SharePoint
Feedback by UserVoice

Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

Update: Microsoft will be moving away from UserVoice sites on a product-by-product basis throughout the 2021 calendar year. We will leverage 1st party solutions for customer feedback. Learn more

How to submit a new idea


  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.



Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.


  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Modify the picture of thumbnails freely by the user via modern UI.

    *English follows Japanese

    ■Title(件名):モダン UI のドキュメント ライブラリのアイテムを上部に固定した際のサムネイル画像の変更できる機能の実装を希望します

    Modify the picture of thumbnails freely by the user via modern UI.


    ■Description(内容):
    ドキュメント ライブラリ内によく使う SharePoint Online 外のリンクを用意し、上部に固定して表示しているが、サムネイルが同じなので分かり辛いためサムネイル画像を変更できる機能の実装を希望します。

    Currently, I put the external link (in which frequently used in Document Libraries) fixedly displayed at the top of the site in SharePoint Online. Since thumbnails seem like the same picture, the users have a difficulty in seeing the image to reach the appropriate site.

    For improve usability, I hope the feature to implement that enable changing the thumbnail images freely by each link via modern UI.

    Thank you for your continued support.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. expand file names

    Is there any ability to expand the view of the file name? At the moment some of the file names are cropped.

    13 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Copy - Move files : allow Site search

    The copy or move function in modern document libraries is not usable if there are many site collections or libraries. we should have a search allowing us to select quickly a site (such as the Sharepoint Search returning sites) and a Library

    69 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    14 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. View in File explorer

    The option to View in File Explorer (modern view) and Open with Explorer (classic view) stopped working for our O365 SharePoint document libraries recently. When in modern view if we select the option to View in File Explorer from the list of available library views we see the library return to classic mode but File Explorer never launches. If we attempt to use the Open with Explorer option from Classic mode ( Ribbon> Library Tab> Connect & Export section ) we also see that file explorer never launches. This was working fine for many of our users as of mid…

    43 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow mailmerge using SharePoint (and/orOneDrive) based lists and document

    Allow Office 365 Word/Excel mailmerge functionality when the files are stored on SharePoint (Online or on-premises).
    As per: https://answers.microsoft.com/en-us/msoffice/forum/msofficesharepoint-msowinother-msoversion_other/word-mail-merge-with-excel-document-in-a/81cd913e-9a57-4bf8-99ca-a766b57b2531
    The Office client people I know seem to think this is a SharePoint Online limitation, while the SharePoint people seem to think the Office client team need to sort this.

    230 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    21 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Where is Quick Edit in modern document libraries?

    Am I spooked, or has the Quick Edit functionality dissapeared from modern document libraries?

    29 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Make the column that displayed in tile view can be change to other column

    *English follows Japanese

    ドキュメントのタイルに既定で表示されている列名を別の列名に変更

    [Office 365 グループ サイト] または [SharePoint サイト] において、ドキュメント ライブラリを [タイル] 表示にした場合、[タイル] の下の部分に既定で表示される [タイトル] と [更新者] の情報を別の列の名前に変更したい

    Make the column that displayed in tile view can be change to other column
    In either Office 365 group sites or SharePoint sites, if you change it to tile view in the document library, it will display the info of “tile” and “Updated by” in the bottom part of “tile” by default.
    I would like to change it to other column’s info, so please improve the feature and make tile view can be changeable.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Master Data List for Lookups spanning site collections

    Lookups are the best way for us to leverage external data, but also leverage that data through the search function, filtering, etc. With that said, Lookups have severe limitations as they are currently tied to site collections. As a result, we need to repeat lists from one site collection to another. It would be wonderful if, just as companies move to a single Master Data Repository, SharePoint can have a single master lookup list that's used across multiple site collections. This would allow us to retain information in SharePoint and ensure it stays up to date with the master data…

    18 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Envoyer en tant que pièce jointe un document

    Être en mesure de pouvoir envoyer directement et en quelques clics un fichier en PJ d'un mail (sur Outlook client lourd). En gros, l'option permet d'envoyer rapidement un mail contenant la pièce jointe qui provient de SharePoint.

    10 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. un-share shared document

    Members can share documents and folders in SharePoint, but they cannot un-share the documents they shared. I think an option to do this would be useful.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Downloading file

    Hello,

    I am having a query how to to download the file or document which are under Design documents or in particular libraries.

    //Mallikarjun

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Remove Shared from "Shared Documents" library name

    Please remove the "Shared" from the "Shared documents" library name to make the URL more readable AND multilingual. It can stay in the title as it is translated correctly an even editable.

    The word "Document" is valid for many languages (French being the one that impacts me) but "shared" is not.

    The space adds "%20" to the URL.

    We used to simply rename the library but, it now breaks both Groups and Teams navigation.

    There is also an entry in Team's uservoice https://microsoftteams.uservoice.com/forums/555103-public/suggestions/18731479-shorten-default-files-url-from-shared-documents

    17 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable "View in File Explorer" in Edge

    Please allow "View in File Explorer" in Edge (and other browsers would be nice).

    Windows is CONSTANTLY prompting to switch from IE to Edge, despite several functions only being available in IE.
    The O365 team even went so far as to make IE super easy to login to the portal via the account on which I am already logged into on windows, all the while IE added a "New Tab in Edge" option. Seems like a huge disconnect between Sharepoint and Windows/every other MS team to only allow these features in IE when every other MS team is moving away…

    44 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow only some users to share externally

    Controls exist to limit sharing to Internal, Existing External members, New and Existing External Members, or Anyone with link. A separate control exists to limit sharing to specific external email domains. Add an option to only allow some users to share externally. For the most part, our users shouldn't be sharing, but there are always exceptions (executives, marketing, legal, etc.) that will share with an external party, but no way exists currently to allow them to share externally without allowing everyone.

    20 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. make a default Office Online's edit mode enabled when opening files.

    *English follows Japanese

    ■Title(件名):ファイルを開いた際に既定で Office Online の編集モードで操作を可能にしたい

    Wishing the operation along with a default Office Online's edit mode to be enabled when opening a file.

    ■Description_JP (内容): ドキュメントライブラリ内のファイルを開いた際に、既定で Office Online の編集モードで操作が可能となるよう、設定を変更する機能の追加してほしい。ファイルの編集を開始するまでの工数を削減することを目的としております。

    In case of opening the files in a document library, I hope that I will be able to use the additional feature enabling me to modify its setting so as to perform the operation, using default Office Online's edit mode. That would be very helpful in reduce the workloads in achieving the initiation of file edit.

    4 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Simple Search

    On listing pages for documents, there is no simple search box for the Name column to filter live. This would make search for documents in a folder or for a folder name really simple especially in large folders.

    5 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Save Outlook Attachment to SP

    Upload a email attachment of the email itself to both onedrive and SharePoint location straight from web outlook.

    65 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    11 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Modern Document Libraries: Add back the option to limit number of documents to show at a time

    "Modern Document Libraries: Add back the option to limit number of documents to show at a time"
    I worked with MS 365 Support and it was discovered that there are significant performance issues in "Modern" Document Libraries when loading 50 or more documents at a time when using Internet Explorer (Edge and Chrome work great). My suggestion is to add back the option to only show a limited amount of documents at a time before going to the next page. Right now Modern document libraries loads all the documents without the option to limit them.

    12 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. explorer metadata

    The new OneDrive Sharepoint experience changes the way synchronization works for Sharepoint, improving it on several levels.

    Working with synced libraries is still a subpar experience because Windows is still unaware of many functionalities of Sharepoint:


    • Metadata columns - they can't be seen or used as search terms. If a custom metadata column is "required" instead of "optional", synced share becomes read-only. Firstly, Metadata columns should sync and viewable in explorer. They should also be editable (if the user has permissions).


    • Views - The default views from Sharepoint should also sync to Explorer and the user should be able to…

    80 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. IRM and open in browsers for pdf

    Here we have pdf files to be access by all as view only in browser.
    1 group of user has full access on this file.
    2nd group can only view in browser.

    However, when we have IRM the file downloads by default and does not serve the purpose. We dont need download of file for files to work in IRM for 2nd group.

    This feature is must desired and requested in my organization .
    Can we have this feature?

    Please find the microsoft response below
    Good day. Thank you so much for your cooperation with us! Hope everything goes well…

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base