Sites and Collaboration
Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.
How to submit a new idea
- Check if it's already been suggested. If it has, vote for it.
- If it's new, submit it in 50 words or less.
- Gather support!
- If your idea receives over 100 votes in 90 days, we will respond.
If not, we will close it.
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External Folder Sharing with without sign-in
Number 1 limitation is the fact that we cannot share folders without requiring users to sign-in. Adoption of this product will be limited without this feature.
159 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
You can now get shareable links to folders that don’t require recipients to sign-in. If your tenant already allows you do this for files, then it works for folders, too.
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Enable folder Download option
I contacted support and currently only way to download folder is using IE and open the folder inside Explorer.
Support for other browsers would be great. Alternative is to compress content of folder to ZIP and download that file, like it's available in Microsoft Account version of OneDrive.
152 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Bulk download in SharePoint document libraries and OneDrive for Business is now live! Give it a try.
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Communication Site: Themes and and branding options missing
The current communication site template cannot be used for corporate wide communication because there are some important things missing.
The overall design is only able to speak and represent only the Microsofot CI/CD. The missing branding and theming options makes it hard to be used in corporates because there is currently no way to apply corporate communication and design guidelines to the page. For user it makes it hard to identify the page as an official communication channel by the company and not by Microsoft.In addition not even well known and supported customisations through Themes is possible at the…
130 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
A number of theming updates have been rolled out this year – and the branding updates we shared at Ignite 2018 will be rolling out to Targeted Release later this month. We’re going to resolve this suggestion and ask that you create new suggestion(s) for specific branding settings/asks. Thank you!
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RSS Feed in modern pages
Please allow the embedding of RSS feeds within Modern Pages (using the embed webpart)
125 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
If the RSS feed generates an iFrame, you should be able to use the embed we part. Also on team sites, you can use the RSS connector – search for RSS in the web part toolbox in pages on your team site.
If this doesn’t meet your scenario needs, can you open a new item with my specifics of the gaps?
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Introduce markdown syntax for authoring content
As a systems engineer/developer, I love the office 365/sharepoint platform. The one thing that's stops me from using it for everything is the lack of a productive way to generate content.
Editing content in the UI is horrendously slow and painful, I just want to be able to author content quickly with markdown syntax, and publish my content/documentation quickly and easily.
What's microsofts standpoint on this? Am i the first to request this? (i highly doubt i'm the only one who wants this...)
Cheers,
Morgan
121 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
We’ve recently rolled out a markdown web part for modern pages that enables users more familiar with creating content in this syntax, to create pages using this method. Go forth and make beautiful pages :)
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Enable scheduling of posts for the News Section
In Sharepoint Communication Sites -
Allow the option to schedule posts for the News Section.
Allow the option to change the published date for posts in the News Section (e.g. if you need to back-date something).
Allow the option to change the publishing user on News posts (e.g if you're publishing something on behalf of a team member, but want their name displayed, not yours)
117 votesThis is currently rolling out to customers
https://www.microsoft.com/en-us/microsoft-365/roadmap?featureid=62892
News and modern pages both support listing an alternate author in the author by-line field already today.
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Remove restriction for 50 hub sites (or increase it to 500 sites)
Please remove the restriction for 50 hub sites per tenant (or at least increase it to 500 sites) as there could be many scenarios where one would need more than 50 hub sites particularly the large / multinational enterprise/organisations. For example, Project Management Office (PMO) used to create subsites for a large projects to manage different streams within a single project and would now create Office 365 Groups and I can see PMO could easily use 10 - 20 hub sites.
113 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The hub sites limit has been increased to 2,000.
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Change page or news page authors
please add the possibility to modify the page author so e.g. the comms dept is able to add news posts from the Executives. The People Web Part is not sufficient for our business request and a general editors account is not allowed.
112 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
In the new title area, you’re able to list any author as the page/news author.
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109 votesboom! it's done ·
AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Yes, apologies for late update on this one. We have implemented support for this in the modern library UX.
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Column formatting in List Web Part
Support column formatting in list web part view.
(Column formatting reference doc here: https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/column-formatting?hubRefSrc=email&utmsource=lfemail&utmmedium=email#lf-content=219744560:765307984)
95 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
We showed at Ignite 2018 the modern doclib and list webpart having full fidelity views, matching the same thing you’d see in the full doclib or list page. That should now be available in SharePoint Online.
If you are seeing specific customizations that aren’t working, please open a support ticket so we can track it down.
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Navigation
We have top bar navigation to our sites. We need to keep this (not having Togo through "Sites")
92 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
Just a brief update – this is a multi-phase fix. We have amended support in modern site header/pages for structured navigation, but if you are using managed navigation (via enabling publishing feature) support for this is still in the works. We are actively working on supporting this data provider and plan to have a fix soon.
We’re going to resolve this idea – to track the remaining publishing work see/subscribe to: https://sharepoint.uservoice.com/admin/forums/329214-sites-and-collaboration/suggestions/14749329-managed-navigation-for-new-document-library-experi
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For SharePoint Libraries-Customize forms using PowerApps
I want to be able use PowerApps to customize forms for SharePoint libraries. Currently only lists seem to be supported.
91 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
This is now available in document library forms, under the edit command (see screen shot for entry point).
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move documents between folders
Make it easier to move documents between folders. It is now possible to use drag & drop to move to sub folders but there are no easy way to move documents up in the structure.
87 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The modern library experience supports that. Right click→Move to, or drag items from the list into the breadcrumb navigation above the list view to quickly move them to a parent folder.
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Show breadcrumb down to folder level in a library
The breadcrumb becomes fairly useless after you have arrived at Document Library level. Folders are still a very important way for users to organize documents. Once you start going into folders, there is no telling from the navigation controls where you are.
This could easily be fixed with an improved breadcrumb which shows the path down to the folder level.Ideally this should even be an option that you can control from navigation settings, which currently allow zero control over the breadcrumb control.
This is something you should be able to manipulate through configuration without the need for custom code.78 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
The modern document library experience has a much better breadcrumb UX for viewing the path down to the room.
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Enable Reordering Modern News Articles/Pages in News Web part
We would love the ability to reorder the articles/pages in the modern News web parts or have the ability to surface featured articles to the top.
72 votesWe shipped this capability in March of this year; sorry for the late update to this great suggestion.
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Open in Explorer
Please continue to add the "Open with Explorer" option in the new documents library view
72 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
It’s there under the view selector in the upper right.
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Enable SharePoint auditing for opening and viewing documents
Please make this feature available for SharePoint Online.
"For SharePoint Online, the Opening or downloading documents, viewing items in lists, or viewing item properties event is not available."
69 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
For tenant admins and compliance officers, SharePoint audit of document activity is available in the compliance center, see https://docs.microsoft.com/en-us/office365/securitycompliance/search-the-audit-log-in-security-and-compliance.
For site users, we have anonymized usage data available now. The modern site usage page (siteanalytics.aspx) shows both files with most total views and most unique users who viewed. We have also added a hover card experience in doc libraries, which will show total number of views for that document.
We are not planning any updates at this time to the classic site collection auditing features.
If there are additional specific features you’d like to see, please open a new userVoice request.
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Make Column formatting real easy and not with JSon
Column formatting in SharePoint online.
Why so complicated that you have to use Json.
It doesn't fit in with the idea of modern pages and modern UI.
Should be as simple as selecting a format....62 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
We have released a bunch of new templates for both column and view formatting. That should now be available in SharePoint Online.
If you are seeing specific customization that aren’t working, please open a support ticket so we can track it down.
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"Modern" Libraries Should Respect Navigation Settings
When in the "modern" pages, we see an entirely different set of navigation options in the top nav than when we are in "classic" SharePoint. These pages should all respect the same navigation settings.
57 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
This work to support structured and managed navigation in classic sites on “modern” pages is complete and has been rolled out. The team is investigating how to extend/support these navigation models in new sites. Please add your support to those suggestions to help drive prioritization of that capability.
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Adding geolocation field to SharePoint Lists
One of the hidden gems in Sharepoint is the new geolocation field. A geolocation field enables you to annotate SharePoint lists with location information. In columns of type Geolocation, you can enter location information as a pair of latitude and longitude coordinates.
For whatever reason, there's no way to add a new geolocation field via the UI. Instead you have to go through some hoops with PowerShell (see: http://zimmergren.net/technical/sp-2013-getting-started-with-the-new-geolocation-field-in-sharepoint-2013) and/or script (see: http://mysharepointinsight.blogspot.com.tr/2013/05/adding-geolocation-field-to-sharepoint.html).
As I understand it, there's an MSI package (SQLSysClrTypes.msi)that must be installed manually on the WFEs in an on premises installation to enable geolocation, but…
57 votesboom! it's done ·AdminSharePoint UserVoice Admin (SharePoint UserVoice Admin, Microsoft SharePoint) responded
We have added a new column type, Location, to SharePoint Online. It’s a complete modernization of the scenario, and while it partially uses the geolocation column type under the covers, it’s a much improved user experience. see https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Reinventing-SharePoint-business-process-at-Microsoft-Ignite-2018/ba-p/260444.
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