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Sites and Collaboration

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  1. Remove the "Configuration of the Document ID feature is scheduled to be completed by an automated process." warning message

    Recently created libraries show the following in RED even after configuration is complete

    "Configuration of the Document ID feature is scheduled to be completed by an automated process."

    This is visible on the "Document ID Settings" page.

    Once configuration is complete this message should be removed.

    8 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Feature to surface View information in SharePoint for documents and pages

    Give an option to export or surface Views/File Statistics information of all pages/documents in a document/pages library in an SPO site. Currently this information can be accessed per each file by going to File -> Details -> Views. We'd like either a report that we can generate or the ability to add these "Views" and "Viewers" as columns in a view.

    17 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Shortcut to OneDrive support for libraries with "/" in their name

    Currently not supported for shortcuts, but supported for sync.
    Should be supported everywhere.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Customization options to show/hide files and folders based on the presence of specific characters

    *English follows Japanese

    ■Title(件名):
    SharePoint Online にて、特定の文字列を含む条件を設定してファイルやフォルダーの表示、非表示を切り替えるカスタマイズ機能
    Customization options to show/hide files and folders based on the presence of specific characters


    ■Description(内容):
    SharePoint Online にて、特定の文字列を含む条件を設定してファイルやフォルダーの表示、非表示を切り替えるカスタマイズ機能
    Please add customization options to show/hide files and folders based on the presence of specific characters within.

    21 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add a way to check file metadata size in storage volume metrics

    *English follows Japanese

    ■Title(件名):
    記憶域メトリックスにてファイルのメタデータを確認できる機能の搭載を希望します
    Add a way to check file metadata size in storage volume metrics


    ■Description(内容):
    ドキュメント ライブラリにファイルをアップロードすると、実際のサイズよりも大きくなるため、サイト コレクションの容量を圧迫してしまう。
    ファイル単体・バージョン管理の容量は確認可能だが、メタデータの容量の算出だけ不可なためサイト コレクションの容量管理に影響が出ている。

    記憶域メトリックスからメタデータを確認できる機能の搭載を希望いたします。

    When uploading a file to a document library, it becomes larger than it really is, which puts pressure on the site collection capacity.
    It’s possible to check how much space is used by individual files or version management, but the volume taken by metadata cannot be measured, and this has an effect on the management of site collection space.
    Please make it possible to check metadata size in the storage volume metrics.

    12 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. I want the ability to sort folders to the bottom in the document library

    Currently, this behavior does not apply to folders when you set the view sort.
    I want to display the folders uploaded to the document library at the bottom.
    Therefore, we request the ability to sort folders to the bottom in the document library.

    ドキュメント ライブラリへアップロードされているフォルダーを一番下に表示させたい。
    現在、ビューの並べ替えを設定した際にフォルダーには適用されない動作となる。
    そのため、ドキュメント ライブラリにてフォルダーを一番下に並び替える機能を要望します。

    8 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Recycle Bin "Recycle Status" (x of y items restored) on SharePoint Page

    If you restore a lot of items from the recyle bin (e.g. >1000) you do not have a status message available if the recycle job is already finished or if there is still something going on in the background.

    The problem is, that the recycle job can take a long while and if users cannot see if there is something going on, they are navigating back to the recycle bin and can see that their necessary items are still available to be restored.

    Now everybody assumes that there was something wrong with the previous restore click and tries again, but…

    11 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. About the “expanded” option for groups within view settings in the modern UI

    *English follows Japanese

    ■Title(件名):
    モダン UI でのビュー設定内グループ化 [展開] のオプションについて
    About the “expanded” option for groups within view settings in the modern UI


    ■Description(内容):
    モダン UI にてビューの設定でグループ化を行い既定の表示方法を [展開] とすると、該当のリスト/ライブラリを開いたときに全件を展開状態で表示しようとするためパフォーマンスに影響が出る場合がある。
    グループが展開された状態でもモダン UI の通常のビューのようにスクロールごとに読み込むようにするなど、回避策を提供してほしい。

    In the modern UI, if grouping is used in view settings, and then “expanded” is selected as the display method, performance can be affected since this causes all items to be opened in this expanded state when the corresponding list/library is opened.
    Please add a workaround for this, such as having each scroll open separately like in normal modern UI views, even when groups are expanded.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow the list and library web parts to resize to show all items without using scroll bars in the web part

    The web part includes a Size property with the option to Autosize. However the web part still uses a vertical scrollbar. This results in nested scroll bars - one for the web part and another for the page.

    It would be better if the web part size adjusted to the full height of the content. The web page scroll bars can then be used to navigate the content.

    The Small, Medium and Large Size options can be used if you want to restrict the web part height.

    When the view is configured to group by a column (expanded), the web…

    7 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. I want to share a SharePoint excel file which is "Edit Online Only" SharePoint permission, preventing document download

    I want to share a SharePoint excel file which is "Edit Online Only" SharePoint permission, preventing document download

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Preserve modified dates on file upload and download

    When uploading or downloading files to and from SharePoint, either via a web browser or via the Teams client, the modified date and time of the files are changed to the upload/download time. I understand the create date would change, as a new copy is indeed created, but the modified date/time should be preserved.

    I note that the modified date is preserved when uploading via local OneDrive client syncing to a library.

    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. send an alert when Document Libraries reach the 5000 threshold

    send an alert by mail or even a pop message in the list page to the site (list/library) owner once the list is about to reach the 5000 threshold (maybe 80% before)

    12 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Display when having selected ‘file size’ in a view

    *English follows Japanese

    ■Title(件名):
    ビューでファイルサイズを選択した場合の表示について
    Display when having selected ‘file size’ in a view


    ■Description(内容):
    現在 SharePoint Online ドキュメント ライブラリでビューを設定した際に、ファイル サイズを選択すると単体ファイルのサイズのみ表示され、フォルダーは内包しているアイテム数のみ表示される。
    フォルダーも総計ファイル サイズで表示されるよう機能の拡充を希望します。

    Currently, when a view is set up for a SharePoint Online Document Library, selecting ‘file size’ shows only the size of individual files, and the number of files contained within a folder.
    Please make it possible to show the total size of files within a folder.

    12 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. I want to download all grouped items set as “Second priority column” at once

    *English follows Japanese

    ■Title(件名):
    グループ化したアイテムを "2 番目に優先する列" に設定したアイテムを含めて一括でダウンロードしたい
    I want to download all grouped items set as “Second priority column” at once


    ■Description(内容):
    ドキュメント ライブラリにて、"2 番目に優先する列" まで設定してグループ化した場合、"最優先する列" に設定したグループのみを展開し、チェック ボックス をオンにしても、画面上部のメニューが消えて一括ダウンロードができない。
    "2 番目に優先する列" に設定したカテゴリをすべて展開、もしくは展開後折り畳みをするとダウンロードができる。
    "2 番目に優先する列" を展開することなく 一括でダウンロードする方法を希望します。

    In document libraries, if you set grouped items as far as a “Second priority column”, only the group set as “Highest priority column” is expanded, and even if you check the box the menu at the top of the screen disappears and it cannot be downloaded.
    It possible to expand all categories set as “Second priority column”, or to expand and then collapse…

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Display methods for grouped items

    *English follows Japanese

    ■Title(件名):
    グループ化したアイテムの表示方法について
    Display methods for grouped items


    ■Description(内容):
    ドキュメント ライブラリやカスタム リストにおいて、優先する列、2番目に優先する列を選択し、 "既定のグループの表示方法" を折り畳みに選択すると両方とも折り畳み表示されます。
    優先する列、2番目に優先する列においてそれぞれ個別にて折り畳み表示させる機能の実装を要望します。
    In a document library or custom list, if you select a priority or second priority column, and then select to collapse by “Default group display method”, both columns will be displayed collapsed.
    Please make it possible to collapse these separately.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. drag and drop files to grouped library view

    Drag and drop files into a library is working fine....unless you drop the file into a header of a grouped view..... Then the file is NOT uploaded at all.
    What would be nice (and has been working in the past): when dropping a file into a grouped view, the file should assume the metadata for that group.
    Frustrating is that this worked in the past and even now, the group where you want to drop is outlined when hovering above it with the dragged file.
    Already reported this to Microsoft Support (Case #;19765187) but got the answer that this is…

    31 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. SharePoint Online Library: Expand the text field to read more than 3 lines of text without scrolling.

    When you add an extra Colum on a SharePoint Online Library you are not able to expand the text field (input field for meta data) to more than 3 Lines.
    It would be easier to get a clear overview of all the text if you have more than 3 lines of text.
    At this moment you don't have this possibility.
    Please fix this.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Reason for deletion field

    Would be great to have an option to request a reason for deletion from users when they delete documents.

    This information would be ideally visible in the recycle for clarification on why documents have been removed.

    This function would also allow staff to stop and think prior to deleting documents to prevent accidental deletion.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Make file explorer work post Aug without any local storage

    Although https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/17863207-enable-open-in-explorer-in-google-chrome-or-edge has been declined, this is a mistake.

    Sync is still utter rubbish and not appropriate for use on personal devices users have been forced to use since the pandemic... Not everyone can set up their PC at home. Please urgently provide a solution before IE is axed and 'view in file explorer' with it.

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Block download of files with edit access.

    It seems you can only block download for read-only files. We need to be able block download for files with edit access for added security.

    27 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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