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  1. Prevent Mass Deletion

    Mass deletion of synced libraries should not be as straight forward as it is today. At the moment, if a user with contributor permissions deleted a large number of files, they will only get an email afterwards informing them that the files are available in the recycle bin to be restored.

    Say the document library had 30K files which are now in the recycle bin, restoring those would take a lot of time.

    An alerting and approval system should be in place. For example, if a user started deleting files from a synced document library, at the 100th file, an…

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Open SharePoint Links in OneDrive

    When I have synced a SharePoint library to OneDrive, I can browse it using Windows Explorer seamlessly. If I want to send a link to a folder, I can obtain the sharing link from Windows Explorer. This works excellently.

    HOWEVER if I receive such a link, I can only open it in the browser. It would be a HUGE improvement if such a link could be opened directly by OneDrive to open the folder locally, and only have the browser open if the location is not yet sync'ed.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Copy files between libraries on the same sharepoint site connection failed

    Copy files between libraries on the same sharepoint site connection failed.
    When start a bulk copy job from one library to another in the same site the job fails with an error.

    Choosing one file and start the copy job it works.

    Error code: corrupted file

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Separate version history for file types with co-authoring and efficient shredded storage

    In each library, there should be two kinds of versioning settings, each with its own settings for major and minor versions.

    One kind of versioning settings for DOCX, XLSX and PPTX (i.e. file types with co-authoring and efficient shredded storage). In those versioning settings, the number of major versions can be higher (since less storage is used for each version).

    Another kind of versioning settings for other file types (i.e. file types with less efficient shredded storage and no co-authoring). In those versioning settings, the number of major versions can be lower (since fewer version are probably needed and more…

    16 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Change Content Type using Grid View

    When using Grid View within a document library, it would be very useful to have the ability to change the content type in bulk. Content Type could be added as a column in this view with a drop down to choose from the content types available for use in that document library. Once selected, the other metadata columns would automatically update to reflect those that are used in that content type. The user could then easily update the content type and metadata of documents in bulk.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. "move to" function can not be enabled if a user's permission level with out "delete"

    if a permission level "delete" is not checked, the user with this permission level cannot use Move to function.

    I know "Move"means delete sth in one place and copy it to another place. But this cannot avoid user delete sth by mistake

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Make Document Library menu options configurable and more user friendly


    1. Prompt for check-in/check-out and metadata properties, whenever new/existing docs are uploaded on document library as of SP2010, so that user don’t have to manually go to menu options for check-in/check-out and metadata properties.


    2. Make list/library menu items configurable, so that one can configure the most commonly used option to display on top without clicking on three dots.


    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Replace Files answering only once, not on each Files

    When i drag and drop some files to sharepoint with same name, sharepoint ask what i want to do with files that have same name.
    I need replace files. But sharepoint ask me for each file.
    Is it possible to upload files by answering this question only once and for this to apply to all documents?

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Calculate Expiration Date of File based on Retention Label

    Allow a column to be created in a Sharepoint Library that will show the expiration date of a file based on the Retention Label that has been assigned to that file.
    - If my file has a retention of "3 years from creation", and it was "created" on May 27, 2021, then allow the creation of a column to show the expiration date of May 27, 2024.
    - If my file has a retention of "3 years from modified date", and it was "modified" on August 27, 2021, then allow the creation of a column to show the expiration date…

    11 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. saved emails preview file attachment

    When opening a saved email in a folder from the sharepoint web interface, the content of the email is displayed but not its file attachments. We would need a way to open the attachments. Right now the only way is through the desktop file explorer with synced folders.

    2 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. New library setting: prevent deletion by offline clients

    To prevent mass deletion of synced files by users who clean up their disk or forgot a sync was active, it would be great to have a checkbox in the library settings "Prevent Deletion by Offline Clients". Which would require people to go to the online site to delete files. deleting from the local synced folder would only delete the local copies.

    Mass deletion happens frequently in our (large) tenant. Adding the ability to prevent deletion of synced files would save our support guys a lot of work! And save our project leaders some headaches!

    12 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Title(件名):
    アイテムの編集権限を持っているユーザーの中で、サイトの所有者などのより高い権限を持つユーザーのみが保持ラベル適用をできるような機能の追加を要望します
    Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Description(内容):
    現在、アイテムに対して編集する権限を持つすべてのユーザーが、保持ラベルの適用を行えます。しかし、メンバーなどの一般ユーザーには "アイテムの編集は行えるが、ラベルの変更はできない" ようにしたいです。
    そのため、アイテムに対して編集権限を持つなかでも、さらに重要な役割を担っているサイトの所有者等の特定のユーザーのみがラベルの設定をできる機能を要望します。

    Currently, all users who have permission to edit items can apply retention labels.
    However, I want to make some users who edit items but not change the label.
    We want the feature that only certain users, such as site owners, who have editing privileges but play an even more important role, can set labels.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Copy to - move to location list

    Please add a "Search" functionality, "recent", and/or "favorite" sections to the list of sites sidebar menu when copying or moving a file/folder to another location. It is very time-consuming and frustrating to navigate through foldering structures to copy/move files to another document library. It would be much more efficient if the location list could be customized. Having a "recent" or "favorites" short list to recent/frequent folder locations would be really helpful. A search function could also help alleviate this pain point.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Sync settings in OneDrive and SharePoint

    Please instigate separate sync settings for OneDrive and SharePoint. The sync settings in the OneDrive admin centre currently affect both OneDrive and SharePoint. It would be useful to be able to block certain file types from syncing from SPO libraries, and have different file types blocked for OneDrive.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Set the document update alert in web page level instead of folder or item level.

    If user would like to get the document update alert (where the documents are in the quick link), user need to do set the alert per item.

    It will be more user friendly that the document alert can be set in the web page level

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Eliminate confusion when uploading a new version

    When I uploaded a file with the same name to a SharePoint, I got an error message:
    "1 item wasn't uploaded to XXX. A file with this name already exists. Would you like to add this new file as the latest version of the existing file, or rename it and keep them both."

    But the buttons say "Replace" or "Keep both".
    This is unclear and confusing.
    Please change the error message to say "Replace" (matching the button) or change the button to say "Add" or "Add new version" (matching the text).

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Restrict maximum file upload size

    It would be great if you could limit the maximum file size via the library settings.

    2 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. RE-USE WORD QUICK PARTS IN LIBRARIES

    The quick parts are not visible for all users of a personalized .docx template in a Sharepoint Library, as far as they are registered into the "normal.dotx" local files.

    To register all template issues (including the quick parts) into SharePoint libraries.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Improve versioning with tags

    Make it simple to find specific versions of a document by adding tags to versions. Great ways to add tags:
    * In O365 Apps in the titlebar, where the document name is, put a button Tag this Version, then a user can enter a comment like Final version for board meeting
    * In Outlook when sending an E-Mail with a document attached as link, make a checkbox Tag sent version, then automatically add the date and recipients of the mail as a tag.

    Versioning is a great feature, but it stays behind its potential in the current implementation,…

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. "Replace all" option for bulk file upload

    Currently replacing files in a library requires the user to select between "Replace" or "Keep both" on every item. We have business cases where files need to be edited locally but stored in spo and often uploaded in bulk. Even with versioning enabled, this selection is required. I suggest a 'Replace all' option.

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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