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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
  • If you have a new suggestion, submit it! 25 words or less, please!
  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
  • If an idea has been considered for additional review, we’ll update its status.

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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    2,874 votes
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      344 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

      Thanks for your feedback! Just a note to let you know that we’re building your suggestion now.

      Corporate lifecycle is a real and constant pressure in business, often resulting in a need to rename the Office 365 Tenant. To that end we are working on the solution to change the SharePoint domain URL (contoso.sharepoint.com renamed to fabrikam.sharepoint.com). This capability will also then enable the renaming of an individual site collection (contoso.sharepoint.com/sites/abc to contoso.sharepoint.com/sites/xyz).

      While we don’t have an estimated delivery date to share at this time, we’ll update your suggestion with details as they become available.

      Bill Baer MSFT

    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      1,105 votes
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        141 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        We are continuing to make our large list experiences better, please keep the feedback coming.

        Spring 2018 update:
        - We now support being able to manually add indexes to lists of any size (increased from lists up to 20,000 items previously).
        - Starting with the February release of the Office 365 Excel client, you will be able to export your full list instead of getting cut off part of the way through.

        What we are working on now:
        - Predictive indexing will start to work for lists larger than 20,000 items so your views will automatically cause the right indexes to be added to your lists.

        In our backlog:
        - Being able to index/sort/filter by lookup column types (like person, lookup or managed metadata columns) without being throttled.
        - Making sure that our REST APIs support querying in ways that will guarantee that the call will not be throttled.

        For…

      • Replace URL spaces with dashes instead of %20

        Please change how SharePoint generates links to uploaded documents and site pages, so that URLs with spaces will replace %20 with a dash instead. Most CMS tools including blogs do when generating SEO friendly URLs. Links with %20 throughout are too difficult to read.

        This feedback site is a perfect example:

        This:
        https://sharepoint.uservoice.com/forums/282887-customer-feedback-for-sharepoint-server

        is easier to read than this:
        https://sharepoint.uservoice.com/forums/282887%20customer%20feedback%20for%20sharepoint%20server

        853 votes
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          working on it  ·  17 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
        • Document sets in modern document libraries

          Document Sets in modern document libraries

          807 votes
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            83 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
          • Set "Communication Site" as Root site collection

            For organisations that would like to use Communication site as their intranet it would be great if you could provision the root site as a Communication site, rather than a team site with a redirect to the communication site.

            There is a workaround as mentioned here but i'd prefer a Microsoft supported method https://hangconsult.com/2017/06/29/change-sharepoint-online-root-site-collection-to-use-the-new-communication-site-template/

            774 votes
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              38 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
            • Freeze Column Headers

              Would love to see the ability to freeze column headers at the top of the page when a user scrolls through a long list.

              741 votes
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                85 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
              • Stop opening links in new tab in modern pages

                Please stop opening links in a new tab by default in modern pages.

                It is against standard web behaviour (https://www.w3.org/TR/2012/NOTE-WCAG20-TECHS-20120103/G200), and is confusing to users when they end up with 10+ tabs open when navigating even the simplest site.

                Make it optional by all means, it makes sense in a number of cases, just please not by default.

                724 votes
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                  working on it  ·  78 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                • Title Banner on Modern Pages

                  Please provide the capability to change the header of the new modern pages (i.e. the large banner graphic on which the title is sitting. It currently means page content starts half-way down the screen which isn't the best use of space.

                  585 votes
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                    44 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                  • Enable Audience targeting on modern page web parts

                    It would be great to be able to target content by Audience (using global audiences and SharePoint groups) on the modern web parts just like we were able on the classic pages. Thanks

                    472 votes
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                      61 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                    • Column totals missing in modern list views

                      Column totals missing in modern list views.

                      This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

                      362 votes
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                        30 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                      • Bulk check-in/check-out

                        I need to be able to check-in or check-out multiple files. I'm not able to do this currently, when selecting multiple documents.

                        279 votes
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                          27 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Prioritize large list management in SharePoint Online

                          Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

                          This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

                          275 votes
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                            20 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

                            Hi everyone, I’m happy to announce that the ability to add indexes to lists of any size is available to SharePoint Online customers as of March 2018. You can now go to “Indexed columns” in List or Library Settings page, and add indexes even if your list has more than 5,000 items. For up to 20,000 items, the indexing should be near instantaneous. For lists with more than 20,000 items, indexing will use a background process and may take some time, usually minutes, but possibly longer if there are a lot of items and if SharePoint is busy serving other requests. Similarly, you are also able to remove indexes that you no longer need.

                            We are continuing to work on making larger lists work better, so we will keep this item open. Please don’t hesitate to send feedback if you are running into issues while managing your large lists, and…

                          • Ability to resize images on modern pages

                            I'd like to be able to resize an image directly from the modern pages image webpart. This is really annoying that the pages are so easy to create but that you can't control the image size on the page.

                            263 votes
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                              working on it  ·  14 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                            • Overview of applied content types

                              Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

                              240 votes
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                                11 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

                                A consolidated admin view of where published content types are being used is still being evaluated, but for folks voting for the related use case of “better creation and management of content types” please refer to site designs (aka.ms/spsitedesigns) as a modern mechanism to create/apply content types to site libraries. We are also looking at how this could be more easily supported from hub sites.

                              • Add a decent photowebpart

                                Add a photowebpart that shows the content of a picture library in thumbnails. when you click a thumbnail, a popup will appear with the photo in a "normal size" (as available in _w hidden folder) and than you can browse the photos with next/previous buttons, with an option To show the picture in original size.

                                219 votes
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                                  3 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                • Add News Article Metadata

                                  Add News Article Metadata

                                  When adding a news article (site page) on Communication Sites, through the new interface, it would be great to be able to populate additional metadata for the page.

                                  This could be along the lines of tagging pages with keywords for searching through articles or adding custom metadata.

                                  154 votes
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                                    working on it  ·  8 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                                  • New Communication SIte - Add Categories to News Articles

                                    Categorize and filter news articles on new publishing site
                                    Ability to select category (or multiple) for a news article when you create it. Plus the ability to filter the news widget by category.
                                    Exactly like you can for events. Plus the ability to select multiple categories if you choose.

                                    113 votes
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                                      working on it  ·  9 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Smaller hero web part

                                      Hi! It would be great if you could chose to have the hero web part in lesser height.

                                      73 votes
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                                        working on it  ·  1 comment  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Add managed metadata as filter option in Highlighted Content webpart in Modern Pages

                                        Filter options now only include title or content search, and managed properties.

                                        Adding managed metadata will improve this powerful webpart!

                                        65 votes
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                                          working on it  ·  1 comment  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Remove restriction for 50 hub sites (or increase it to 500 sites)

                                          Please remove the restriction for 50 hub sites per tenant (or at least increase it to 500 sites) as there could be many scenarios where one would need more than 50 hub sites particularly the large / multinational enterprise/organisations. For example, Project Management Office (PMO) used to create subsites for a large projects to manage different streams within a single project and would now create Office 365 Groups and I can see PMO could easily use 10 - 20 hub sites.

                                          55 votes
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                                            2 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
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