Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  1. Improve SharePoint Document Metadata Entry

    Changes which were implemented by Microsoft in Office 2016 and SharePoint Online, as well as list view thresholds make entering SharePoint metadata on documents prohibitive.

    Office 2016 Desktop Applications:

    One significant change in Office 2016 was the removal of the document information panel (DIP). When the DIP displayed in Office applications (pre-2016), it was obvious even to the most casual SharePoint users that there were document properties which should be assigned values, as well as how to enter these values. By contrast, with the DIP removed in 2016:

    1. It is not obvious to the casual user that there are…

    24 votes
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      3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
    • Bring Document Information Panel Back

      Bring back the Document Information Panel in Office 2016! Having SP properties mixed in with the standard document properties (author, modified date, etc.) is very inefficient. Users will opt to not fill in any properties instead of looking through all the properties presented and having to search for custom SharePoint properties. This is a huge step back.

      23 votes
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        1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
      • Please have all columns types compatible with Calculated and validation

        Actually, only few columns types are usable by Calculated columns and Columns Validation. It would be EXTREMELY convenient if we could use:
        -Lookups (text)
        -Lookups(ID)
        -Managed Metadata (Text)
        -Managed Metadata (Term-ID)
        -Multiple lines of text
        -Item ID (current Item)
        -Document Name (current Document)
        -Yes/No (check box)

        It would be also great if there was an option to format calculated column as HTML (for now only text, date, number)

        23 votes
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          2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
        • SharePoint Online should preserveve modified date and more from imported files

          When importing files from file shares to SharePoint in Office 365 the modified date and so on is set equal to the import time. This means SharePoint is not able to display the correct historic dates of files, though it actually keep initially modified date when viewing file details in Explorer view so the date actually still is there but not visible.
          For SharePoint to be a true content management system basic metadata should be preserved when moved to SharePoint. Not being able to track such metadata may for many companies be an issue and at the same time end…

          19 votes
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            2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
          • Date/Time metadata which is added as field in a Word document are displayed as date -1 day in Word Online "View" mode

            When you have a document library which contains a date/time metadata column (ex. Review Date) and you add this column as a field in a Word document, the date which is displayed will be off by 1 day when viewed in Word Online. When edited in Word Online or the Word client application, the date is displayed correctly.

            We tested this in several tenants and the behaviour is the same.

            More info: https://t.co/2oEX2sTgCZ

            17 votes
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              2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
            • Copy metadata with files to new site collections

              Why does it seem impossible (without serious custom work) to copy a file from one site collection to another and have it retain its metadata?

              17 votes
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                1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
              • Highlighted Content Web Part - Add AND OR for multiple filters

                Adding multiple filters defaults to OR. In other words adding multiple filters finds more items, rather than finding the intersection of the two filters. You need to be able to specify AND or OR between multiple filters in the web part.

                16 votes
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                  3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                • Add Article Tagging to the Modern News Feature

                  It would be great to tag News posts/articles by category (e.g., training, motivational, announcement, etc.). Users could then refine by category to see all articles under that tag.

                  16 votes
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                    thinking about it  ·  3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                  • Bulk edit Metadata

                    Bulk edit metadata in modern document libraries

                    16 votes
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                      0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                    • Better Content Type Hub Management

                      For large enterprise's where the number of content types around 100+ it becomes quite cumbersome to manage, especially when using the content type hub.

                      There is no way of viewing which columns are in use by which content type.

                      Summary screens about publishing status of content types or last published date.

                      Information about whether a content type has been changed since it was last published

                      Bulk operations such as add/remove column to multiple content types quickly.

                      Promotion of a site collection based content type to the hub.

                      Bulk operation to apply a content type to all libraries or libraries with…

                      13 votes
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                        0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add Cascading/Dependent Dropdown Relationship Capability to Content Types

                        Scenario: An organization is broken down into a hierarchical structure of offices, departments, divisions, sections, and branches. Each unit has an Name, Acronym, human resources organizational code, information technology organizational code, and internal accounting codes.

                        (1) The SharePoint Online development team is routinely creating lists/libraries and content types across multiple collections and sites that prompt the users to select an organization and upon this selection bring in the organization's related information such as it's HR and IT codes.

                        (1) The SharePoint Online development team is routinely creating lists/libraries and content types across multiple collections and sites that prompt the users…

                        13 votes
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                          0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                        • Leave files checked-out when required fields are not populated

                          Dragging and dropping (or "Uploading") files in to a Modern View library does not leave files checked-out even when required fields are not populated.

                          10 votes
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                            5 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                          • Metadata integration into PDFs

                            Coordinate with Adobe, or figure out on your own, how to allow PDFs to retain metadata outside of Sharepoint.

                            10 votes
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                              0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                            • bach edit of metadata

                              Can we have a Quick edit function on the new view to batch edit the metadata

                              8 votes
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                                1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                              • Show version history (correctly) in Power BI

                                Doing so would allow one to analyse how long tasks are in various states and visualize what changes occur during their life-cycle.

                                7 votes
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                                  1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                • Pop in to Upload form, for metadata entry and check in, when dropping files in to a library.

                                  The easier we can make it to upload docs with properly managed metadata the more they will adopt our systems rather than finding work arounds. My suggestion is to add a feature to SharePoint out of the box libraries that requires the Upload form to appear for any document dropped in to the library. What I've heard so far is that the ability to drag multiple files gets in the way of this. Well SharePoint can stack forms just like it does in other areas.

                                  Example: I drop 10 files in, my first Upload form pops up and I input…

                                  7 votes
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                                    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Turn Folders into Metadata

                                    It would be nice if when users use folders in libraries that the folders also counted as metadata - This way we wouldn't have to try and change behavior which is extremely difficult to do and proper metadata would be applied to all files within each folder appropriately.

                                    6 votes
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                                      0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Site Navigation

                                      Please keep the site navigation consistent between site content area and page. Also the new pages destroys the top site navigation. If I do managed navigation based on the termset then I want to see that consistently throughout the site.

                                      6 votes
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                                        1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                      • cool;

                                        its cool

                                        3 votes
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                                          0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Campos adicionales

                                          Incluir campo para incluir numero de estudiante antes del nombre.
                                          También, incluir campo para poner anotación sobre servicio ofrecido o acuerdo hecho con el cliente.

                                          2 votes
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                                            0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
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