SharePoint
Feedback by UserVoice

Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

Update: Microsoft will be moving away from UserVoice sites on a product-by-product basis throughout the 2021 calendar year. We will leverage 1st party solutions for customer feedback. Learn more

How to submit a new idea


  1. Check if it's already been suggested. If it has, vote for it.
  2. If it's new, submit it in 50 words or less.
  3. Gather support!
  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.



Want to engage further? Please visit the SharePoint Community

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.


  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Reduce file storage used by version history

    Due to auto-saving and the default version history limit in document libraries being 500 versions, we are seeing a lot of files in SharePoint Online taking up hundreds of gigabytes due to there being hundreds of versions. For example yesterday I found that a 2GB PPT file is using over 260GB of storage on a site because it has hundreds of versions.

    It would be better if the version history saves were smarter and more efficient, with only file changes saved. As an over-simplified example; if an extra slide is added to a PPT, only the extra slide is saved…

    5 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Make it possible to enable/disable the auto-save function in Office on the Web

    *English follows Japanese

    ■Title(件名):
    Office on the Web の自動保存有無を設定できるようにしたい
    Make it possible to enable/disable the auto-save function in Office on the Web


    ■Description(内容):
    Office on the Web においては条件によってファイルを開いただけでも更新時間が書き換わります。
    最終更新日時が変更されてしまうと修正有無を確認しなければいけなくなる場合があるため、自動保存の動作をオン、オフ出来る機能の実装を要望します。

    In Office on the Web, in some scenarios, just opening a file may cause the ‘modified’ date/time to be updated.
    Since it may be necessary to check if any changes were made when the ‘modified’ time/date has been changed, please make it possible to enable/disable the auto-save function.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Sharing permission as a separate setting

    Sharing should be a separate setting than just 'any site member with edit permissions', this is too lax and a security risk - and limiting it to Site Owners only is TOO restrictive.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Determination of file language

    *English follows Japanese

    ■Title(件名):
    ファイルの言語判定について
    Determination of file language


    ■Description(内容):
    ドキュメント ライブラリにアップロードしたファイルについて、日本語のファイルか、日本語以外の言語のファイルかの言語判定が、曖昧な動作をしているように思える。同じ操作で同じ内容で作成したファイルでも言語判定がわかれることがあるので、動作の精度を上げて欲しいのと、判定の基準のようなものがあれば公開して欲しい。

    When files are uploaded to document libraries, files which are in Japanese are incorrectly identified as being in other languages, with no clear reason. There are cases where files with the same content created in the same way are determined to be in different languages, so please improve this function, and publish information about how the determination of file languages functions.

    15 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Make it possible to use Word template files (dotx) online from SharePoint Online document libraries

    *English follows Japanese

    ■Title(件名):
    SharePoint Online ドキュメント ライブラリにWord テンプレートファイル (dotx)をWebで利用できるように機能が欲しい
    Make it possible to use Word template files (dotx) online from SharePoint Online document libraries


    ■Description(内容):
    現時点では、デスクトップ アプリを利用する必要があり、また、アップ ロードしたテンプレート ファイル自体が編集される。
    ドキュメント ライブラリにWord テンプレートファイル (dotx) をアップ ロードして、デスクトップ アプリを利用せず ブラウザーで利用したい。

    At present, you need to use the desktop app, or edit the uploaded template file itself.
    Please make it possible to use Word template files (dotx) that have been uploaded to a document library in the browser, without using the desktop app.

    7 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Title(件名):
    アイテムの編集権限を持っているユーザーの中で、サイトの所有者などのより高い権限を持つユーザーのみが保持ラベル適用をできるような機能の追加を要望します
    Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Description(内容):
    現在、アイテムに対して編集する権限を持つすべてのユーザーが、保持ラベルの適用を行えます。しかし、メンバーなどの一般ユーザーには "アイテムの編集は行えるが、ラベルの変更はできない" ようにしたいです。
    そのため、アイテムに対して編集権限を持つなかでも、さらに重要な役割を担っているサイトの所有者等の特定のユーザーのみがラベルの設定をできる機能を要望します。

    Currently, all users who have permission to edit items can apply retention labels.
    However, I want to make some users who edit items but not change the label.
    We want the feature that only certain users, such as site owners, who have editing privileges but play an even more important role, can set labels.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Editing library item names

    *English follows Japanese

    ■Title(件名):
    ライブラリのアイテム名の編集
    Editing library item names


    ■Description(内容):
    ドキュメント ライブラリに保存されているアイテムのうち、一部のアイテムを目立たせたい。
    上部に固定することは可能だが、設定できる数が限られている。
    アイテム名に下線を引いたり太字にしたりすることで、一部アイテムを目立たせ利便性が上がるため、ライブラリのアイテム名などの文字に下線や太字、フォント カラーの変更といった編集が加えられるよう、機能の拡充を希望します。

    I want to make some items stand out among those saved in a document library.
    It is possible to pin them to the top, but the number you can do this for is limited.
    If you could underline or bold item names, you could highlight items, which would be useful. Therefore, please add editing options for item names, such as underlining, bold, and font colors.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Create a standard API for external archiving

    Having external document archives from SharePoint is in many cases not an option, as SharePoint does not support all the legislation requirements for document archiving. Classic SharePoint already have a send-to connector for integrating SharePoint archives, but this seems stuck in classic at the moment. How about updating this to modern, and in the process make the integration/API easy to extend with a completely external archiving service like Documentum/Public360/....+++

    It would be nice to be able to easily configure the "modern" send-to connector with any url for any document service that implements some kind of standardized cloud friendly service-implementation.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Fix it so that the default permission level “Restricted view” is normally displayed

    *English follows Japanese

    ■Title(件名):
    既定の権限レベル "制限付きビュー" を常時表示するよう改修を希望する
    Fix it so that the default permission level “Restricted view” is normally displayed


    現在の SharePoint サイトでは権限レベル "制限付きビュー" が既定では表示されず、ライブラリにあるフォルダーやファイルに対して権限の継承を中止することで表示される動作となっている。
    既定値として、"制限付きビュー" が表示されるよう、機能の改修を希望する

    For current SharePoint sites, the “Restricted view” permission level is not shown by default, but is displayed by stopping the inheritance of permissions for files or folders in the library.
    Please fix this so that it is shown by default.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. Copy to - move to location list

    Please add a "Search" functionality, "recent", and/or "favorite" sections to the list of sites sidebar menu when copying or moving a file/folder to another location. It is very time-consuming and frustrating to navigate through foldering structures to copy/move files to another document library. It would be much more efficient if the location list could be customized. Having a "recent" or "favorites" short list to recent/frequent folder locations would be really helpful. A search function could also help alleviate this pain point.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Free Enstella EDB to PST Converter Tool

    Exchange EDB databases can develop corruption issues over time. The simplest to all such queries will be to use a tool that can Convert EDB to PST.
    There could be any number of reasons that can lead to Exchange EDB corruption like sudden shutdown, system failures, network issues, malicious software or even human negligence at times. Enstella is easy to use and the user needn’t be well versed in the intricacies of exchange server administration to be able to be able to recover exchange databases. Recover emails, contacts, attachments, calendars and even deleted items with ease using Enstella.

    Get Freeware…

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Change the behaviour of the copy to when overwriting a file

    https://techcommunity.microsoft.com/t5/sharepoint/versioning-fails-when-copying/m-p/1201769
    Add the file as a new version instead of deleting the previous file together with it's version history. Users may not be aware of the fact that they are removing the version history.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Sync settings in OneDrive and SharePoint

    Please instigate separate sync settings for OneDrive and SharePoint. The sync settings in the OneDrive admin centre currently affect both OneDrive and SharePoint. It would be useful to be able to block certain file types from syncing from SPO libraries, and have different file types blocked for OneDrive.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Set the document update alert in web page level instead of folder or item level.

    If user would like to get the document update alert (where the documents are in the quick link), user need to do set the alert per item.

    It will be more user friendly that the document alert can be set in the web page level

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Automatic playing of slideshows

    *English follows Japanese

    ■Title(件名):
    スライドショーの自動再生
    Automatic playing of slideshows


    ■Description(内容):
    SharePoint Online のドキュメント ライブラリ にアップロードした PowerPoint をクリックして、自動でスライドショーを再生する方法を希望します。

    Please make it possible to automatically play slideshows which are uploaded to SharePoint Online document libraries by clicking on them.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Eliminate confusion when uploading a new version

    When I uploaded a file with the same name to a SharePoint, I got an error message:
    "1 item wasn't uploaded to XXX. A file with this name already exists. Would you like to add this new file as the latest version of the existing file, or rename it and keep them both."

    But the buttons say "Replace" or "Keep both".
    This is unclear and confusing.
    Please change the error message to say "Replace" (matching the button) or change the button to say "Add" or "Add new version" (matching the text).

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Audience targeting inside a doc library

    Hi there
    Can you add a feature so that within a doc library users see certain documents?
    - if user a is assigned to audience A and doc library is tagged audience A, users don't see the rest of the docs inside the doc library.
    - If a document has no audience tag, all users who have access to the library can see the doc.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. About the behavior of changes to link file URLs and syncing

    *English follows Japanese

    ■Title(件名):
    リンク ファイルの URL 変更および同期の動作について
    About the behavior of changes to link file URLs and syncing


    ■Description(内容):
    リンク ファイルの URL を変更することができないため、リンク ファイルの URL を変更できる機能の追加を希望します。
    また、ローカル PC の同期フォルダーからリンク ファイルの URL を変更することはできますが、クラウド上に変更内容が反映されず、正常に同期されません。
    そのため、リンク ファイルについても、クラウド上に正常に同期されるよう機能拡充を希望します。
    背景)
    ローカルの共有サーバーの代わりとして、ドキュメント ライブラリの利用を推奨しています。
    これまでショートカットを利用していたユーザーには、ショートカットの代替機能としてリンク ファイルの作成方法を案内しています。
    ドキュメント ライブラリを同期して利用しているユーザーも多いため、リンク ファイルの URL を同期フォルダー上から修正するユーザーがいる可能性があります。
    その場合、クラウド上に変更内容が同期されない動作は、同期機能として不完全との指摘を受けかねないため、リンク ファイルについても同期可能となることを希望します。

    Since you cannot change the URL of link files, please make this possible.
    Also, even if you change the URL of a link file from a sync folder on a local PC, the information is not updated to match in the cloud, and thus syncing does not happen.
    Therefore, please make it possible…

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Site / Sub-Site to Folder / Sub-Folder in Windows Explorer for nested document libraries

    Hi Microsoft

    Please allow for document libraries to be grouped by site collections and have sub-site libraries tree out as sub-folders of the master/parent site collection/folder in Windows Explorer when Syncing a Site Collection's Documents. One can then deselect individual sub-folders to not show them if needed (the same way one could deselect channels' files from syncing). This allows an entire Site + Sub-Site document collection to be sync'd by simply syncing the Master site's document folder. This will prevent having to sync hundreds of individual folders for hundreds of individual sub-sites.

    This is especially useful when working on projects:

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Delete multiple versions from the version history in a SharePoint Online site document library

    *English follows Japanese

    ■Title(件名):
    SharePoint Online サイトのドキュメント ライブラリにおけるバージョン履歴の複数削除機能について
    Delete multiple versions from the version history in a SharePoint Online site document library


    ■Description(内容):
    現在、SharePoint Online サイトのドキュメント ライブラリにおけるバージョン履歴を削除するには全てのバージョンを削除かバージョンを 1 つずつ選択しての削除となっている。複数バージョンを選択して削除可能な機能の拡充を希望します。

    Currently if you want to delete versions from the version history in a SharePoint Online site document library, you can either delete all the versions or delete them one-by-one. Please make it possible to select and delete multiple versions at once.

    8 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base