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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Get a list of all users who liked a posted page on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の投稿したページの "いいね" を押した全ユーザーを集計し一覧で確認できる機能拡充
    Get a list of all users who liked a posted page on SharePoint Online


    ■Description(内容):
    現時点では、"いいね" を押したユーザーが、一定数を超えると「その他○○人」と表示されて、省略されてしまう。
    そのため、ページに対する明確な評価となる "いいね" の数及びユーザーの確認ができない。
    投稿内容の評価をするために "いいね" を押した全ユーザーを集計し一覧で確認できる機能拡充を希望します。

    At present, if the number of users who pressed “Like” goes over a certain value, “and x other users” is shown instead of a list.
    Therefore, you cannot check both the names and number of users who liked a page.
    In order to rate content of posts, please add a list of all users who liked a page.

    27 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  2. Change SharePoint Site Sub Domain

    requesting the ability to change
    https://domain1.sharepoint.com to
    https://domain2.sharepoint.com

    business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, re branding etc)

    Migrating an entire organisation (likely to include Exchange, Skype, SharePoint and OneDrive data!!) to a new Tenancy is absolutely not a viable option.

    155 votes

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    19 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  3. About page publishing periods

    *English follows Japanese

    ■Title(件名):
    ページの公開期間について
    About page publishing periods


    現時点では、ページの公開日を設定して公開することが可能だが、終了日を設定することはできない。
    ページの公開終了日を設定し、ページの公開期間を設定できるようにしてほしい

    At present, it is possible to set the publishing date of a page, but not a date for it to be unpublished.
    Please add a way to set a date for a page to stop being published to define a publishing period.

    8 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add a way to migrate the content of each users’ notification settings to another site

    *English follows Japanese

    ■Title(件名):
    各ユーザーが設定した通知内容を、別サイトへ移行する機能の拡充要望
    Add a way to migrate the content of each users’ notification settings to another site


    ■Description(内容):
    ドキュメント ライブラリや、カスタムリストに、各ユーザーが任意に通知を設定可能です。
    各ユーザーが設定した通知の設定内容を、管理者が一括で別サイトのドキュメント ライブラリやカスタムリストへ移行、またはコピーする機能について機能の拡充を要望します。

    Each user can configure notifications freely for document libraries and custom lists.
    Please add a way for admins to migrate or copy these settings all at once for each user to another site’s document library or custom list.

    8 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  5. SPO Access Control Policies - Remove dependency between Global & Site level policies for unmanaged devices

    Currently in SharePoint Online we can configure the Global access control policy in the SPO Admin Center for full access, limited (web-only) access, or to block access. This setting applies to all SPO sites in the tenant.

    There is also a site level conditional access policy parameter that can be set on each SPO site. For example:

    -ConditionalAccessPolicy AllowFullAccess
    -ConditionalAccessPolicy AllowLimitedAccess

    The catch here is sites currently must be as restrictive as the Global Policy. This creates a problem if you want all your sites to have the Global limited access by default (no downloading of files) except for a…

    25 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add a way to only change the name of a page in a SharePoint Online site

    *English follows Japanese

    ■Title(件名):
    SharePoint Online サイトのページ名前のみの変更機能の実装を要望します。
    Add a way to only change the name of a page in a SharePoint Online site


    ■Description(内容):
    SharePoint Online サイトのページ名前を変更すると、合わせてページの URL も変更される動作となります。
    URL のみを変更する、もしくはタイトルだけを変更できる機能の実装を要望いたします。

    Changing the names of pages on SharePoint Online sites causes the URLs for those pages to be changed too.
    Please make it possible to change either the URL or title of a page independently.

    11 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add a way to check how many subsites exist from the new SharePoint admin center

    *English follows Japanese

    ■Title(件名):
    新しい SharePoint 管理センターからサブサイトの数量を確認できる機能を要望します
    Add a way to check how many subsites exist from the new SharePoint admin center


    ■Description(内容):
    以前の SharePoint 管理センターでは各サイト コレクションごとにサブサイト数を確認できていたが、新しい SharePoint 管理センターではサブサイト数を確認する機能がなく、運用に支障がでることが想定されてるため、以前同様にサブサイト数を確認できるよう要望します。

    In the previous version of the SharePoint admin center, it was possible to check the number of subsites for each site collection, but there is no way to do this in the new SharePoint admin center. This causes issues for our operation, so please add the old functionality back in.

    10 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  8. Function to add groups to “News”

    *English follows Japanese

    ■Title(件名):
    "ニュース" にグループを追加できる機能
    Function to add groups to “News”


    ■Description(内容):
    "ニュース" を投稿する際、更新者の欄には UPN しか選択できずグループが選択できません。
    更新者の欄にグループを追加できるような機能の実装を要望します。

    When posting “News”, you cannot add a group as the updater, since you can only select UPNs in the entry field.
    Please make it possible to add groups in this field.

    6 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add a way to automatically set labels for all files uploaded to a specific site

    *English follows Japanese
    ■Title(件名):
    特定のサイトにアップロードしたファイルすべてに自動でラベルを設定する方法を希望します。
    Add a way to automatically set labels for all files uploaded to a specific site


    ■Description(内容):
    サイトに対して機密ラベルを設定すること自体は可能だが、アップロードしたファイルは自動でラベルを設定することはできず、手動で設定する必要がある。
    アップロードしたファイルに対して自動でラベルを設定するには 1 つ以上の条件を設定する必要がある。
    Microsoft 365 E3 のプランで、条件を指定せずに特定のサイトにアップロードしたファイルすべてにラベルを設定する方法を希望します。

    It is possible to set confidentiality labels for a site, but there is no way to have this be done automatically for all files uploaded, so it has to be done manually.
    To set labels for uploaded files automatically, you have to specify more than one condition.
    Please add a way to label all uploaded files on a specified site without specifying conditions on a Microsoft 365 E3 plan.

    9 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  10. Warn user of the consequences of setting retention on folder

    When end users chose to mark a folder for retention, it marks EVERY document within that folder with the same retention label. At large scale, it is only possible to fix this mess via Powershell.

    It would surely be better if the user was warned of this outcome in advance with an "Are you sure?" message. (Admins could have the right to turn off this message on a site-by-site basis or at a global level.)

    18 votes

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    3 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  11. Way for admins to create pages translated into each language

    *English follows Japanese
    ■Title(件名):
    管理者にて各言語に翻訳したページを作成する方法について
    Way for admins to create pages translated into each language


    ■Description(内容):
    現在、コミュニケーションサイトであれば、[サイトの設定] - [言語設定] 内の "ページとニュースを多言語に翻訳できるようにする" の設定にて、ユーザーを指定して翻訳をすることができる。
    コミュニケーションサイト以外では各言語のユーザーにて翻訳をする必要があり、管理者にて各言語のページに翻訳することができない。
    コミュニケーションサイト以外でも、管理者にてサイトを各言語に翻訳することができるよう、機能の追加を希望します。

    Currently, in communication sites “Site settings”, under “Language”, there is a setting called “Enable pages and news to be translated into multiple languages” which allows users to specify languages to translate sites into.
    There is a need for users to be able to translate pages other than communication sites, too, but admins cannot translate them into each language.
    Please make it possible for admins to translate sites other than communications sites as well.

    10 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  12. Function for regular users to download viewing history

    *English follows Japanese

    ■Title(件名):
    一般ユーザーで閲覧履歴をダウンロードする機能ついて
    Function for regular users to download viewing history


    ■Description(内容):
    現状ではページをマウス オーバーして確認する方法しかないのでユーザーがダウンロードして確認できる事により効率化が見込めます。
    ユーザーが作成したサイトやページに、どれくらいのユーザーがアクセスをしたのかを一般ユーザーでも確認ができるように、CSV 式などでダウンロードして把握できる機能の拡充を希望します。
    監査ログの機能は管理者ユーザーのみ利用が可能なため、一般ユーザーでもアクセス履歴などの情報が確認できるような機能の拡充を希望します。

    Currently this can only be viewed by mousing over a page, so users cannot download it, which is inefficient.
    Please add a way for users to download a list of how many users have accessed pages and sites they have made as a CSV file etc.
    Audit logs can only be used by admins, so please add a way that non-admin users can also get this information.

    14 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add a way to consistently search logs for site collections which include underbars

    *English follows Japanese

    ■Title(件名):
    一貫した動作でアンダーバーが含まれるサイト コレクションを監査ログで検索する方法を希望します
    Add a way to consistently search logs for site collections which include underbars


    ■Description(内容):
    2020 年 9 月始めごろにアンダーバーが含まれるサイト コレクションが検索できず、アンダーバーをスペースに置き換えることで検索が可能となりました。その後まもなく、アンダーバーを含んだ状態で検索が可能となり、逆にスペースでは検索ができなくなりました。
    その後、9 月 19 日 に監査ログを検索できない事象が発生し、検索が可能となった後は再度アンダーバーが含まれるサイト コレクションが検索できず、アンダーバーをスペースに置き換えると検索ができる動作となった。
    一貫した動作になるように改善を希望します。

    From around the start of September 2020, we have not been able to search for site collections with underbars in them but can do so by replacing the underbars with spaces. Soon after it became possible to search using underbars, but conversely it became impossible to search using spaces.
    After that, on the 19th September we found we could not search the logs, then after we became able…

    16 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  14. New Sharepoint Sites External Sharing set to "Only People in your organization" by Default.

    Do not want to disable the External Sharing at Organization Level. But i want the users when they create new SharePoint sites to have External Sharing set to "Only People in your organization" by default. Logged a ticket with Microsoft and they suggested that this cannot be possible as of now and a User Voice Feedback can help.

    Please let me know if there is a way to achieve this or if this is something in development.

    5 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make it possible for administrators to delete their own UserInfo using the “Remove-SPOUser” PowerShell command

    *English follows Japanese
    ■Title(件名):
    PowerShell コマンド "Remove-SPOUser" にて管理者自身も UserInfo を削除できる機能の実装を要望します。
    Make it possible for administrators to delete their own UserInfo using the “Remove-SPOUser” PowerShell command


    ■Description(内容):
    PowerShell コマンドレット "Remove-SPOUser" にて管理者自身も UserInfo を削除できる機能の実装を要望します。
    SharePoint Online サイトの UserInfo を管理者自身を GUI 上で削除することは可能だが、 "Remove-SPOUser" にてコマンドで削除することができません。サイトが大量にある場合、毎回 GUI 上から操作するのは時間と手間がかかるため、PowerShell コマンドで削除できるコマンドレットの実装を要望します。

    Please make it possible for administrators to delete their own UserInfo using the “Remove-SPOUser” PowerShell command.
    It is possible for admins to delete their own SharePoint Online site UserInfo via the GUI, but not using the “Remove-SPOUser” command. If there are a lot of sites, using the GUI every time takes a lot of work, so…

    9 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Method to check which user deleted a site

    *English follows Japanese

    ■Title(件名):
    サイトを削除したユーザーを確認する方法
    Method to check which user deleted a site


    ■Description(内容):
    サイトコレクションを削除したユーザーを特定したいが、"Delete Site" を指定してログを取得すると User が システムアカウント (SHAREPOINT\system) で出力されてしまい、ユーザーの特定が行えない。
    検証したところ、SharePoint 管理センターで削除した場合は システムアカウント (SHAREPOINT\system) で出力され、サイトコレクションの設定画面から削除した場合は削除したユーザーが取得できる。
    削除手順に関わらず、サイト コレクションを削除したユーザーを確認できるように機能の拡充を希望します。

    I want to identify the user who deleted a site collection, but getting logs specifically for “Delete Site” shows the user as the system account (SHAREPOINT\system), so you can’t identify the user.
    According to our tests, if it was deleted from the SharePoint admin center it will appear as the system account, and if it is deleted from the site collection screen then the user will show up.
    Please add a…

    5 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add alerts for storage use on sites used company-wide

    *English follows Japanese

    ■Title(件名):
    組織全体で使用するサイトの容量に対するアラート機能の追加について
    Add alerts for storage use on sites used company-wide


    ■Description(内容):
    組織全体の SharePoint Online の記憶域について、一定の容量を超過した場合にアラートを送信する機能の追加を希望します。現在サイト単位で設定を行うことが出来ますが、サイト全体の記憶域に対しては設定できません。Teams でサイトを作成するなど、組織全体の容量が影響する場合があるため管理者で把握できるようにしたいです。

    Please add a function to send alerts when a specific amount of the storage capacity of the organization’s SharePoint Online has been exceeded. Currently it is possible to do this for individual sites, but not based on the total storage available. Creation of sites on Teams etc. affects company-wide storage volumes, so please make it possible for admins to use alerts to better understand the situation.

    12 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  18. To change the default group site logo

    I would like to change the site logo of the newly created group. Specifically, I want to change its color, capital letter on the logo, and font. Please implement a feature to customize default the default group site logo.

    8 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  19. Enable "Page" library in SPMT

    We found the SPMT can't migrate "Page" library, the library is one of the SharePoint feature, should be migrated, but the tool was skipped it, many customs page layout not working. Please update the tool or have other solutions?

    3 votes

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    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  20. The site name of the site created by sharepoint lookbook is not reflected in the SharePoint admin center. sharepoint lookbook で作成したサイト

    When changing the site name of a site created with sharepoint lookbook, currently change the site name If you do not change the site name in the SharePoint admin center after changing the display language of the administrator account to English The site name of Active Site does not reflect the changes.
    We hope that the changes will be reflected even if the existing display language (Japanese) is used so that the changes can be made more smoothly.

    sharepoint lookbook で作成したサイトのサイト名を変更する際に、現状ではサイト名を変更する管理者アカウントの表示言語を英語に変更してから、SharePoint 管理センターにてサイト名の変更をしなければ、[アクティブなサイト] のサイト名は変更内容が反映されない。
    よりスムーズに変更できるように、既存の表示言語 (日本語) のままでも変更内容が反映されることを希望します。
     

    2 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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