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Sites and Collaboration

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  1. Separate version history for file types with co-authoring and efficient shredded storage

    In each library, there should be two kinds of versioning settings, each with its own settings for major and minor versions.

    One kind of versioning settings for DOCX, XLSX and PPTX (i.e. file types with co-authoring and efficient shredded storage). In those versioning settings, the number of major versions can be higher (since less storage is used for each version).

    Another kind of versioning settings for other file types (i.e. file types with less efficient shredded storage and no co-authoring). In those versioning settings, the number of major versions can be lower (since fewer version are probably needed and more…

    34 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Option to set video playback speed

    The document library supports plenty of video file types and the player supports play, pause, and skip using the timeline.

    Adding the option to adjust payback speed in the viewer would be extremely useful.

    Video is being shared more frequently so the option to consume it at a higher or slower rate to optimize for time or understanding would be valuable - it's currently supported in the Streams viewer.

    85 votes

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    11 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. New library setting: prevent deletion by offline clients

    To prevent mass deletion of synced files by users who clean up their disk or forgot a sync was active, it would be great to have a checkbox in the library settings "Prevent Deletion by Offline Clients". Which would require people to go to the online site to delete files. deleting from the local synced folder would only delete the local copies.

    Mass deletion happens frequently in our (large) tenant. Adding the ability to prevent deletion of synced files would save our support guys a lot of work! And save our project leaders some headaches!

    21 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Browse Site Pages library to create hyperlink

    When adding a link to the Hero web part or the Quick links web part you cannot browse through the Site Pages library when selecting Sites. You might get lucky and find the page you want to link to in Recent but if not you are going to have to paste the link in the From a link area. I can browse other libraries to link to a document but I can't browse the Site Pages library to link to a page... WHY??

    Microsoft why are you making it so difficult for users to add links to pages??

    Please list…

    12 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Put field choices in alphabetical order

    The latest update to Sharepoint took away the ability to manually alphabetize the menu options in a "choice" field list. Now the new choices just get added to the bottom, which will make it much harder to search for the appropriate choice.

    73 votes

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    21 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  6. Document templates can't be used from the 'new' button if a person isn't a member or visitor of a site

    Document templates can't be used from the 'new' button if a person isn't a member or visitor of a site even if a folder in the site is shared with edit rights to them.
    You also can't change the rights on the hidden 'forms' folder where the templates get saved after uploading them via the 'new' button so you cannot resolve this, the user can however still see the 'template' in the new button, but clicking on it just takes you to an about:blank page.

    You should be able to share a folder and allow someone to use the templates…

    17 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Calculate Expiration Date of File based on Retention Label

    Allow a column to be created in a Sharepoint Library that will show the expiration date of a file based on the Retention Label that has been assigned to that file.
    - If my file has a retention of "3 years from creation", and it was "created" on May 27, 2021, then allow the creation of a column to show the expiration date of May 27, 2024.
    - If my file has a retention of "3 years from modified date", and it was "modified" on August 27, 2021, then allow the creation of a column to show the expiration date…

    11 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Exclude permission on Sharepoint

    For example we have gave permission to a group with (for example) 100 users on a Sharepoint Site and we wanted to break permission on some folders and just exclude (for example) 5 users from the group rather than creating another group without the 5 users or adding the 95 users.

    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Create a manual detailing how to migrate a document library from the classic to the modern UI

    *English follows Japanese
    ■Title(件名):
    ドキュメント ライブラリにおけるクラシック UI から モダン UI への移行に伴い、利用方法のマニュアルを用意してほしい
    Create a manual detailing how to migrate a document library from the classic to the modern UI


    ■Description(内容):
    ドキュメント ライブラリにおけるクラシック UI から モダン UI への移行を検討しているが、機能更新を理由に利用方法のマニュアルが用意されていない。
    モダン UI のドキュメント ライブラリは クラシック UI のドキュメント ライブラリと比較し、表示が使い勝手が大きく異なるため、利用ユーザーにとって負担が非常に大きい。
    利用ユーザーの負担を軽減させる観点から、機能の対照表やマニュアルに準ずる資料を用意してほしい。

    We are considering migrating a document library from the classic to the modern UI but there is no manual detailing how to for update reasons.
    Compared to classic UI document libraries, modern UI document libraries have a lot of differences, so there is a large demand placed on the user.
    In order to reduce this…

    29 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. a tool to automatically find duplicate files

    It would be helpful if there is a feature on SharePoint online that would show duplicate files automatically and have the option to check the files and remove the duplicate ones.

    8 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  11. Create a File Request

    Need an option to send a file request to external partner. I'd like to build that into a Power Automate Flow.

    Same type of functionality as in OneDrive.

    https://support.office.com/en-us/article/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af

    220 votes

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    40 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Retain existing readonly field values in SharePoint on a listitem during the copy process

    Currently SharePoint does not retain existing read-only field values on a document list item when it is replaced during the copy process (through standard context menu copy or download/upload scenario) by a document with a similar name.
    Please fix this, so read-only values are preserved and not overwritten.
    And also please preserve the internal version history of a list item during the copy process (through standard context menu copy), since currently a replace copy action effectively means that the target list item is deleted and then a new item add occurs so all the internal version history is deleted in…

    19 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  13. map network drive

    Drive mapping - again!
    Users are too wedded to mapped drives and will not work with SharePoint libraries through the browser. Many third-party applications just expect drive letters and don't work with web locations.
    With IE support being dropped, we also lose the ability to authenticate to SharePoint and establish the WebDAV connection.
    We see people mapping network drives anyway, then their session expires after a couple of weeks and we get support tickets to help them fix their drives AGAIN. Taking this away will cause carnage.
    I know Microsoft don't want people to work this way, but you must…

    21 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Prevent Mass Deletion

    Mass deletion of synced libraries should not be as straight forward as it is today. At the moment, if a user with contributor permissions deleted a large number of files, they will only get an email afterwards informing them that the files are available in the recycle bin to be restored.

    Say the document library had 30K files which are now in the recycle bin, restoring those would take a lot of time.

    An alerting and approval system should be in place. For example, if a user started deleting files from a synced document library, at the 100th file, an…

    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make Document Library menu options configurable and more user friendly

    1. Prompt for check-in/check-out and metadata properties, whenever new/existing docs are uploaded on document library as of SP2010, so that user don’t have to manually go to menu options for check-in/check-out and metadata properties.

    2. Make list/library menu items configurable, so that one can configure the most commonly used option to display on top without clicking on three dots.

    5 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. Sandboxed iframe display of .msg files opened in SharePoint issues

    When an Outlook email (.msg) file is saved to the Document Libraries and you open it to view within SharePoint, it is displayed within iframes. These iframes are sandboxed, meaning that many of the links within the email do not work as certain functionality is removed and so when clicked on script errors continue and nothing loads. Even if the links are set to open in a new window, the tab opens and remains white for anything internal to the SharePoint site, but work if they are external links.

    If you take the original HTML file that was built for…

    5 votes

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    1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Drag and drop *TO* Outlook email message as attachments

    There are many posts here about dragging from Outlook to SharePoint. However, if you need to attach multiple files to send via email to external recipients (links are not an option, though dragging and dropping as links would also be useful in other scenarios), this can be really cumbersome with a large doc library, partly because you cannot select and then act on multiple items, except to download them as a .zip file, which are invariably blocked or stripped by AV software. It's a multistep process today at best.

    Allowing drag-and-drop straight to an Outlook message would be a huge…

    24 votes

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    3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Allow External Users to Upload Files via MS Forms

    After trying to talk to the MS Forms Team since the start of COVID-19, many users have been requesting the ability to allow external users to upload files within an MS Forms context. From my understanding that this is a technical issue with how access works within OneDrive/SharePoint that limits the ability to allow external users to upload files. This request has been in the works since April of 2017. An update in December of 2019 released the ability for internal users only. There has been no update since phase one of the feature.

    I would like to ask the…

    20 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  19. Improve SharePoint document search to have File Type options like One Drive

    Improve SharePoint document search filter to have File Type options like One Drive. There are many more options to filter on when searching documents in One Drive.

    2 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  20. Improve PDF Online Viewing

    Deliver a Consistent and Modern PDF file viewing on SharePoint Online

    Currently if a user clicks on a PDF the file is displayed in the SharePoint PDF viewer. This viewer has many major short-comings including:

    1) Does not give access to PDF Bookmarks (outline)
    2) Previous and Next page function is buried at the bottom of the image and only appears if you hover there.
    3) There is no page Tile View - common to most PDF viewers.

    If you "Open In Browser" In Microsoft Edge:

    You can now bring up the list of bookmarks in the PDF (outline) but:

    9 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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