SharePoint
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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Freeze Column Headers

    Would love to see the ability to freeze column headers at the top of the page when a user scrolls through a long list.

    1,336 votes
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    172 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

    As of March 2019, this feature should be available to 50% of users in Targeted Release. The rollout to all users is continuing, but there are several features included together in this one and we’ve paused the rollout a few times to accomodate changes based on feedback to the other features. New ETA for reaching all users is April 2019.

    Note this feature will only apply to modern doclib and list UX in SharePoint Online

  2. Column totals missing in modern list views

    Column totals missing in modern list views.

    This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

    550 votes
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    38 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

    As of March 2019 this feature is available to all users of the list/library webparts on modern publishing pages, and to 50% of First Release users in the full page lists/library app. We are continuing to roll this out to all users, but it’s part of a collection of other features, and we have paused rollout a few times to address requests and changes in those other features.

    Note this feature is available only in SharePoint Online

  3. Modern experience for Task lists

    Half our lists are not normal lists but task lists. Often both normal lists and task lists are combined in themed processes with lookups.

    It would be really great if the task lists can also switch to the modern experience. It is getting really annoying now to have a mixture of classic and modern experience within the same site/for a single process. Specially for the end user there is need in consistency. Also to introduce the modern experience properly it is much better when a total site can be changed at once and not only a few apps.

    490 votes
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    49 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  4. Prioritize large list management in SharePoint Online

    Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

    This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

    348 votes
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    20 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone, I’m happy to announce that the ability to add indexes to lists of any size is available to SharePoint Online customers as of March 2018. You can now go to “Indexed columns” in List or Library Settings page, and add indexes even if your list has more than 5,000 items. For up to 20,000 items, the indexing should be near instantaneous. For lists with more than 20,000 items, indexing will use a background process and may take some time, usually minutes, but possibly longer if there are a lot of items and if SharePoint is busy serving other requests. Similarly, you are also able to remove indexes that you no longer need.

    We are continuing to work on making larger lists work better, so we will keep this item open. Please don’t hesitate to send feedback if you are running into issues while managing your large lists, and…

  5. Enable the ability to paste images directly into multi-line text boxs instead of just URLs

    Currently you need to paste a URL in a MLTB but if someone is looking to clip and paste a image from their PC, this become a pain. Can we please just paste directly into the MLTB?

    256 votes
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    40 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow lookup columns brought up from different list into calculated columns

    Dear Microsoft, this limitation causes a huge impact in our organization - we have been trying to migrate from MS Access into Share Point due to the collaboration it brings, but the limitation of not being able to use "lookup columns" from other lists into "calculated columns" is pretty bad. It affects negatively our ability to compare and do calculation with values from different fields. The whole purpose of MS Access is to run these queries, but since MS shifted to Share Point we thought that was possible as it not. Please do what it takes to make this happen! …

    221 votes
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    12 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  7. Remove the 255 character restriction on Hyperlink fields

    There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

    207 votes
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    12 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  8. Please add back in the list filter options such as "contains", "starts with" that were in classic sharepoint..

    Please add back in the list filter options such as "contains", "starts with" that were optons in classic sharepoint..

    184 votes
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    31 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  9. Two-Way-Sync between SharePoint and Excel

    It should be feasible to sync updates from Excel to SharePoint Online list. We can import the Excel sheet to a SharePoint Online list or export a SharePoint list to Excel file. However, the sync between them is one-way.

    Changes made in the SharePoint list can be written to Excel, but any changes that we make in Excel won't written to SharePoint list automatically.

    128 votes
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    6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  10. missing search box in modern lists

    On the classic sharepoint there is a search box that is very helpful. Please add that to the new look.

    127 votes
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    6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  11. Fix/Allow calendar overlays across site collections in SharePoint Online

    After migrating from SharePoint 2013 to SharePoint Online, it appears that Calendar overlays across site collections is no longer available. Please make it available again.

    (https://support.microsoft.com/en-us/help/3052455/unable-to-find-specified-web-in-the-given-url-error-when-you-try-to-us)

    120 votes
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    27 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  12. hide/disable the Recent Activity in the details pane

    Implement a configurable switch to hide/disable the Recent Activity in the details pane. Should be configurable at the user, library or tenant level.

    Users find it annoying when the details pane keeps refreshing as other users update a list item or document; it makes the details pane constantly refresh and appears to "flicker" causing a poor user experience.

    115 votes
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    15 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  13. Modern list experience: Fix filtering for Managed Metadata columns

    the Sharepoint modern list experience is great, but incorrect filtering implementation for Managed Metadata columns prevents us from moving on to this new look.
    Symptom: when creating a list Filter based on a "Managed Metadata" column, the behavior is as follows:
    if the term set on which the Managed Metadata column is based on, contains more than 20 items, the user will have the ability to filter only on the first 20 items via checkboxes. All items in the term set beyond the 20th will be unavailable for filtering. This is because there is no ability to provide a filtering…

    114 votes
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    17 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  14. Automate populate Person field with [Me] value

    It would be helpful to be able to automatically populate a List Person field with the name of the user adding an item to a list. Option would need to allow for easily overriding the automatic entry.

    106 votes
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    9 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  15. Support Field level Permissions

    SharePoint should support Field-Level permissions. It is very common to need the ability to show/hide field values depending on current user permissions

    106 votes
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    10 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow lookup columns in calculated columns

    I need to use a lookup column in a formula of a calculated field.

    95 votes
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    4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow survey list owners and administrators to view the incomplete survey user names

    Allow survey list owners and administrators to view the incomplete survey user names. When the survey went live, the count showing at overview.aspx under "Number of Responses:" doesn't match the actual number or responses shown in "all responses".

    Is possible to give any view or option to owners of the list to check the incomplete survey user names.

    It will helpful for all. Thanks

    78 votes
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    5 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  18. 72 votes
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    5 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  19. Lookup on lists over 5,000

    Lookup Columns that go to a list that contains more than 5000 items does not work even if that list is indexed. Indexing allows users to see items in the list in a normal view, but when trying to do a lookup to that list from another site or library, there is no filtering applied. It would be nice if some filtering could be applied to the lookup feature to help narrow the results shown in the lookup.

    72 votes
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    7 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  20. Row Height in Modern List

    Modern list views do not render multi-line text fields correctly horizontally in that a lot of the text near the bottom of the field either can only be half seen or gets cut off completely. Please give users the ability to change the height of the rows just like we can with the width of the columns. What's the point of a multi-line text field if I can't read all of it?

    70 votes
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    5 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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