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  1. A Full Featured Forms Editor to replace InfoPath

    So Infopath 2013 is supported in 2016, but SharePoint really needs a full modern full-featured forms editor. FoSL looks promising but the functionality is not clear at this time.

    903 votes
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    • Customize SharePoint Email templates

      Is it possible to provide an easy way to customize the emails that are sent as part of SharePoint/yammer news feed and during other social interactions points such as mentions, following documents, sites, etc.
      The most common customization option that clients request for is using Company logo. A common method to do this in both on-premise and SharePoint online will be great...

      130 votes
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      • Convert Documents to PDF via REST API or Workflow Action

        It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

        What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

        87 votes
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        • Workflow Actions

          I want to have ability to deploy custom workflow actions to hosted web from app web. Currently client object model doesn't support it.

          75 votes
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          • Convert Documents to PDF via REST API or Workflow Action

            It's great that you can convert a document stored in a SharePoint library to PDF by using the item menus, but I would like to automate that capability through a workflow.

            What would be awesome is if I could have a Workflow Action to convert the current item to PDF. If not, then at least expose a REST API so that I could use the Call an HTTP Service to create the PDF file.

            72 votes
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            • Make it easier/possible to update Managed Metadata fields in SharePoint Designer workflows

              Right now, trying to update a Managed Metadata field in a SharePoint 2013 workflow is almost a nightmare. It use to be that you could pass a string in a particular format (ex. "ID;#Label;GUID") but now you have to build a Dictionary object. And sometimes it works, and sometimes it doesn't.

              Please stop this madness. I would recommend a new workflow action like "Set *this managed metadata field* to *this term*" or perhaps enhancing the "Set *this item*" action in some way.

              53 votes
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              • 46 votes
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                • Update the Information Rights Management Retention to allow SharePoint 2013 Workflows

                  Information Rights Management Retention stages currently only allow the usage of SharePoint 2010 workflows.

                  Please also allow us to use SharePoint 2013 Workflows.

                  41 votes
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                  • Create a declare record workflow action for SharePoint 2013 Designer Workflows

                    Or create a http/rest service for the record center which can be called from the SharePoint 2013 workflows.

                    40 votes
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                    • End-User friendly tool for Workflow

                      If SharePoint 2016 includes improvements to workflow, since SPD 2013 is not going to be improved, can I request a new end-user friendly tool so that workflows can be created as easily as they could in SharePoint 2013 with SPD2013. The tool should be free and not a add-in to Visual Studio.

                      39 votes
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                      • Customize SharePoint Email Alert Templates

                        Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.

                        Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.

                        31 votes
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                        • Send email to distribution groups from workflows

                          We recently migrated to SharePoint online from SharePoint Server 2013. We heavily utilized using workflows to email to Distribution Groups when a new item was created.

                          To our surprise, you are unable to send email to AD distribution groups from a Workflow. I tested this with both 2010 and 2013 workflows.

                          Since distribution groups are an important part of Exchange as well as many companies, I suggest re-adding the ability to send to distribution groups without changing them all to security email-enabled groups.

                          10 votes
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                          • Speed up the processing time of the approval of the workflow in SharePoint.

                            I am concerned about that the processing time to complete the approval of the workflow is taking a while. In our operation, when the user frequently requires executing about 10 items, s/he is in trouble because the processing is slow. (even if the function performs 30 seconds per case)

                            Therefore I hope the feature will be improved to speed up the processing of the approval of the workflow.

                            10 votes
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                            • Unable to associate SharePoint 2013 Workflow with content Type

                              When we associate the workflow (SP2013 Platform) with Specific content type and close the designer, After re-opening we find that Workflow association is changed to all content type.

                              We no longer have ability to do this in 2013 workflow it works only with 2010 workflow platform. But 2010 Workflow platform don't have new function hence cant be used.

                              Really need Microsoft attention on this issue.

                              7 votes
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                              • The workflow in SharePoint Online

                                In SharePoint Online,even if it takes 60 days since the workflow is completed,the history list will not be deleted, but there is no
                                public information about it,I want some public information.

                                6 votes
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                                • Add the feature of the multilingual localization for an approval email when sending the approval email of the Workflow.

                                  I am aware of the behavior that the email is sent in Japanese when sending the approval email of Workflow due to the default language of the site. In our company, we have mixed users for English Speaker and Japanese Speaker, thus if the email has Japanese description, the English Speaker hardly gets to know the contents of email now. I hope the feature will be implemented to select the multilingual language to be applied when sending the approval email of the Workflow.

                                  6 votes
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                                  • Changing a file's path (e.g. a move to a subfolder) should trigger an OnChanged event.

                                    When a file's path changes, no events are triggered. To reproduce: add a file to a DocLib, create a subfolder, and create a workflow in the DocLib that triggers with an on-changed event. Move the file to the subfolder, and the WF will fail to fire. This prevents updating the file's metadata (or taking any other action) based on a move, and in my scenarios the UX would not scale well to create multiple libraries (so an on-created WF could be used) as this would result in a confusing proliferation of libraries.

                                    6 votes
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                                    • Enable Synchronization between Excel Surveys and SharePoint Lists

                                      Excel Surveys are simple, easy ways to collect information. However, they do not allow many options in terms of branching logic or individual workflows based on responses. It would be great to be able to use SharePoint List features to add these capabilities to Survey responses.

                                      5 votes
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                                      • Built-in Workflows and Workflow Designer

                                        Give us basic workflows and the ability to design new workflows without the need for a desktop designer or third-party tool. Workflows are really important so it is unclear why we still need to activate SharePoint 2010 workflows instead of getting out-of-box workflow capabilities. Microsoft Flow is a nice product but going to a wholly separate website that is not fully integrated with SharePoint is not a very good answer either.

                                        5 votes
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                                        • improve the way of indicating a listed user's column value in the CC of a notification e-mail about authorization.

                                          I am aware that there is some items to indicate the CC of the e-mail giving notice of the beginning and end of workflow. I wish to put another CC concerning a notification e-mail into the item along with an initiated workflow, and therefore I hope the standard feature to implemented that enables to specify the user's column value once added to a list.

                                          4 votes
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