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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Allow OneDrive Shortcuts without Files On Demand

    Give users the ability to choose between files on demand or online only access when adding shortcuts to libraries/folders in SharePoint online. The OneDrive app currently supports this and you can see all of your shortcuts in an online only manner without having to cache/sync anything.

    20 votes

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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Internet Explorer 11 Warning

    Show a banner or pop up message for users who are still using Internet Explorer 11 (IE11 or older versions) that it will not be supported after August 16, 2021 as per the Microsoft announcement:

    https://techcommunity.microsoft.com/t5/microsoft-365-blog/microsoft-365-apps-say-farewell-to-internet-explorer-11-and/ba-p/1591666

    14 votes

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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  3. Calculate Expiration Date of File based on Retention Label

    Allow a column to be created in a Sharepoint Library that will show the expiration date of a file based on the Retention Label that has been assigned to that file.
    - If my file has a retention of "3 years from creation", and it was "created" on May 27, 2021, then allow the creation of a column to show the expiration date of May 27, 2024.
    - If my file has a retention of "3 years from modified date", and it was "modified" on August 27, 2021, then allow the creation of a column to show the expiration date…

    11 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Prevent users from creating communication sites thru UI and scripts

    The current settings that exist to prevent creation of sites do not apply to communication sites. While its possible to hide the "create site" option from the menu if users access directly to the creation URL they will be able to create these thru the UI and also thru powershell or scripts.

    This is a governance issue that should be resolved.

    29 votes

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    0 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  5. JSON column formatting and hidden fields

    Right now, in order to add the reference to the column in JSON (column/view) formatting, you have to show that column in the list view.

    Instead, it would be useful to refer to hidden field to format a column.

    18 votes

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    0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow using SharePoint groups to target audiences in quick links web part

    Very happy to see the long awaited audience targeting feature for quick links web part is rolling out.

    But, currently we can only use the M365 or AD groups to target audiences. Many of our customers (and other people on different forums) wants to use SharePoint groups to target audiences instead of using M365 or AD groups.

    @Microsoft, please allow using SharePoint groups to target audiences in quick links web part.

    19 votes

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    2 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  7. Let users click browser's back button once after reading a News link item

    When posting a News link item aka 'Repost page' pointing to a news post on a different SharePoint site in the same tenant, the user cannot click back after reading the target news. We end up hitting the repost page item and get looped back to the target post. The browser's back button is a pretty basic element of website navigation, and should work on first click.

    8 votes

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    0 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add Home button on SharePoint App Bar

    There is currently no "home" button on the new app bar (global navigation) so the user can't easily navigate back to the Home site. When using Hub navigation to control the global navigation, if you add a link to "Home", then when you are viewing the Home site, the word "Home" appears twice in the Hub navigation because there is one in the Hub navigation by default. You either need to display Home in the global navigation by default, or make it easy for the admin to add one without duplication.

    10 votes

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    0 comments  ·  App bar & navigation  ·  Flag idea as inappropriate…  ·  Admin →
  9. News post notifications to author, not creator

    In our organisation, we often create news posts for others that do not have the rights to do so. We then set them as the Author of the news post.

    However, when others subsequently comment or "like" the news post, the email notification is sent to the creator and not the author.

    We would like to ability to change the notification behavior such that authors can be set up to receive the comment notifications.

    260 votes

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    16 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  10. Password Encrypted SharePoint Files

    When opening password encrypted files in SharePoint and making changes, once you click save in Word or Excel SharePoint then strips away the metadata and changes the location where the file was when you opened it.

    This then give you and error in Excel that the document no longer exist.

    Can this be fixed in SharePoint that it does not strip away metadata once you click save.

    124 votes

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    3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. Embedding Microsoft 365 Office Documents in iframe of web-pages

    I am trying to embed documents from MS SharePoint library to an iframe in a website and it is working for office 365 documents for documents less than 10 MB, but the files more than 10 MB is not visible in iframe.
    Is there any way to display more than 10 MB files in iframe or any other element which will not display the file url?

    8 votes

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    0 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  12. About behavior of the SharePoint app bar

    *English follows Japanese

    ■Title(件名):
    SharePoint アプリ バーの動作について
    About behavior of the SharePoint app bar


    ■Description(内容):
    SharePoint に新たに追加されたアプリ バーについて、公開情報では 2021年10月まではPowerShellコマンドレットで無効化できる旨記載があります。
    その後についても無効化有効化をテナント側で選択できるようコマンドレットの継続もしくは新たな無効化についての機能を要望します。
    <公開情報>
    https://docs.microsoft.com/ja-jp/SharePoint/sharepoint-app-bar#temporarily-disable-the-sharepoint-app-bar

    The newly added SharePoint app bar can be disabled using a PowerShell cmdlet until October 2021 according to published information.
    Please allow it to be enabled/disabled on the tenant side using this cmdlet or some other means, after this date.
    Publicly available information
    https://docs.microsoft.com/en-us/SharePoint/sharepoint-app-bar#temporarily-disable-the-sharepoint-app-bar

    13 votes

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    3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow Custom Modern Page Template to be Added as Default Template to Content Type

    Please allow the ability to be able to add a Modern Page Template (like created in Site Pages) as the default document template attached to a Custom Content Type on a Page Library.

    The requirement is that the page must use this template and this page must have mandatory columns completed. This is not possible at this stage as advised by your support team.

    13 votes

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    0 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow watching a video at a different speed

    Just as Youtube and Microsoft Streams allow you to change the playback speed of a video, it would be useful if Sharepoint/OneDrive videos also allowed you to do that. I frequently watch meeting recordings at 2x speed and it would be difficult to catch up on missed meetings without this feature.

    29 votes

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    2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  15. Create a manual detailing how to migrate a document library from the classic to the modern UI

    *English follows Japanese
    ■Title(件名):
    ドキュメント ライブラリにおけるクラシック UI から モダン UI への移行に伴い、利用方法のマニュアルを用意してほしい
    Create a manual detailing how to migrate a document library from the classic to the modern UI


    ■Description(内容):
    ドキュメント ライブラリにおけるクラシック UI から モダン UI への移行を検討しているが、機能更新を理由に利用方法のマニュアルが用意されていない。
    モダン UI のドキュメント ライブラリは クラシック UI のドキュメント ライブラリと比較し、表示が使い勝手が大きく異なるため、利用ユーザーにとって負担が非常に大きい。
    利用ユーザーの負担を軽減させる観点から、機能の対照表やマニュアルに準ずる資料を用意してほしい。

    We are considering migrating a document library from the classic to the modern UI but there is no manual detailing how to for update reasons.
    Compared to classic UI document libraries, modern UI document libraries have a lot of differences, so there is a large demand placed on the user.
    In order to reduce this…

    29 votes

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    0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. connect a sharepoint root site to an office 365 group

    To be able to join a root site to an o365 group would allow to have MS Teams use that pre-existing sharepoint site, and have a top level company wide team

    7 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  17. a tool to automatically find duplicate files

    It would be helpful if there is a feature on SharePoint online that would show duplicate files automatically and have the option to check the files and remove the duplicate ones.

    8 votes

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    2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. @mention in List comments

    As we adopt Lists, we realize that we have several meetings looking at items in existing lists. We like the ability to comment on items and that has alleviated some meeting time, but it's tough to get people to check for updated comments or responses.

    Please make it possible to @mention another user in a list item's comments and let that notification come in via Teams by default (maybe offer a setting so people can ask for email notifications).

    14 votes

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    6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  19. Using the 'Send an Email' Funcitionality on a news update from Sharepoint, allow the entire article to be in the body of email.

    When you are emailing an article from a Sharepoint, it sends a link to whomever is recieving the article. What I would like to see is a functionality where the article itself is sent in an email as opposed to just a link.

    15 votes

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    0 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  20. Get a list of all users who liked a posted page on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の投稿したページの "いいね" を押した全ユーザーを集計し一覧で確認できる機能拡充
    Get a list of all users who liked a posted page on SharePoint Online


    ■Description(内容):
    現時点では、"いいね" を押したユーザーが、一定数を超えると「その他○○人」と表示されて、省略されてしまう。
    そのため、ページに対する明確な評価となる "いいね" の数及びユーザーの確認ができない。
    投稿内容の評価をするために "いいね" を押した全ユーザーを集計し一覧で確認できる機能拡充を希望します。

    At present, if the number of users who pressed “Like” goes over a certain value, “and x other users” is shown instead of a list.
    Therefore, you cannot check both the names and number of users who liked a page.
    In order to rate content of posts, please add a list of all users who liked a page.

    27 votes

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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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