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  1. Prioritize large list management in SharePoint Online

    Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

    This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

    156 votes
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      10 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
    • Column totals missing in modern list views

      Column totals missing in modern list views.

      This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

      100 votes
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        0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
      • Numeric non decimal column returns decimal value

        When you create a custom numeric column with a setting of 0 decimals in a list, the SharePoint interface lets you to introduce decimal values and it rounds the number after saving. So if you type 1.5 it will be rounded up to 2.

        From my point of view, it shouldn't allow to enter decimal values like 1.5, but this is not the "real" problem.

        The real problem is that when you retrieve that column value, you will retrieve a 1.5 instead of the 2, which is the value you are seeing in the list using the interface.

        This means…

        51 votes
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          0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
        • Remove the 255 character restriction on Hyperlink fields

          There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

          42 votes
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            1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
          • Allow lookup columns brought up from different list into calculated columns

            Dear Microsoft, this limitation causes a huge impact in our organization - we have been trying to migrate from MS Access into Share Point due to the collaboration it brings, but the limitation of not being able to use "lookup columns" from other lists into "calculated columns" is pretty bad. It affects negatively our ability to compare and do calculation with values from different fields. The whole purpose of MS Access is to run these queries, but since MS shifted to Share Point we thought that was possible as it not. Please do what it takes to make this happen! …

            35 votes
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              1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
            • Allow survey list owners and administrators to view the incomplete survey user names

              Allow survey list owners and administrators to view the incomplete survey user names. When the survey went live, the count showing at overview.aspx under "Number of Responses:" doesn't match the actual number or responses shown in "all responses".

              Is possible to give any view or option to owners of the list to check the incomplete survey user names.

              It will helpful for all. Thanks

              32 votes
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                4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
              • Alerts to be returned to their original detail layout

                Alerts have been changed within the last few weeks to email only the field that was changed. This is a significant change from how it worked previously which was to send the detail of the item

                I believe (speaking to Microsoft Support) this is "by design" however it is a substantial downgrade on functionality.

                Our clients and ourselves rely on the alerts to tell us what is happening to items on the list (typically issues) - last week this changed (with no warning) to show only the single field that was changed - this is useless.

                25 votes
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                  5 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                • Dynamic Column width for default Title column in SharePoint List

                  Currently the default "Title" column does not have an adjustable width in the new modern SharePoint view only, classic view is unaffected.

                  So if the column contains 1 row and the cell contains very little text the column width will not adjust to fit the width of the text and leave a large empty space, pushing adjacent columns to the right off the screen.

                  24 votes
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                    2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Need to be able to use the subtotal of a column into a calculation of another column

                    Dear MS Share Point Developers, I need your help to create a feature inside Share Point, when working with a "LIST" that will allow me to use the subtotal (Summation of the values) of that column into a calculation of another column. Of course, since we will be adding rows into the list periodically this SUBTOTAL will be dynamic and changing, the formula should allow for that.
                    I appreciate your help - this is urgent for us.
                    Thanks!

                    22 votes
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                      0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                    • Remove the limit of 5000 items as result in a view

                      You can have millions of items in a list, but as soon as the view you are using returns more than 5000 ítems then you get an error, the only solution is to create filters and indexes to this view, and it has to be done before reaching the 5000 ítems limit, otherwise there won't be a way to create the indexes / filters.
                      I know about this workaround because I created a support case in Microsoft Premium, here you have the reference: [REG:116022413747778] Sharepoint History list has been lost or can't be seen

                      20 votes
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                        0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide end-user facility to define fixed-width of list column.

                        Column width dynamically re-sizes and often results in widths that are too narrow or too wide to be easily readable. Currently, the only way to have a fixed-width column is to use jquery or SharePoint Designer. There needs to be an easier / more approachable way for a common end-user to define a fixed-width column.

                        19 votes
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                          0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                        • Locking of list items

                          Currently there is no way to exclusive work on a list-item. In document libraries the checkin/checkout feature can be used to prevent mulitple users from update a certain item.

                          When I'm update listitems in code, I have to make sure, that no-one else is currently updating the item while I change some data.

                          Potentially someone could update the item while I'm also update the item. Whoever save the item last will receive an error. This could be prevented with some kind of locking of list-items.

                          17 votes
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                            0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                          • Enable the ability to paste images directly into multi-line text boxs instead of just URLs

                            Currently you need to paste a URL in a MLTB but if someone is looking to clip and paste a image from their PC, this become a pain. Can we please just paste directly into the MLTB?

                            17 votes
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                              2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                            • alert format

                              Hi

                              Since June the alert format has changed which means that email alerts sent to iPhone users is very very small and unreadable. I have raised a support case and been told this is by design but I can't see that being right since the alerts are now useless on a iPhone using the default ios mail application. I appreciate that there is the OWA app but this is not something I can persuade our 200 users to use.
                              I am at the stage of exploring other options as this has made a working intranet site useless as we can…

                              16 votes
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                                2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                              • 5000 item CAML Query Limit

                                By default, if you do perform a CAML query and there are more than 5000 items in the list (although the results are far less), it throws an exception. Please fix this.

                                14 votes
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                                  0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                • Add ability to start a list workflow for selected list item to ribbon in the new SharePoint List UI.

                                  In the new SharePoint List UI, the only mechanism for manually starting a list workflow is through the Edit Menu that is attached to the Title field.

                                  If your view does not use the Title field, there is no way to manually start a workflow from the list view page.

                                  In the "classic" view, you had the ability to select a list item, click the "Items" tab, and select the Workflows button.

                                  I would appreciate similar functionality being added to the new UI, preferably in a manner that allowed me to select the workflow to start right from the list…

                                  12 votes
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                                    0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Expose Versions Property of SPListitem objects in CSOM/REST

                                    On the server side it is easy to get older versions of a list item by using the Versions property of the list item object. Please add the ability to retrieve this property of list items via the client side object model and/or the SharePoint REST api.

                                    12 votes
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                                      2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                    • You cannot access the list item if you set "Calculated value" to "Default value" in the column of the list

                                      English follows Japanese

                                      リストの列の "既定値" に "計算値" を設定すると、リスト アイテムへアクセスできない

                                      リストを作成し、列の "既定値" に "計算値" を設定し、ユーザーへアクセスさせることを検討しています。
                                      ユーザーにサイトへのアクセス権は持たせず、リストにのみアクセス権を設定すると、リスト アイテムへアクセスした際に "このページにアクセスする権限がありません。" というエラーが発生します。

                                      - 手順詳細
                                      1. ユーザー A にてサイト コレクションを作成します。
                                      2. リストを作成します。
                                      3. [リストの設定] へアクセスします。
                                      4. [列の作成] をクリックします。
                                      5. 以下のように設定し、[OK] をクリックします。
                                      列名 : Column
                                      この列の情報の種類 : 数値
                                      既定値 : 計算値 : =1
                                      6. [このリストに対する権限] をクリックします。
                                      7. [権限の継承を中止] をクリックします。
                                      8. [アクセス許可の付与] をクリックし、ユーザー B に "閲覧" 権限を付与します。
                                      9. リストにアイテムを作成します。
                                      10. ユーザー B にて該当のアイテムへアクセスします。

                                      - 想定された動作
                                      リスト アイテムを開くことができます。

                                      - 現在の動作
                                      エラー メッセージが表示され、リスト アイテムが開けません。

                                      - 確認できている回避策
                                      ・ ユーザー B にサイトへの "閲覧" 権限を付与します。
                                      ・ 列の "既定値" を "数値" や "テキスト" に設定します。
                                      ・ SharePoint Designer で新たな表示フォームを作成します。

                                      SharePoint Online 2010 のサイト コレクションではこの問題は再現しないことを確認しております。

                                      12 votes
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                                        0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Freeze Column Headers

                                        Would love to see the ability to freeze column headers at the top of the page when a user scrolls through a long list.

                                        11 votes
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                                          0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Make "Show Toolbar" the default

                                          Or, at least, provide a site-wide setting to enable it as the default. It would save the time required to manually add it to every new view that's created.

                                          11 votes
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                                            0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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