Sites and Collaboration
Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.
How to submit a new idea
- Check if it's already been suggested. If it has, vote for it.
- If it's new, submit it in 50 words or less.
- Gather support!
- If your idea receives over 100 votes in 90 days, we will respond.
If not, we will close it.
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Map a network drive or location to a SharePoint library without having to keep logging in
Map a network drive or location to a SharePoint Online library, so the folder can be accessible as a permanent location in File Explorer, without having to keep going back to the web site to re-enter your login credentials.
3 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The way to use File Explorer on SharePoint document libraries is with “Open in Explorer” from Internet Explorer
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Need Yammer Integration for Existing Office 365 Groups
Need yammer integration so that new Yammer Groups can connect to existing Office 365 Groups. Thank you.
2 votesThanks for your feedback! Although we appreciate your time and effort to give us this feedback, it’s not something we’re planning to do right now.
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Allow workflow actions to be included in App Store Apps
We make a popular product for converting, merging, watermarking and securing files in SharePoint Online. The most popular use for this software is to include our workflow actions in custom SharePoint Designer workflows.
Currently it is not possible to deploy custom workflow actions via SharePoint Apps. As a result our customers have to manually deploy a sandboxed solution that contains our workflow actions. A pretty horrible experience.
Please consider adding support for (declarative) workflow actions to the App model, preferably in a way that doesn't require elevated privileges and may be distributed via the App store.
2 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The workflow engine used by SharePoint is not connected with the add-ins model. With the “provider hosted” app model we are seeing customers, ISVs and SIs getting advantages of more complex workflow engines that are able to connect to different Office 365 workloads instead of SharePoint only.
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Allow for restoration of individual files/folders in SharePoint Online and hold more than 14 days backup.
Allow individual files/folders to be restored from backup in SharePoint Online instead of it only being an entire site collection backed up (which, if done, you lose any changes to the site since the backup date). Also, keep more than 14 days of backup for SharePoint online sites.
2 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The recycle bin is designed to temporaily keep the deleted files/folders and give you an opportunity to recover the files/folders. And there are two stages of recycle bin, so when a user purges the file in the user’s recycle bin, the file or folder is still available for site admin to restore.
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Add support for SMS in Sharepoint Online
SMS cannot be configured for Sharepoint list alerts in Sharepoint Online. The option is there but can't be selected. This is confusing and frustrating for users.
2 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Unfortunately SharePoint Online doesn’t support SMS, and we are not planning to undertake such support in the near future. We are, however, working on bringing push notifications on mobile devices. We don’t have any timelines to disclose on this yet.
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2 votesdeclined ·
AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Open in Explorer will continue to work in Internet Explorer
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Hide Search Box in Modern Homepage
The new search funcion in modern page doesn't support filter by custom refiner, we engage user to use the classic search at this moment. Is there a way to disable the new search function in the sites?
1 votedeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Thanks for your feedback! It’s not possible to disable the new search experience on modern sites. We are thinking about supporting custom refiners.
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1 votedeclined ·
AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Open in Explorer will continue to work in Internet Explorer
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Remove the 1TB per site collection limit
It is sometimes a requirement to keep everything within one site collection however the 1TB limit means you have to do extra work to split data up, also at the expense of the user experience.
1 votedeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
We are not currently planning changing this limit for SharePoint team sites in the near future. We will plan to continually revisit this maximum size in the future.
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Ability to edit the site deletion policy email template.
Currently the email notification that is sent to site owners doesn't provide a link to the Site Policy and Lifecycle page (just a link to the site). The email notification also isn't branded, so it doesn't look like it comes from us.
0 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Agreed this is a concern. We don’t have a specific project to tackle this at this time. We are investigating how we can make our email templates friendlier and to possibly include tenant branding. Unfortunately we don’t have a timeline to share at the moment.
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Increase timeout of workflow manager HTTP Get requests
We have a large number of customers who are using our custom workflow actions in SharePoint Online to automate document conversions. This works quite well, but we have recently identified a problem where HTTP requests in declarative workflow actions are set to a very short time out.
When running on-premise this setting can be tweaked via PowerShell by modifying 'WorkflowServiceMaxHttpResponseTime' (See https://msdn.microsoft.com/en-us/library/jj680843(v=azure.10).aspx). However there appears to be no way to control this in SharePoint Online.
Now, the default 1 minute time-out may seem long, but quite a few operations take longer than a minute, e.g. merging multiple files together,…
0 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
This is by design. Long running operations such as doc assembly or OCR should be done using an async pattern using WaitForCustomEvent/PublishCustomEvent
See these links for reference:
https://msdn.microsoft.com/en-us/library/office/microsoft.sharepoint.workflowservices.workflowinstanceservice.publishcustomevent.aspxhttps://code.msdn.microsoft.com/officeapps/SharePoint-2013-Route-25a25d87
http://www.andrewconnell.com/blog/publishing-custom-events-to-sharepoint-2013-workflows
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Convert to PDF
Add time level action to save text document to PDF. It should also be available as a workflow action. I know the document conversion service can achieve this feature be it requires a lot of work and custom solution for it to work properly. Also it not something that can be done on o365.
0 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
This scenario definitely has merit, but we are not planning to invest in this at this time due to other priorities. We hope that customers will be able to complete these scenarios using third parties, or Azure Logic Apps when a connector for a PDF converter becomes available there.
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Create "Edit Online Only" SharePoint permission, or allow for custom permission to achieve this effect
For various reasons, my organization really needs an "Edit Online Only" permission for document collaboration on SP.
Most obviously is the security benefit -- allowing a document to be freely edited, but never downloaded, is the preferred solution when only minimal edits are necessary. Don't overlook this benefit, every single business leader will see value in protecting their IP this way.
There's also a big collaboration need. Imagine blasting 10+ colleagues for their changes in a document. They might all individually download the document, make changes, and send them back, leaving you to piece through their changes to apply them…
0 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
There are existing solutions to address the needs. For the security, Data Loss Prevention can prevents the enterprise’s data and IP. In terms of the co-authing, Office client has already supported it.
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Allow anonymous access to SharePoint Online Site(s)
With the upcoming removal of the Public-Facing sites in SharePoint Online (http://support2.microsoft.com/kb/3027254), many existing and planned solutions and migrations will no longer be possible.
While the limited functionality of the current Public-Facing solution will not be sorely missed, the ability to allow anonymous access to some SharePoint content certainly will.
For example, we have quite a few government agencies as clients that need to provide anonymous access to documents that are a matter of Public Record. These documents originate in SharePoint Team Sites and eventually make it to the public-facing site once they are officially a Record. This…
0 votesdeclined ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Please refer to the article for guidance on sharing sites and documents with people external to your org: https://support.office.com/en-in/article/Share-sites-or-documents-with-people-outside-your-organization-80e49744-e30f-44db-8d51-16661b1d4232?CorrelationId=0fdf75df-ef90-4d86-96b0-9e4d8302fc4a&ui=en-US&rs=en-IN&ad=IN#_Toc371328496
I’m closing out this feedback item and giving all supporters their votes back.
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