Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    1,280 votes
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      163 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      636 votes
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        94 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        The 5,000 item threshold is likely here to stay. We are aware that it takes awareness on both sides to get past this limitation: list owners have to build the right fields, indices, and indexed views so that end user queries can run successfully in large lists. And then, end users have to run the correct queries – they can’t just open the root of the list, they have to use a filtered, indexed view.

        We want to pursue work that helps on both these ends – for example, proactively indexing more lists, making suggestions to list owners for views to create that will help end users, and helping end users at query time pick filters that will unblock their queries. Additionally, we want to increase our support for running more types of queries in large lists when an index is present – for example, instead of requiring an indexed…

      • Cross site collection navigation

        Current term set based solution is not usable at all in real life multi site collection scenarios.

        436 votes
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          22 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

          This one came back up to our attention recently. We aren’t yet ready to say we are working on it, but we are considering various ideas for global cross site collection navigation and “meg-menus.” In the meantime, we are also making sure the PnP site has great examples and all available APIs are well documented for building this (e.g. it came to our attention recently there was a set of taxonomy APIs that could help but could be documented better.) Stay tuned!

        • A Total Revamp for Wikis

          Could we please have the ability to create Wikis in SharePoint that look like TechNet or Wikipedia? Please try to make things more simple. Do not over complicate it again.

          325 votes
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            thinking about it  ·  41 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
          • Full integration of SharePoint calendar with Outlook calendar

            Allow custom fields in SharePoint calendar available to view and update from Outlook

            282 votes
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              thinking about it  ·  7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
            • Document sets in modern document libraries

              Document Sets in modern document libraries

              258 votes
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                35 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
              • Set "Communication Site" as Root site collection

                For organisations that would like to use Communication site as their intranet it would be great if you could provision the root site as a Communication site, rather than a team site with a redirect to the communication site.

                There is a workaround as mentioned here but i'd prefer a Microsoft supported method https://hangconsult.com/2017/06/29/change-sharepoint-online-root-site-collection-to-use-the-new-communication-site-template/

                228 votes
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                  thinking about it  ·  7 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                • Dynamic Column width for default Title column in SharePoint List

                  Currently the default "Title" column does not have an adjustable width in the new modern SharePoint view only, classic view is unaffected.

                  So if the column contains 1 row and the cell contains very little text the column width will not adjust to fit the width of the text and leave a large empty space, pushing adjacent columns to the right off the screen.

                  213 votes
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                    34 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Overview of applied content types

                    Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

                    129 votes
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                      7 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                    • Column totals missing in modern list views

                      Column totals missing in modern list views.

                      This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

                      125 votes
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                        6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                      • More than 2 levels of "Group By"

                        There is a strong need to Group By more than two levels of column data. Example, we use SP to track mosquitos for vector control. I want to Group by Week, Trap Site, Trap Type, Species, Condition, etc... The ability to drill down and see totals for each condition or "Group By" would be fantastic. This leads to the next suggestion, Add Calculated columns to Group By Totals.

                        102 votes
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                          4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Missing page layout option in communication sites

                          The publishing possibilities shown in the new communication sites serve a great insight of possibilities to create content in SharePoint. While this is an suitable approach for user generated content such as in Wikis there is a high demand to provide a consistent corporate wide communication.
                          In the past this was possible through page layout option which is now missing and removes the ability for corporate communication departments to manage, plan and organise the content to communicate.
                          In addition the missing page layout option lead to inconsistent and at least time consuming page creation. It will be hard to recreate…

                          87 votes
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                            thinking about it  ·  4 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                          • Ability to save a file directly into a library and choose the metadata

                            There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
                            - Use a favorite/add network location/map network drive
                            - In Office, we can choose where to save, pin in each application
                            - Save from an email: a message or attachment by saving on the desktop
                            It would be amazing to be able to:
                            1. Mark all sites (or libraries) where we would want to save (shortcuts)
                            2. Click on save in any application and be able to choose one…

                            84 votes
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                              thinking about it  ·  2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                            • Add customization possibility to the new SharePoint Home page

                              Based on the new feature being now rolled out at large: https://blogs.office.com/2016/05/04/sharepoint-the-mobile-and-intelligent-intranet/

                              The new SharePoint Home page (landing page) is cool and we really appreciate the new look and feel.

                              The only issue is that we can not customize that Home page and place the different items based on our priority!
                              Based on what we have now:

                              Links
                              Followed Sites
                              Recents
                              Suggested

                              It would be very interesting if we could place the LINKS on the right followed by the Followed sites!

                              Then we would have the Recents and Suggested sites on the left menu.

                              Basically being able to move parts…

                              74 votes
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                                13 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
                              • Drag and drop from SharePoint to desktop

                                In the past, you were able to not only drag and drop files from your desktop to SharePoint, you could also drag and top files visvera from your SharePoint to your desktop. Unfortunately, this feature does not work any longer and was never intented to work based on the statement of the support specialist (Office365 support case: SRX616012694500709ID). I do not see a security issue here, because it only worked when the site was part of the trusted sites/intranet in the IE options. eRoom had this feature with a plug-in already back in 2002 (https://en.wikipedia.org/wiki/ERoom). It would be…

                                68 votes
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                                  5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                • Add Table of Contents (TOC) for SharePoint Wiki pages.

                                  Wikipedia had it implemented years ago. I suggest you to add a dynamically created Table of Contents (TOC) for SharePoint Wiki pages, according to the title-styles used in the documents.

                                  66 votes
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                                    thinking about it  ·  3 comments  ·  Site Templates  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Make the Delve organization chart available as a web part in regular sites.

                                    The current "organization browser" web part :
                                    The html view is just a list = not worth the time
                                    You need silverlight to get a visual presentation but:
                                    -nobody uses silverlight
                                    -silverlight isn't compatible with modern browsers (because no one uses it)
                                    The silverlight rendition in IE is appallingly ugly and isn't responsive.

                                    To have a functional attractive org chart seems like a no brainer for a service that claims to be "enterprise" ready. It's already built in Deleve so just make it available as a web part.

                                    58 votes
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                                      3 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                    • export to excel

                                      Bring back 'export to excel' to the new document library experience

                                      51 votes
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                                        5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Permissions report - inheritance breaks

                                        Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

                                        47 votes
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                                          thinking about it  ·  9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Remove the 255 character restriction on Hyperlink fields

                                          There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

                                          45 votes
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                                            2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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