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Sites and Collaboration

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  1. Create a File Request

    Need an option to send a file request to external partner. I'd like to build that into a Power Automate Flow.

    Same type of functionality as in OneDrive.

    https://support.office.com/en-us/article/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af

    112 votes
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    28 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow External Users to Upload Files via MS Forms

    After trying to talk to the MS Forms Team since the start of COVID-19, many users have been requesting the ability to allow external users to upload files within an MS Forms context. From my understanding that this is a technical issue with how access works within OneDrive/SharePoint that limits the ability to allow external users to upload files. This request has been in the works since April of 2017. An update in December of 2019 released the ability for internal users only. There has been no update since phase one of the feature.

    I would like to ask the…

    14 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Customization options to show/hide files and folders based on the presence of specific characters

    *English follows Japanese

    ■Title(件名):
    SharePoint Online にて、特定の文字列を含む条件を設定してファイルやフォルダーの表示、非表示を切り替えるカスタマイズ機能
    Customization options to show/hide files and folders based on the presence of specific characters


    ■Description(内容):
    SharePoint Online にて、特定の文字列を含む条件を設定してファイルやフォルダーの表示、非表示を切り替えるカスタマイズ機能
    Please add customization options to show/hide files and folders based on the presence of specific characters within.

    21 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Feature to surface View information in SharePoint for documents and pages

    Give an option to export or surface Views/File Statistics information of all pages/documents in a document/pages library in an SPO site. Currently this information can be accessed per each file by going to File -> Details -> Views. We'd like either a report that we can generate or the ability to add these "Views" and "Viewers" as columns in a view.

    16 votes
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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Recycle Bin "Recycle Status" (x of y items restored) on SharePoint Page

    If you restore a lot of items from the recyle bin (e.g. >1000) you do not have a status message available if the recycle job is already finished or if there is still something going on in the background.

    The problem is, that the recycle job can take a long while and if users cannot see if there is something going on, they are navigating back to the recycle bin and can see that their necessary items are still available to be restored.

    Now everybody assumes that there was something wrong with the previous restore click and tries again, but…

    10 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. send an alert when Document Libraries reach the 5000 threshold

    send an alert by mail or even a pop message in the list page to the site (list/library) owner once the list is about to reach the 5000 threshold (maybe 80% before)

    11 votes
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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Display when having selected ‘file size’ in a view

    *English follows Japanese

    ■Title(件名):
    ビューでファイルサイズを選択した場合の表示について
    Display when having selected ‘file size’ in a view


    ■Description(内容):
    現在 SharePoint Online ドキュメント ライブラリでビューを設定した際に、ファイル サイズを選択すると単体ファイルのサイズのみ表示され、フォルダーは内包しているアイテム数のみ表示される。
    フォルダーも総計ファイル サイズで表示されるよう機能の拡充を希望します。

    Currently, when a view is set up for a SharePoint Online Document Library, selecting ‘file size’ shows only the size of individual files, and the number of files contained within a folder.
    Please make it possible to show the total size of files within a folder.

    11 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. drag and drop files to grouped library view

    Drag and drop files into a library is working fine....unless you drop the file into a header of a grouped view..... Then the file is NOT uploaded at all.
    What would be nice (and has been working in the past): when dropping a file into a grouped view, the file should assume the metadata for that group.
    Frustrating is that this worked in the past and even now, the group where you want to drop is outlined when hovering above it with the dragged file.
    Already reported this to Microsoft Support (Case #;19765187) but got the answer that this is…

    29 votes
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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. External collaboration with sync

    Have a separate owned SharePoint site which will sync document's been libraries + SharePoint. Having a link between 2 separate sites which an be managed by either side. NOT guest access

    Example: Drop an excel file under the following SharePoint library

    Contoso.com > Microsoft > Library

    And have it auto sync to a completely different tenant under

    Example.com > 2020 > Library

    8 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. When uploading duplicate data to a SharePoint Online site, I want the function to upload only the difference

    現時点では、SharePoint Online サイトに重複するデータをアップロードする際に、差分のみアップロードする機能の提供には至っていない。
    SharePoint Online サイトに重複するデータをアップロードする際に、差分のみアップロードする機能があれば運用を行ううえで便利なため、差分のデータのみアップロードする機能を要望します。

    At the moment, when uploading duplicate data to the SharePoint Online site, the function to upload only the difference has not been provided.
    When uploading duplicate data to the SharePoint Online site, it is convenient to operate if there is a function to upload only the difference, so we request the function to upload only the difference data.

    12 votes
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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Operating behavior when restoring documents

    *English follows Japanese

    ■Title(件名):
    ドキュメントの復元実施時の操作要望について
    Operating behavior when restoring documents


    ■Description(内容):
    SharePoint の "ドキュメントを復元" 画面において、以下機能の追加実装を要望します。

    ・大量のファイルを表示させる場合、スクロールによるリロードの実行が必要となるため、ファイル表示を一度で確認できるような設定を希望します。

    ・各ファイルの変更内容に記載される "追加" "更新" "~に移動" でフィルタリングを実施可能な機能を希望します。

    ・ドキュメントの復元画面では、各日時に表示される項目の全選択は可能ですが、すべての日時を一括で選択することができません。全項目を一括で選択できる機能の追加を希望します。

    Please add the following functions to the “Restore documents” screen on SharePoint:

    ・When viewing a large number of files, scrolling requires re-loading, so please make it possible to view all the files at once.
    ・Add a function to filter by changes described in each file, such as “Addition”, “Update”, “Moved to…”
    ・It is possible to select all the items for a given time on the document restore screen, but there is no way to select all items for…

    7 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Access the stock images as a standalone image library and not just through the image webpart/adding an image to a page.

    To browse stock images, you have to go through the image webpart or by adding an image to a page.

    Please make it possible to view the stock images as a library in its own right, from which you can download images directly or grab a link to that image to share with others.

    14 votes
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    4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Block download of files with edit access.

    It seems you can only block download for read-only files. We need to be able block download for files with edit access for added security.

    25 votes
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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Determination of file language

    *English follows Japanese

    ■Title(件名):
    ファイルの言語判定について
    Determination of file language


    ■Description(内容):
    ドキュメント ライブラリにアップロードしたファイルについて、日本語のファイルか、日本語以外の言語のファイルかの言語判定が、曖昧な動作をしているように思える。同じ操作で同じ内容で作成したファイルでも言語判定がわかれることがあるので、動作の精度を上げて欲しいのと、判定の基準のようなものがあれば公開して欲しい。

    When files are uploaded to document libraries, files which are in Japanese are incorrectly identified as being in other languages, with no clear reason. There are cases where files with the same content created in the same way are determined to be in different languages, so please improve this function, and publish information about how the determination of file languages functions.

    15 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add a way to check file metadata size in storage volume metrics

    *English follows Japanese

    ■Title(件名):
    記憶域メトリックスにてファイルのメタデータを確認できる機能の搭載を希望します
    Add a way to check file metadata size in storage volume metrics


    ■Description(内容):
    ドキュメント ライブラリにファイルをアップロードすると、実際のサイズよりも大きくなるため、サイト コレクションの容量を圧迫してしまう。
    ファイル単体・バージョン管理の容量は確認可能だが、メタデータの容量の算出だけ不可なためサイト コレクションの容量管理に影響が出ている。

    記憶域メトリックスからメタデータを確認できる機能の搭載を希望いたします。

    When uploading a file to a document library, it becomes larger than it really is, which puts pressure on the site collection capacity.
    It’s possible to check how much space is used by individual files or version management, but the volume taken by metadata cannot be measured, and this has an effect on the management of site collection space.
    Please make it possible to check metadata size in the storage volume metrics.

    8 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Editing library item names

    *English follows Japanese

    ■Title(件名):
    ライブラリのアイテム名の編集
    Editing library item names


    ■Description(内容):
    ドキュメント ライブラリに保存されているアイテムのうち、一部のアイテムを目立たせたい。
    上部に固定することは可能だが、設定できる数が限られている。
    アイテム名に下線を引いたり太字にしたりすることで、一部アイテムを目立たせ利便性が上がるため、ライブラリのアイテム名などの文字に下線や太字、フォント カラーの変更といった編集が加えられるよう、機能の拡充を希望します。

    I want to make some items stand out among those saved in a document library.
    It is possible to pin them to the top, but the number you can do this for is limited.
    If you could underline or bold item names, you could highlight items, which would be useful. Therefore, please add editing options for item names, such as underlining, bold, and font colors.

    6 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Delete multiple versions from the version history in a SharePoint Online site document library

    *English follows Japanese

    ■Title(件名):
    SharePoint Online サイトのドキュメント ライブラリにおけるバージョン履歴の複数削除機能について
    Delete multiple versions from the version history in a SharePoint Online site document library


    ■Description(内容):
    現在、SharePoint Online サイトのドキュメント ライブラリにおけるバージョン履歴を削除するには全てのバージョンを削除かバージョンを 1 つずつ選択しての削除となっている。複数バージョンを選択して削除可能な機能の拡充を希望します。

    Currently if you want to delete versions from the version history in a SharePoint Online site document library, you can either delete all the versions or delete them one-by-one. Please make it possible to select and delete multiple versions at once.

    8 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Keep encoded URLs in case of discarding check out

    Similar to SharePointOnline, encoded URLs should be kept when users discard check out at a page of document libraries in SharePointServer 2013, 2016 and 2019.
    This function will make it possible to enhance SharePoint usability because encoded URLs are kept in check out, check in, save, restore from version history.

    15 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Open files when shared in Client Application and not get downloaded.

    When you Share a file or add a link to a file, it downloads the document instead of opening in the Client Application.
    This is most frustrating, please can the file open in Client Application.

    5 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. I want a function to view totals of detailed access counts to document libraries and lists

    *English follows Japanese

    ■Title(件名):
    ドキュメント ライブラリやリストにてアクセス数の詳細を集計する機能が欲しい。
    I want a function to view totals of detailed access counts to document libraries and lists


    ドキュメント ライブラリでアイテムの閲覧数を確認したいが、現在確認可能な "閲覧数" 、"閲覧者" の情報は短期間のうちに同一ユーザーがアクセスした場合にカウントされない場合があり、正確な情報を集計できない。
    ドキュメント ライブラリやリストの機能としてアイテムヘのアクセス数やアクセスしたユーザーを集計する機能の拡充を要望します。

    I want to check the number of views made to items in document libraries, but currently the “View count” and “Viewed by” information does not count multiple accesses made by the same user in a short time, so does not show correct totals.
    Please add a way to check total numbers of accesses by users to items in document libraries and lists.

    7 votes
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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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