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Sites and Collaboration

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  1. Provide an option to disable the "Share" button.

    The Share button breaks inheritance on an item, and without warning to the user. With the default Permission Level of "Edit" in Team Sites, you can quickly have 100's or 1000's of items with unique permissions. Going forward, any permissions granted at the library or site level can create a situation where new users will see all of the content in a library, except for those with unique permissions.

    I would like to be able to disable (hide) the Share buttons at various tiers such as library, site, site collection or web application/tenant.

    1,171 votes

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    73 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Document Refresh

    hi - when were these documents last updated? should we reach out to respective owners and ask them to refresh the info?

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Envoyer en tant que pièce jointe un document

    Être en mesure de pouvoir envoyer directement et en quelques clics un fichier en PJ d'un mail (sur Outlook client lourd). En gros, l'option permet d'envoyer rapidement un mail contenant la pièce jointe qui provient de SharePoint.

    10 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Accusé de réception et/ou de lecture

    Bonjour, merci pour cette occasion de partager nos idées. Cela fait 10 ans environ que j'utilise le travail collaboratif qui a du mal à être adopté en entreprise.
    Mon idée de ce jour:
    LOrsqu'on partage un dossier par exemple qui contient un document très important, il serait bien de demander une confirmation de prise en compte du paratge ou de lecture du document partagé par exemple. Pourquoi cela? Car il y a des personnes qui vous laisse dans votre monde SharePoint mis en place par les dirigeants mais beaucoup de personnes continuent de fonctionner à l'ancienne. Merci. Mr MAAMERI (…

    12 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Office 365 class

    I think a class on Office 365 would be useful!

    14 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Create Retention polices /Labels with REST API

    Be possible Create Retention polices and office 365 Labels with REST API

    4 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add Share button for entire list/library

    Hello,
    Can we get a Share Button added to the default view of a list or library that will share the entire library using the same interface as the individual document/list item? Currently to Share an entire list or library you have to go into the list/library settings and manage the permissions.

    Possibly this is by design, but if it was added maybe add a warning that by sharing this will give access to all items in this list? Or do you guys do it because inheritance gets broken when sub items are shared?

    30 votes

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    6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Customize Document Library Action List

    "Check out" button is buried. It's required on my site to check a document out before uploading a new version, so why is it so hard to find? It would be nice to be able to edit the list of available actions (New, Upload, Quick edit, Share, etc. I'd like to remove some buttons that aren't necessary for my purposes and reorder the rest to fit my needs.

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Visual indicator on shared items

    Would be good to add a visual indicator on Document Libraries, folders and files that have been shared. It could be an active small share icon next to the item.

    From the modern document library view, users will be able to identify any items that have unique permission (broken inheritance) compared to the Site permissions.

    Now users can easily share folders and files or even change the permission of the document library, but it's then really difficult to track down these shared items.

    10 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. Enable launching the client application by clicking on the file displayed as a search result.

    *English follows Japanese

    ■件名: 検索利用時に表示されるファイルをクリック時にクライアント アプリケーションで起動可能なように機能実装を希望します。
    ■内容:

    ドキュメント ライブラリにてファイルをクライアントアプリケーションで起動するよう制御が可能だが、サイト内検索を利用時に表示されるファイルをクリックした場合にクライアントアプリケーションで優先的に起動する制御ができないため、クライアント アプリケーションで起動可能なように機能実装を希望します。

    Enable launching the client application by clicking on the file displayed as a search result.

    I recognized that it is possible to control the file to be launched by the client application in the document library. However, when the user is using the in-site search, the user cannot control to start with priority in the client application by clicking on a file displayed.

    Therefore, we hope the feature will be enabled to launch the client application by clicking on the file displayed as a search result for increas usability.

    Thank…

    16 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. un-share shared document

    Members can share documents and folders in SharePoint, but they cannot un-share the documents they shared. I think an option to do this would be useful.

    6 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. IRM and open in browsers for pdf

    Here we have pdf files to be access by all as view only in browser.
    1 group of user has full access on this file.
    2nd group can only view in browser.

    However, when we have IRM the file downloads by default and does not serve the purpose. We dont need download of file for files to work in IRM for 2nd group.

    This feature is must desired and requested in my organization .
    Can we have this feature?

    Please find the microsoft response below
    Good day. Thank you so much for your cooperation with us! Hope everything goes well…

    6 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. fix the "likes" rating settings in modern experience

    Please fix the "Likes" voting/rating in the modern experience. It works in the classic experience, and I have confirmed through a support request that this is not working in the modern experience. The support tech suggested that I add this as a feature request.

    Office 365 Ticket #30126-6277622

    15 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add a "Shared With" column to folders

    Small libraries with folders sometimes need to be shared with internal users, and more importantly with external users. A "Shared With" column would be extremely helpful in these scenarios.

    8 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow external users to sync document libraries

    External users are unable to sync document libraries unless they are individually given read access to the root SharePoint site. External users should be able to sync documents without this step.

    40 votes

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    10 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Improve Mapped folder experience --- Mac OS + Permanent connection on both Windows + Mac

    Improve Mapped folder experience --- Mac OS + Permanent connection on both Windows + Mac

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. As a user I want to be able to create Word documents in Word 2016 (i.e. Desktop) from templates stored in SharePoint

    In Office 2016 we only have 2 locations for templates:


    • User Templates

    • Workgroup Templates

    This is just too limited. I need to be able to reference template libraries in more than just two locations.

    It seems to me that we should be able to reference templates stored on SharePoint sites, just to be clear multiple SharePoint sites.

    So if I want to create a document from the Marketing Team's templates then I should be able to see templates from their SP site, if I want to create a document from the Finance Team's template then I should be able to…

    7 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Customize SharePoint Email Alert Templates

    Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.

    Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.

    595 votes

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    32 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow Content Types to contain Multiple Templates

    When using the Modern interface, the New Button contains a way to create several types of Office documents (Word, Excel, PowerPoint, etc.) and assign them to the default content type (I.e. Document).

    When you add a custom Content Type to the library these options disappear and are replaced by the option to add only the Content Types (and Link/Folder).

    It would be helpful if Content Types (minimally) had the ability to select if you wanted these options to appear when adding a custom content type (possibly when you didn't supply a template).

    Ideally, it would be nice if you could…

    37 votes

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    5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Simple Search

    On listing pages for documents, there is no simple search box for the Name column to filter live. This would make search for documents in a folder or for a folder name really simple especially in large folders.

    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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