SharePoint
Feedback by UserVoice

Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

Note: we have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

How it works

  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
  • If you have a new suggestion, submit it! 25 words or less, please!
  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
  • If an idea has been considered for additional review, we’ll update its status.

Thanks for joining our community and helping improve SharePoint!

Want to engage further? Please visit the SharePoint Community

I suggest you ....

(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Convert Documents to PDF via REST API or Workflow Action

    It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

    What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

    65 votes
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • facebook
    • google
      Password icon
      Signed in as (Sign out)

      We’ll send you updates on this idea

    • End-User friendly tool for Workflow

      If SharePoint 2016 includes improvements to workflow, since SPD 2013 is not going to be improved, can I request a new end-user friendly tool so that workflows can be created as easily as they could in SharePoint 2013 with SPD2013. The tool should be free and not a add-in to Visual Studio.

      62 votes
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • facebook
      • google
        Password icon
        Signed in as (Sign out)

        We’ll send you updates on this idea

      • Allow Microsoft Flow to be attached to content types

        Add the option in Microsoft Flow to be triggered when a new item of a certain content type is created or modified. This will allow the creation of 1 flow to run a multiple sites which contain a library/list on which the flow needs to run.

        42 votes
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • facebook
        • google
          Password icon
          Signed in as (Sign out)

          We’ll send you updates on this idea

        • Send email to distribution groups from workflows

          We recently migrated to SharePoint online from SharePoint Server 2013. We heavily utilized using workflows to email to Distribution Groups when a new item was created.

          To our surprise, you are unable to send email to AD distribution groups from a Workflow. I tested this with both 2010 and 2013 workflows.

          Since distribution groups are an important part of Exchange as well as many companies, I suggest re-adding the ability to send to distribution groups without changing them all to security email-enabled groups.

          30 votes
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • facebook
          • google
            Password icon
            Signed in as (Sign out)

            We’ll send you updates on this idea

          • For SharePoint Libraries-Customize forms using PowerApps

            I want to be able use PowerApps to customize forms for SharePoint libraries. Currently only lists seem to be supported.

            28 votes
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • facebook
            • google
              Password icon
              Signed in as (Sign out)

              We’ll send you updates on this idea

            • Convert Documents to PDF via REST API or Workflow Action

              It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

              What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

              24 votes
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • facebook
              • google
                Password icon
                Signed in as (Sign out)

                We’ll send you updates on this idea

              • Make it possible to disable PowerApps properly of the Custom List in SharePoint Online.

                *English follows Japanese

                ■Title(件名): SharePoint Online カスタム リスト上部に表示される Flow PowerApps の無効化について

                Make it possible to disable PowerApps properly of the Custom List in SharePoint Online.
                ***************
                ■Description(内容):
                SharePoint Online カスタムリスト 上部に表示される Flow PowerApps について、各ライセンスを無効にしても使用ができてしまう為、ライセンスを無効にした場合使用できないように動作変更を希望します。
                Flow についてはコマンドを実施することで、サイト単位で無効にすることが可能であるが、PowerApps についてはコマンドを実行しても適用されず無効にすることもできない為、PowerAppsの無効化も行えるようにしてほしい。

                Even if we disable each license for Flow PowerApps displayed at the top of SharePoint Online Custom list for the user nevertheless its use is not restricted. For managing the site properly, we hope this behavior will be corrected to that the license will be appropriately invalidated.

                In addition, Flow function can be disabled on a site basis by executing specific commands by…

                22 votes
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • facebook
                • google
                  Password icon
                  Signed in as (Sign out)

                  We’ll send you updates on this idea

                • Built-in Workflows and Workflow Designer

                  Give us basic workflows and the ability to design new workflows without the need for a desktop designer or third-party tool. Workflows are really important so it is unclear why we still need to activate SharePoint 2010 workflows instead of getting out-of-box workflow capabilities. Microsoft Flow is a nice product but going to a wholly separate website that is not fully integrated with SharePoint is not a very good answer either.

                  22 votes
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • facebook
                  • google
                    Password icon
                    Signed in as (Sign out)

                    We’ll send you updates on this idea

                  • Make it easier/possible to update Managed Metadata fields in SharePoint Designer workflows

                    Right now, trying to update a Managed Metadata field in a SharePoint 2013 workflow is almost a nightmare. It use to be that you could pass a string in a particular format (ex. "ID;#Label;GUID") but now you have to build a Dictionary object. And sometimes it works, and sometimes it doesn't.

                    Please stop this madness. I would recommend a new workflow action like "Set *this managed metadata field* to *this term*" or perhaps enhancing the "Set *this item*" action in some way.

                    19 votes
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • facebook
                    • google
                      Password icon
                      Signed in as (Sign out)

                      We’ll send you updates on this idea

                    • Speed up the processing time of the approval of the workflow in SharePoint.

                      I am concerned about that the processing time to complete the approval of the workflow is taking a while. In our operation, when the user frequently requires executing about 10 items, s/he is in trouble because the processing is slow. (even if the function performs 30 seconds per case)

                      Therefore I hope the feature will be improved to speed up the processing of the approval of the workflow.

                      14 votes
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • facebook
                      • google
                        Password icon
                        Signed in as (Sign out)

                        We’ll send you updates on this idea

                      • The workflow in SharePoint Online

                        In SharePoint Online,even if it takes 60 days since the workflow is completed,the history list will not be deleted, but there is no
                        public information about it,I want some public information.

                        13 votes
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • facebook
                        • google
                          Password icon
                          Signed in as (Sign out)

                          We’ll send you updates on this idea

                        • Sending Meeting Request on SharePoint Online

                          On Calendar of current SharePoint Online version, users are not able to send out meeting request and receive replies from participants.

                          As SharePoint Online supports Calendar project, please add the meeting request feature as same as Microsoft Outlook.

                          13 votes
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • facebook
                          • google
                            Password icon
                            Signed in as (Sign out)

                            We’ll send you updates on this idea

                          • We need to see Flow button in document library search result page.

                            Among files listed in document library search result page, when you try to click eclipse to find Flow button, it is not there.

                            We need this button to show there so that we can create a Flow or see Flows related for efficient working.

                            12 votes
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • facebook
                            • google
                              Password icon
                              Signed in as (Sign out)

                              We’ll send you updates on this idea

                            • SharePoint 2019 : enable PowerApps and Flow features to Library and List

                              In o365 we can directly customize forms and flow with buttons in the List Actions. It's not possible to do it in SharePoint 2019. This is what I expect to have from the Bill Baer annoucement https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Welcome-to-SharePoint-Server-2019-a-modern-platform-for-choice/ba-p/194162

                              11 votes
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • facebook
                              • google
                                Password icon
                                Signed in as (Sign out)

                                We’ll send you updates on this idea

                              • Create a declare record workflow action for SharePoint 2013 Designer Workflows

                                Or create a http/rest service for the record center which can be called from the SharePoint 2013 workflows.

                                9 votes
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • facebook
                                • google
                                  Password icon
                                  Signed in as (Sign out)

                                  We’ll send you updates on this idea

                                • Bring Back Slide Library Feature

                                  The slide library feature needs to be brought back to SharePoint. This was a very useful feature.

                                  8 votes
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • facebook
                                  • google
                                    Password icon
                                    Signed in as (Sign out)

                                    We’ll send you updates on this idea

                                  • user requests to make the “Task assignment start time” as same as “Approval start time” for workflow.

                                    title: user requests to make the “Task assignment start time” as same as “Approval start time” for workflow.
                                    ------------------------------------------
                                    タイトル: ワークフローの承認にて、メール上の日時に差異がないように設定されたい

                                    ====================================
                                    About the approval workflow, when the approval workflow task is started, there is an email sent to the approver, the “Task assignment start time”and the “Approval start time” of the workflow in the email should be set based on the time zone setting of the site collection.

                                    ----------------------------------------------------------
                                    承認ワークフロー開始時に承認者宛に送信される [タスク割り当て開始日時] の値と [承認開始日時] の値ともサイトのタイムゾーン設定に準じて設定したい

                                    6 votes
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • facebook
                                    • google
                                      Password icon
                                      Signed in as (Sign out)

                                      We’ll send you updates on this idea

                                    • Testing 1

                                      testing testing testing

                                      6 votes
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • facebook
                                      • google
                                        Password icon
                                        Signed in as (Sign out)

                                        We’ll send you updates on this idea

                                      • Combine SharePoint and One Drive

                                        Make sure sharepoint and one drive actually work before focusing on other products. Google had this figure out years ago.

                                        6 votes
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • facebook
                                        • google
                                          Password icon
                                          Signed in as (Sign out)

                                          We’ll send you updates on this idea

                                        • hello

                                          h e l l o

                                          6 votes
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • facebook
                                          • google
                                            Password icon
                                            Signed in as (Sign out)

                                            We’ll send you updates on this idea

                                          ← Previous 1 3 4 5 6 7
                                          • Don't see your idea?

                                          Feedback and Knowledge Base