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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    2,197 votes
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      258 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

      Thanks for your feedback! Just a note to let you know that we’re building your suggestion now.

      Corporate lifecycle is a real and constant pressure in business, often resulting in a need to rename the Office 365 Tenant. To that end we are working on the solution to change the SharePoint domain URL (contoso.sharepoint.com renamed to fabrikam.sharepoint.com). This capability will also then enable the renaming of an individual site collection (contoso.sharepoint.com/sites/abc to contoso.sharepoint.com/sites/xyz).

      While we don’t have an estimated delivery date to share at this time, we’ll update your suggestion with details as they become available.

      Bill Baer MSFT

    • Replace URL spaces with dashes instead of %20

      Please change how SharePoint generates links to uploaded documents and site pages, so that URLs with spaces will replace %20 with a dash instead. Most CMS tools including blogs do when generating SEO friendly URLs. Links with %20 throughout are too difficult to read.

      This feedback site is a perfect example:

      This:
      https://sharepoint.uservoice.com/forums/282887-customer-feedback-for-sharepoint-server

      is easier to read than this:
      https://sharepoint.uservoice.com/forums/282887%20customer%20feedback%20for%20sharepoint%20server

      621 votes
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        working on it  ·  16 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
      • Restore "Sign in as a different user"

        This is essential and needs to be easy to find instead of hacking the URL every time you need to sign in as a different user.

        424 votes
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          12 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
        • Overview of applied content types

          Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

          193 votes
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            11 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

            Apologies for the delayed update on this suggestion. We are aware of interest in better creation and management of content types – especially as we’ve moved forward with modernizing many facets of the product. While we aren’t ready to share specifics yet, this is an area we can say we are looking at in 2018. Thanks!

          • be aware of the behavior through App launcher.

            In case I get access SharePoint Online along with the URL which is not encoded through Internet Explorer, I am aware that the HTTP 500 internal error occurs when clicking the App launcher's[Email][Calendar]in the sate that the URL includes the double-byte characters(such as Home). I hope the immediate improvement concerning this incident.

            117 votes
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              6 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
            • Permissions report - inheritance breaks

              Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

              81 votes
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                thinking about it  ·  9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
              • Sorting of followed sites

                The new layout looks better, but there does not seem to be any way of re-ordering these - not even alphabetically. When you follow a lot of sites as I do, they can be hard to find in an unordered jumble of large tiles.
                Please either sort automatically or provide a means for us to sort them!

                59 votes
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                  1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                • 49 votes
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                    13 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                  • See all sharepoint sites

                    I would like a option to see all sharepoint sites that i have access to.

                    46 votes
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                      3 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                    • modifying _layouts/sharepoint.aspx page

                      give options / settings to modify basic look and feel on https://annu28.sharepoint.com/_layouts/15/sharepoint.aspx. user should be able to choose which Team sites tiles should display on this page.

                      46 votes
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                        2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                      • Allow OneDrive files to be embedded without restricting access

                        OneDrive Personal allows its users to create documents in Word and/or PowerPoint Online that can then be embedded into websites, blogs, Sways and other digital platforms. This feature is available in OneDrive for Business - but it doesn't work. It appears to embed beautifully, but when guests try to access it, they are given a "restricted access" message. I fail to see why, if this works so well in OneDrive Personal, that it can't be allowed to work in OneDrive/Sharepoint. I work with young adults as well as adults with this system and it would be a great benefit to…

                        41 votes
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                          5 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                        • Sync SharePoint site files to desktop

                          Make a tool that allows members of a site in SharePoint to sync the files from the SharePoint site to their desktop.

                          Working on a presentation, budget sheet or a regular word document is still easier from the desktop applications. And when you are on the go you will not always have internet access which is why you have to be able to access your files offline.

                          39 votes
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                            1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                          • Change default setting for access requests from "Edit" to "Read"

                            Since there is no existing way to control the default settings for user access requests, and since the default is currently set to 'Edit,' this creates a situation in which a user who may have never accessed Sharepoint before and simply wants to read a news article must instead be granted editing rights--creating a scenario in which many inexperienced users who are only looking to read or download content have to be given the power to create serious, unintentional damage to a page by being granted editing rights. A much more prudent approach would be to set the default permission…

                            37 votes
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                              9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                            • Clear deleted sharepoint groups from Frequent Sites and Suggested Sites

                              Please remove deleted sharepoint sites from Frequent Sites and Suggested Sites if they no longer exist. It confuses staff.

                              35 votes
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                                5 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                              • Organize sharepoint sites

                                I'd like to be able to organize the home page of sites i'm following to put the sites I use the most at the top, and group similar sites --for instance, I have several sites that are related to Human resources work, but I only use them occasionally and would like them to put them in a folder or notebook. Instead, they are all listed separately and I have to scroll through them to get to the ones I use more frequently. If there is already a way to do this, it is NOT apparent on the way my sharepoint…

                                31 votes
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                                  5 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

                                  Thanks for your suggestion.

                                  The Frequent section should show the sites you use the most. Do you feel this is not accurate enough?

                                  If you want to keep around sites you use occasionally, the “Follow” action should help with this. All the sites you Follow will be shown under the Following section.

                                  We’d like to hear more about what do you mean by “putting sites in a folder o notebook”.

                                • Encourage sharing w groups

                                  We typically discourage site owners from sharing at the document level due to the increase in administrative work that it causes. We also discourage owners from inviting individuals - we suggest that inviting groups makes the work simpler. However, the interface when sharing a document doesn't encourage sharing with groups - doesn't even make it obvious that sharing with groups is possible there. Are we wrong in how we are encouraging our site owners to manage their sites? If not, can it be made more obvious that sharing with groups is the best practice?

                                  30 votes
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                                    9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add two new managed paths in SharePoint Online (projects & groups)

                                    Currently the two managed paths (/sites and /teams) are fairly limited and I suggest that you add two more managed paths.

                                    /groups
                                    /projects

                                    Having these two additional managed paths would allow for more flexibility and a much better information architecture in SharePoint Online

                                    29 votes
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                                      1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Delete Sites

                                      Make it easier to delete sites.

                                      28 votes
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                                        0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Regional settings for International sites

                                        International projects integrate people collaborating from various locations with different cultural backgrounds AND DIFFERENT DATE FORMATS AND NUMBER FORMATS.
                                        Site settings link a region to a language, date & time format, number format. In Windows these settings are separated. Better.
                                        I need an option to select English (International = US English), ISO8601 date & time format YYYY-MM-DD HH:MM, and a number format using a dot as decimal point. This is currently impossible to find. US Military and international teams in science as well as many global organizations need these settings. It is not good to force the US date format…

                                        27 votes
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                                          2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Export WIKI pages as PDF or Word files

                                          Would be great to export(download) wiki pages as PDF of Word files.

                                          All similar systems have that feature (Atlassian Confluence, Zendesk)

                                          25 votes
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                                            0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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