Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

How it works

  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
  • If you have a new suggestion, submit it! 25 words or less, please!
  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
  • If an idea has been considered for additional review, we’ll update its status.

Thanks for joining our community and helping improve SharePoint!

Want to engage further? Please visit the SharePoint Community

I suggest you ....

(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. End-User friendly tool for Workflow

    If SharePoint 2016 includes improvements to workflow, since SPD 2013 is not going to be improved, can I request a new end-user friendly tool so that workflows can be created as easily as they could in SharePoint 2013 with SPD2013. The tool should be free and not a add-in to Visual Studio.

    37 votes
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • facebook
    • google
      Password icon
      I agree to the terms of service
      Signed in as (Sign out)

      We’ll send you updates on this idea

    • Convert Documents to PDF via REST API or Workflow Action

      It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

      What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

      31 votes
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • facebook
      • google
        Password icon
        I agree to the terms of service
        Signed in as (Sign out)

        We’ll send you updates on this idea

      • Workflow Actions

        I want to have ability to deploy custom workflow actions to hosted web from app web. Currently client object model doesn't support it.

        24 votes
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • facebook
        • google
          Password icon
          I agree to the terms of service
          Signed in as (Sign out)

          We’ll send you updates on this idea

        • Send email to distribution groups from workflows

          We recently migrated to SharePoint online from SharePoint Server 2013. We heavily utilized using workflows to email to Distribution Groups when a new item was created.

          To our surprise, you are unable to send email to AD distribution groups from a Workflow. I tested this with both 2010 and 2013 workflows.

          Since distribution groups are an important part of Exchange as well as many companies, I suggest re-adding the ability to send to distribution groups without changing them all to security email-enabled groups.

          14 votes
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • facebook
          • google
            Password icon
            I agree to the terms of service
            Signed in as (Sign out)

            We’ll send you updates on this idea

          • The workflow in SharePoint Online

            In SharePoint Online,even if it takes 60 days since the workflow is completed,the history list will not be deleted, but there is no
            public information about it,I want some public information.

            10 votes
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • facebook
            • google
              Password icon
              I agree to the terms of service
              Signed in as (Sign out)

              We’ll send you updates on this idea

            • Make it easier/possible to update Managed Metadata fields in SharePoint Designer workflows

              Right now, trying to update a Managed Metadata field in a SharePoint 2013 workflow is almost a nightmare. It use to be that you could pass a string in a particular format (ex. "ID;#Label;GUID") but now you have to build a Dictionary object. And sometimes it works, and sometimes it doesn't.

              Please stop this madness. I would recommend a new workflow action like "Set *this managed metadata field* to *this term*" or perhaps enhancing the "Set *this item*" action in some way.

              9 votes
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • facebook
              • google
                Password icon
                I agree to the terms of service
                Signed in as (Sign out)

                We’ll send you updates on this idea

              • Convert Documents to PDF via REST API or Workflow Action

                It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

                What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

                8 votes
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • facebook
                • google
                  Password icon
                  I agree to the terms of service
                  Signed in as (Sign out)

                  We’ll send you updates on this idea

                • Update the Information Rights Management Retention to allow SharePoint 2013 Workflows

                  Information Rights Management Retention stages currently only allow the usage of SharePoint 2010 workflows.

                  Please also allow us to use SharePoint 2013 Workflows.

                  7 votes
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • facebook
                  • google
                    Password icon
                    I agree to the terms of service
                    Signed in as (Sign out)

                    We’ll send you updates on this idea

                  • Speed up the processing time of the approval of the workflow in SharePoint.

                    I am concerned about that the processing time to complete the approval of the workflow is taking a while. In our operation, when the user frequently requires executing about 10 items, s/he is in trouble because the processing is slow. (even if the function performs 30 seconds per case)

                    Therefore I hope the feature will be improved to speed up the processing of the approval of the workflow.

                    6 votes
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • facebook
                    • google
                      Password icon
                      I agree to the terms of service
                      Signed in as (Sign out)

                      We’ll send you updates on this idea

                    • About the approval status of the workflow.

                      *English follows Japanese

                      ワークフローの承認状態について
                      ワークフローの承認状態をドキュメントライブラリのほうで60日以降も保持できるようにしてほしい

                      ---------------------------------------------------
                      About the approval status of the workflow.
                      Please make it possible to maintain the approval status of the workflow at a way to the document library even after 60 days

                      6 votes
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • facebook
                      • google
                        Password icon
                        I agree to the terms of service
                        Signed in as (Sign out)

                        We’ll send you updates on this idea

                      • Built-in Workflows and Workflow Designer

                        Give us basic workflows and the ability to design new workflows without the need for a desktop designer or third-party tool. Workflows are really important so it is unclear why we still need to activate SharePoint 2010 workflows instead of getting out-of-box workflow capabilities. Microsoft Flow is a nice product but going to a wholly separate website that is not fully integrated with SharePoint is not a very good answer either.

                        5 votes
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • facebook
                        • google
                          Password icon
                          I agree to the terms of service
                          Signed in as (Sign out)

                          We’ll send you updates on this idea

                        • Create a declare record workflow action for SharePoint 2013 Designer Workflows

                          Or create a http/rest service for the record center which can be called from the SharePoint 2013 workflows.

                          4 votes
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • facebook
                          • google
                            Password icon
                            I agree to the terms of service
                            Signed in as (Sign out)

                            We’ll send you updates on this idea

                          • Enable displaying the user who approved the workflow in the View of the Library.

                            *English follows Japanese

                            ■件名: ワークフローの承認を行ったユーザーをライブラリのビューに表示したい。
                            ■内容:
                            ドキュメント ライブラリにて承認ワークフローを実行し、担当者が承認をしても、更新者の名前が変更にならない。
                            そのため、誰がそのアイテムを承認したのかがわかるようにビューに表示できるようにしてほしい。
                            =====
                            Enable displaying the user who approved the workflow in the View of the Library.

                            I am aware of that the name of the updater will not be changed even if the user is running workflow and making an approval in the Document Library so far. Therefore, I hope the feature will be improved to display the users approved the workflow in the View of the Library in order to confirm who made an approval to the item.

                            Thank you for your continued support.

                            4 votes
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • facebook
                            • google
                              Password icon
                              I agree to the terms of service
                              Signed in as (Sign out)

                              We’ll send you updates on this idea

                            • Sharepoint Designer Workflow status - Online

                              The workflow status field, previously used OnPremise to reflect the status of the workflow (surprisingly ) NOW updates the date modified of the associated Doc/Item. This means an approval workflow, successfully set the document to Approved, Then the 'Completed' status is set, and the document goes back to Pending.

                              the Workflow status is regularly be used to show the workflow is complete, but this can nolonger be used online..

                              How are we expected to easily show the workflow is complete?

                              This is a regression in functionality..

                              3 votes
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • facebook
                              • google
                                Password icon
                                I agree to the terms of service
                                Signed in as (Sign out)

                                We’ll send you updates on this idea

                              • Sending Meeting Request on SharePoint Online

                                On Calendar of current SharePoint Online version, users are not able to send out meeting request and receive replies from participants.

                                As SharePoint Online supports Calendar project, please add the meeting request feature as same as Microsoft Outlook.

                                3 votes
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • facebook
                                • google
                                  Password icon
                                  I agree to the terms of service
                                  Signed in as (Sign out)

                                  We’ll send you updates on this idea

                                • Document Set Actions in SharePoint Designer Workflow 2013 Platform

                                  Document Set Actions are available in the SharePoint Designer Workflow 2010 Platform, why was it removed in the SharePoint Designer Workflow 2013 Platform? Could SharePoint Designer be upgraded to integrate these missing workflow actions?

                                  3 votes
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • facebook
                                  • google
                                    Password icon
                                    I agree to the terms of service
                                    Signed in as (Sign out)

                                    We’ll send you updates on this idea

                                  • Search funcionality

                                    this new page needs to have search all functionality (ctrl+f)

                                    how are we to easily find tours A-Z? how cumbersome

                                    2 votes
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • facebook
                                    • google
                                      Password icon
                                      I agree to the terms of service
                                      Signed in as (Sign out)

                                      We’ll send you updates on this idea

                                    • Provide stable service of Notification when created the workflow by SharePoint Designer.

                                      I am aware of the behavior that the function of Notification when created the workflow by SharePoint Designer is unstable at the present. In details, the behavior that the notification email is displays images in email but sometimes not displays when creating the workflow by SharePoint Designer.

                                      Hence, I hope the feature will be improved to enable the SharePoint Designer providing the stable service for long.(Enable display the images stably) Thank you for your continued support.

                                      2 votes
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • facebook
                                      • google
                                        Password icon
                                        I agree to the terms of service
                                        Signed in as (Sign out)

                                        We’ll send you updates on this idea

                                      • Personlig utbildning av sharepoint

                                        Ge en personlig utbildning av sharepoint utifrån några kontrollfrågor.

                                        2 votes
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • facebook
                                        • google
                                          Password icon
                                          I agree to the terms of service
                                          Signed in as (Sign out)

                                          We’ll send you updates on this idea

                                        • C&P Screenshots

                                          One images tells more than 100 words. Adding screenshots into SharePoint using Clipboard would be a BIG help as the current workflow to do this is just a big hassle.

                                          2 votes
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • facebook
                                          • google
                                            Password icon
                                            I agree to the terms of service
                                            Signed in as (Sign out)

                                            We’ll send you updates on this idea

                                          ← Previous 1 3 4
                                          • Don't see your idea?

                                          Feedback and Knowledge Base