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Sites and Collaboration

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  1. Calculate Expiration Date of File based on Retention Label

    Allow a column to be created in a Sharepoint Library that will show the expiration date of a file based on the Retention Label that has been assigned to that file.
    - If my file has a retention of "3 years from creation", and it was "created" on May 27, 2021, then allow the creation of a column to show the expiration date of May 27, 2024.
    - If my file has a retention of "3 years from modified date", and it was "modified" on August 27, 2021, then allow the creation of a column to show the expiration date…

    11 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. saved emails preview file attachment

    When opening a saved email in a folder from the sharepoint web interface, the content of the email is displayed but not its file attachments. We would need a way to open the attachments. Right now the only way is through the desktop file explorer with synced folders.

    2 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. New library setting: prevent deletion by offline clients

    To prevent mass deletion of synced files by users who clean up their disk or forgot a sync was active, it would be great to have a checkbox in the library settings "Prevent Deletion by Offline Clients". Which would require people to go to the online site to delete files. deleting from the local synced folder would only delete the local copies.

    Mass deletion happens frequently in our (large) tenant. Adding the ability to prevent deletion of synced files would save our support guys a lot of work! And save our project leaders some headaches!

    21 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Title(件名):
    アイテムの編集権限を持っているユーザーの中で、サイトの所有者などのより高い権限を持つユーザーのみが保持ラベル適用をできるような機能の追加を要望します
    Add features that allow only users with higher permissions to apply retention labels to users who have edit permissions on items.

    ■Description(内容):
    現在、アイテムに対して編集する権限を持つすべてのユーザーが、保持ラベルの適用を行えます。しかし、メンバーなどの一般ユーザーには "アイテムの編集は行えるが、ラベルの変更はできない" ようにしたいです。
    そのため、アイテムに対して編集権限を持つなかでも、さらに重要な役割を担っているサイトの所有者等の特定のユーザーのみがラベルの設定をできる機能を要望します。

    Currently, all users who have permission to edit items can apply retention labels.
    However, I want to make some users who edit items but not change the label.
    We want the feature that only certain users, such as site owners, who have editing privileges but play an even more important role, can set labels.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Copy to - move to location list

    Please add a "Search" functionality, "recent", and/or "favorite" sections to the list of sites sidebar menu when copying or moving a file/folder to another location. It is very time-consuming and frustrating to navigate through foldering structures to copy/move files to another document library. It would be much more efficient if the location list could be customized. Having a "recent" or "favorites" short list to recent/frequent folder locations would be really helpful. A search function could also help alleviate this pain point.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Sync settings in OneDrive and SharePoint

    Please instigate separate sync settings for OneDrive and SharePoint. The sync settings in the OneDrive admin centre currently affect both OneDrive and SharePoint. It would be useful to be able to block certain file types from syncing from SPO libraries, and have different file types blocked for OneDrive.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Set the document update alert in web page level instead of folder or item level.

    If user would like to get the document update alert (where the documents are in the quick link), user need to do set the alert per item.

    It will be more user friendly that the document alert can be set in the web page level

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Eliminate confusion when uploading a new version

    When I uploaded a file with the same name to a SharePoint, I got an error message:
    "1 item wasn't uploaded to XXX. A file with this name already exists. Would you like to add this new file as the latest version of the existing file, or rename it and keep them both."

    But the buttons say "Replace" or "Keep both".
    This is unclear and confusing.
    Please change the error message to say "Replace" (matching the button) or change the button to say "Add" or "Add new version" (matching the text).

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Restrict maximum file upload size

    It would be great if you could limit the maximum file size via the library settings.

    2 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. RE-USE WORD QUICK PARTS IN LIBRARIES

    The quick parts are not visible for all users of a personalized .docx template in a Sharepoint Library, as far as they are registered into the "normal.dotx" local files.

    To register all template issues (including the quick parts) into SharePoint libraries.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Improve versioning with tags

    Make it simple to find specific versions of a document by adding tags to versions. Great ways to add tags:
    * In O365 Apps in the titlebar, where the document name is, put a button Tag this Version, then a user can enter a comment like Final version for board meeting
    * In Outlook when sending an E-Mail with a document attached as link, make a checkbox Tag sent version, then automatically add the date and recipients of the mail as a tag.

    Versioning is a great feature, but it stays behind its potential in the current implementation,…

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. "Replace all" option for bulk file upload

    Currently replacing files in a library requires the user to select between "Replace" or "Keep both" on every item. We have business cases where files need to be edited locally but stored in spo and often uploaded in bulk. Even with versioning enabled, this selection is required. I suggest a 'Replace all' option.

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. Move/Copy Documents between Sites/Document Libraries

    The new functionality to move/copy a document between sites/document libraries is ok. We have over 500 sites and more that 2,500 document libraries. To try and navigate using this new UX is extremely excruciating. We are finding that our users are not doing this.

    Is there a way that when wanting to move/copy a document you can use search to search for the site/document library/folder that you are looking for, select that and then it moves/copies the document there?

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Title's default value match filename

    as an organization, we have many people makng documents that are collaborated on and shared in Sharepoint Document Library. This easily exposes them to DELVE search, Lists based on filters and other conveniences.

    But, whena user does not explictly see the TITLE metadata during editing, and then posts, it creates confusion. The title might have the old Default name from a template (creating hundreds of the same titled document) or the same title as an old document they started from but forgot to update the Title.

    Create a way to manage this, or constrain a document list to have the…

    1 vote

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. a tool to automatically find duplicate files

    It would be helpful if there is a feature on SharePoint online that would show duplicate files automatically and have the option to check the files and remove the duplicate ones.

    8 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Sandboxed iframe display of .msg files opened in SharePoint issues

    When an Outlook email (.msg) file is saved to the Document Libraries and you open it to view within SharePoint, it is displayed within iframes. These iframes are sandboxed, meaning that many of the links within the email do not work as certain functionality is removed and so when clicked on script errors continue and nothing loads. Even if the links are set to open in a new window, the tab opens and remains white for anything internal to the SharePoint site, but work if they are external links.

    If you take the original HTML file that was built for…

    5 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Upload multiple documents over existing documents

    I’m guessing it was the upgrade that now gives us the option to “Keep both” or “Replace” when moving a file to a SharePoint library if there already exists a file with the same name. Before, if I was copying multiple files to the same library, I had the option to “Replace All” and now I have to click replace on every file. It becomes time consuming when moving 80 files to a folder every week and now will be moving 180 every day.

    Do you know if this is a library setting that can be changed?

    2 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Onedrive move or copy to shared folder

    I hope you make possible to move or copy files from other shared folder or personal folder to shared folder. It's really clumsy to download and upload.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Sync Templates from SharePoint Directly through an Office app (like Word)

    It would be a useful and powerful feature if Microsoft gave users the ability to sync files (such as Word templates) directly from an Office application to a SharePoint library where they are stored and updated.

    So then the end user could hit File > New in the application and see the most up to date and standardized templates from the company.

    Thanks.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Inherit Yammer file permission to sharepoint libary

    When i create a Yammer Group and get a Sharepoint site and upload files in Yammer group this files will be store in the Sharepoint library.

    In Yammer only the member who has upload the file and the admins can delete/file the files but when i go to the place in Sharepoint where the files stored every member and admin can delete/edit the file. That makes no sense and if i want the same permission structure in Sharepoint like in Yammer i must do it manual for every file.

    1 vote

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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