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Sites and Collaboration

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  1. Allow for document set content types to be added to the allowed content types in the document set settings.

    I would love to be able to add document set content types to the allowed content types within another document set's settings. This would allow for users to quickly create nested document sets for easier metadata management.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. I want to download all grouped items set as “Second priority column” at once

    *English follows Japanese

    ■Title(件名):
    グループ化したアイテムを "2 番目に優先する列" に設定したアイテムを含めて一括でダウンロードしたい
    I want to download all grouped items set as “Second priority column” at once


    ■Description(内容):
    ドキュメント ライブラリにて、"2 番目に優先する列" まで設定してグループ化した場合、"最優先する列" に設定したグループのみを展開し、チェック ボックス をオンにしても、画面上部のメニューが消えて一括ダウンロードができない。
    "2 番目に優先する列" に設定したカテゴリをすべて展開、もしくは展開後折り畳みをするとダウンロードができる。
    "2 番目に優先する列" を展開することなく 一括でダウンロードする方法を希望します。

    In document libraries, if you set grouped items as far as a “Second priority column”, only the group set as “Highest priority column” is expanded, and even if you check the box the menu at the top of the screen disappears and it cannot be downloaded.
    It possible to expand all categories set as “Second priority column”, or to expand and then collapse…

    4 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. drag and drop files to grouped library view

    Drag and drop files into a library is working fine....unless you drop the file into a header of a grouped view..... Then the file is NOT uploaded at all.
    What would be nice (and has been working in the past): when dropping a file into a grouped view, the file should assume the metadata for that group.
    Frustrating is that this worked in the past and even now, the group where you want to drop is outlined when hovering above it with the dragged file.
    Already reported this to Microsoft Support (Case #;19765187) but got the answer that this is…

    32 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Title's default value match filename

    as an organization, we have many people makng documents that are collaborated on and shared in Sharepoint Document Library. This easily exposes them to DELVE search, Lists based on filters and other conveniences.

    But, whena user does not explictly see the TITLE metadata during editing, and then posts, it creates confusion. The title might have the old Default name from a template (creating hundreds of the same titled document) or the same title as an old document they started from but forgot to update the Title.

    Create a way to manage this, or constrain a document list to have the…

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Display methods for grouped items

    *English follows Japanese

    ■Title(件名):
    グループ化したアイテムの表示方法について
    Display methods for grouped items


    ■Description(内容):
    ドキュメント ライブラリやカスタム リストにおいて、優先する列、2番目に優先する列を選択し、 "既定のグループの表示方法" を折り畳みに選択すると両方とも折り畳み表示されます。
    優先する列、2番目に優先する列においてそれぞれ個別にて折り畳み表示させる機能の実装を要望します。
    In a document library or custom list, if you select a priority or second priority column, and then select to collapse by “Default group display method”, both columns will be displayed collapsed.
    Please make it possible to collapse these separately.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Upload multiple documents over existing documents

    I’m guessing it was the upgrade that now gives us the option to “Keep both” or “Replace” when moving a file to a SharePoint library if there already exists a file with the same name. Before, if I was copying multiple files to the same library, I had the option to “Replace All” and now I have to click replace on every file. It becomes time consuming when moving 80 files to a folder every week and now will be moving 180 every day.

    Do you know if this is a library setting that can be changed?

    2 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. 1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Able to add instructions for novice users

    I see that the Content Editor Web Part is not in the books for modern Libraries/Lists. However, we really need to be able to provide quick and simple instructions on the page for novice users on how to upload documents with required information.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Block download of files with edit access.

    It seems you can only block download for read-only files. We need to be able block download for files with edit access for added security.

    30 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. Open all Library Documents in Read-only Mode by Default

    It's critical to have an easy ability to configure libraries to have documents open in read-only mode by default. The SP Online defaults make it very easy for content to be changed by mistake.

    I have clients where they share documents for colleagues to just view, the docs open in edit mode by default, and changes are made by mistake because of auto-save. The clients are very frustrated with SharePoint Online as a result.

    It should not be assumed that everyone with edit/contribute access to a library needs to edit a document they receive via a link or when they…

    33 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. SharePoint Online Library: Expand the text field to read more than 3 lines of text without scrolling.

    When you add an extra Colum on a SharePoint Online Library you are not able to expand the text field (input field for meta data) to more than 3 Lines.
    It would be easier to get a clear overview of all the text if you have more than 3 lines of text.
    At this moment you don't have this possibility.
    Please fix this.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Open SharePoint Links in OneDrive

    When I have synced a SharePoint library to OneDrive, I can browse it using Windows Explorer seamlessly. If I want to send a link to a folder, I can obtain the sharing link from Windows Explorer. This works excellently.

    HOWEVER if I receive such a link, I can only open it in the browser. It would be a HUGE improvement if such a link could be opened directly by OneDrive to open the folder locally, and only have the browser open if the location is not yet sync'ed.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Reason for deletion field

    Would be great to have an option to request a reason for deletion from users when they delete documents.

    This information would be ideally visible in the recycle for clarification on why documents have been removed.

    This function would also allow staff to stop and think prior to deleting documents to prevent accidental deletion.

    3 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Copy files between libraries on the same sharepoint site connection failed

    Copy files between libraries on the same sharepoint site connection failed.
    When start a bulk copy job from one library to another in the same site the job fails with an error.

    Choosing one file and start the copy job it works.

    Error code: corrupted file

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make file explorer work post Aug without any local storage

    Although https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/17863207-enable-open-in-explorer-in-google-chrome-or-edge has been declined, this is a mistake.

    Sync is still utter rubbish and not appropriate for use on personal devices users have been forced to use since the pandemic... Not everyone can set up their PC at home. Please urgently provide a solution before IE is axed and 'view in file explorer' with it.

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add way to export a breakdown of storage used by each document library, list, folder etc. in a site collection

    *English follows Japanese
    ■Title(件名):
    サイト コレクション内のドキュメント ライブラリやリストごとの使用容量あったり、フォルダーごとの使用容量を Excel ファイル等で出力できる機能を提供してほしい。
    Add way to export a breakdown of storage used by each document library, list, folder etc. in a site collection


    ■Description(内容):
    サイト コレクション内の使用容量は、記憶域メトリックスで確認はできるが、ドキュメント ライブラリやリストごとであったり、フォルダーごとの使用容量を出力する機能は実装されていない。
    ドキュメント ライブラリやリストごとであったり、フォルダーごとの使用容量を、Excel ファイル等で出力できる機能を提供してほしい。

    There is currently no way to export a breakdown of storage used by each document library, list, folder etc. in a site collection.
    Please add such a function.

    6 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. External collaboration with sync

    Have a separate owned SharePoint site which will sync document's been libraries + SharePoint. Having a link between 2 separate sites which an be managed by either side. NOT guest access

    Example: Drop an excel file under the following SharePoint library

    Contoso.com > Microsoft > Library

    And have it auto sync to a completely different tenant under

    Example.com > 2020 > Library

    8 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. When uploading duplicate data to a SharePoint Online site, I want the function to upload only the difference

    現時点では、SharePoint Online サイトに重複するデータをアップロードする際に、差分のみアップロードする機能の提供には至っていない。
    SharePoint Online サイトに重複するデータをアップロードする際に、差分のみアップロードする機能があれば運用を行ううえで便利なため、差分のデータのみアップロードする機能を要望します。

    At the moment, when uploading duplicate data to the SharePoint Online site, the function to upload only the difference has not been provided.
    When uploading duplicate data to the SharePoint Online site, it is convenient to operate if there is a function to upload only the difference, so we request the function to upload only the difference data.

    12 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Operating behavior when restoring documents

    *English follows Japanese

    ■Title(件名):
    ドキュメントの復元実施時の操作要望について
    Operating behavior when restoring documents


    ■Description(内容):
    SharePoint の "ドキュメントを復元" 画面において、以下機能の追加実装を要望します。

    ・大量のファイルを表示させる場合、スクロールによるリロードの実行が必要となるため、ファイル表示を一度で確認できるような設定を希望します。

    ・各ファイルの変更内容に記載される "追加" "更新" "~に移動" でフィルタリングを実施可能な機能を希望します。

    ・ドキュメントの復元画面では、各日時に表示される項目の全選択は可能ですが、すべての日時を一括で選択することができません。全項目を一括で選択できる機能の追加を希望します。

    Please add the following functions to the “Restore documents” screen on SharePoint:

    ・When viewing a large number of files, scrolling requires re-loading, so please make it possible to view all the files at once.
    ・Add a function to filter by changes described in each file, such as “Addition”, “Update”, “Moved to…”
    ・It is possible to select all the items for a given time on the document restore screen, but there is no way to select all items for…

    7 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Stop the "Replace" option for document "Move to" to wipe version history at destination

    When "Copy to" and "Move to" was first implemented, the behaviour was that if a file called "Document1.docx" moved to a library with another "Document1.docx", and you selected "Replace", it would bring all the version across and add them "on top" of the pre-existing versions in the destination library. Just like the behaviour is for when something is uploaded from local.

    However, at some point within the first year of implementation, the behaviour of "Replace" was changed to completely wipe the destination file and version history -- and only keep the version(s) from the source file.

    This is really unfortunate…

    7 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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