Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
  • If you have a new suggestion, submit it! 25 words or less, please!
  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
  • If an idea has been considered for additional review, we’ll update its status.

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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    1,155 votes
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      143 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      534 votes
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        73 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        The 5,000 item threshold is likely here to stay. We are aware that it takes awareness on both sides to get past this limitation: list owners have to build the right fields, indices, and indexed views so that end user queries can run successfully in large lists. And then, end users have to run the correct queries – they can’t just open the root of the list, they have to use a filtered, indexed view.

        We want to pursue work that helps on both these ends – for example, proactively indexing more lists, making suggestions to list owners for views to create that will help end users, and helping end users at query time pick filters that will unblock their queries. Additionally, we want to increase our support for running more types of queries in large lists when an index is present – for example, instead of requiring an indexed…

      • Cross site collection navigation

        Current term set based solution is not usable at all in real life multi site collection scenarios.

        413 votes
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          20 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

          This one came back up to our attention recently. We aren’t yet ready to say we are working on it, but we are considering various ideas for global cross site collection navigation and “meg-menus.” In the meantime, we are also making sure the PnP site has great examples and all available APIs are well documented for building this (e.g. it came to our attention recently there was a set of taxonomy APIs that could help but could be documented better.) Stay tuned!

        • Full integration of SharePoint calendar with Outlook calendar

          Allow custom fields in SharePoint calendar available to view and update from Outlook

          244 votes
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            thinking about it  ·  7 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
          • Document sets in modern document libraries

            Document Sets in modern document libraries

            201 votes
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              29 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
            • Overview of applied content types

              Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

              114 votes
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                6 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
              • Column totals missing in modern list views

                Column totals missing in modern list views.

                This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

                105 votes
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                  4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                • More than 2 levels of "Group By"

                  There is a strong need to Group By more than two levels of column data. Example, we use SP to track mosquitos for vector control. I want to Group by Week, Trap Site, Trap Type, Species, Condition, etc... The ability to drill down and see totals for each condition or "Group By" would be fantastic. This leads to the next suggestion, Add Calculated columns to Group By Totals.

                  93 votes
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                    4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                  • Ability to save a file directly into a library and choose the metadata

                    There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
                    - Use a favorite/add network location/map network drive
                    - In Office, we can choose where to save, pin in each application
                    - Save from an email: a message or attachment by saving on the desktop
                    It would be amazing to be able to:
                    1. Mark all sites (or libraries) where we would want to save (shortcuts)
                    2. Click on save in any application and be able to choose one…

                    73 votes
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                      thinking about it  ·  2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                    • Missing page layout option in communication sites

                      The publishing possibilities shown in the new communication sites serve a great insight of possibilities to create content in SharePoint. While this is an suitable approach for user generated content such as in Wikis there is a high demand to provide a consistent corporate wide communication.
                      In the past this was possible through page layout option which is now missing and removes the ability for corporate communication departments to manage, plan and organise the content to communicate.
                      In addition the missing page layout option lead to inconsistent and at least time consuming page creation. It will be hard to recreate…

                      70 votes
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                        thinking about it  ·  3 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add customization possibility to the new SharePoint Home page

                        Based on the new feature being now rolled out at large: https://blogs.office.com/2016/05/04/sharepoint-the-mobile-and-intelligent-intranet/

                        The new SharePoint Home page (landing page) is cool and we really appreciate the new look and feel.

                        The only issue is that we can not customize that Home page and place the different items based on our priority!
                        Based on what we have now:

                        Links
                        Followed Sites
                        Recents
                        Suggested

                        It would be very interesting if we could place the LINKS on the right followed by the Followed sites!

                        Then we would have the Recents and Suggested sites on the left menu.

                        Basically being able to move parts…

                        62 votes
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                          11 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
                        • Drag and drop from SharePoint to desktop

                          In the past, you were able to not only drag and drop files from your desktop to SharePoint, you could also drag and top files visvera from your SharePoint to your desktop. Unfortunately, this feature does not work any longer and was never intented to work based on the statement of the support specialist (Office365 support case: SRX616012694500709ID). I do not see a security issue here, because it only worked when the site was part of the trusted sites/intranet in the IE options. eRoom had this feature with a plug-in already back in 2002 (https://en.wikipedia.org/wiki/ERoom). It would be…

                          61 votes
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                            5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add Table of Contents (TOC) for SharePoint Wiki pages.

                            Wikipedia had it implemented years ago. I suggest you to add a dynamically created Table of Contents (TOC) for SharePoint Wiki pages, according to the title-styles used in the documents.

                            58 votes
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                              thinking about it  ·  3 comments  ·  Site Templates  ·  Flag idea as inappropriate…  ·  Admin →
                            • export to excel

                              Bring back 'export to excel' to the new document library experience

                              46 votes
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                                4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                              • Permissions report - inheritance breaks

                                Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

                                43 votes
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                                  thinking about it  ·  9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                • Ability to update Content Type using Datasheet view

                                  Add the ability to mass update Content Type using Datasheet view and NOT change the modified date.

                                  40 votes
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                                    7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Remove the 255 character restriction on Hyperlink fields

                                    There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

                                    38 votes
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                                      2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Copy document to same library

                                      When using the "Copy" function in a library, it seems the intention is to create a copy of the document in another library.

                                      But when users want to just create a copy of a document in the same location with a different file name, SharePoint throws an error.

                                      Why can the copy function not simply allow a new copy in the same library with a different filename?

                                      37 votes
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                                        5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Introduce markdown syntax for authoring content

                                        As a systems engineer/developer, I love the office 365/sharepoint platform. The one thing that's stops me from using it for everything is the lack of a productive way to generate content.

                                        Editing content in the UI is horrendously slow and painful, I just want to be able to author content quickly with markdown syntax, and publish my content/documentation quickly and easily.

                                        What's microsofts standpoint on this? Am i the first to request this? (i highly doubt i'm the only one who wants this...)

                                        Cheers,

                                        Morgan

                                        32 votes
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                                          thinking about it  ·  5 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Default notification for lists and library's hitting the 5000 items limit

                                          At the moment there is no option to send a notification to an Office 365 Admin when a list or library is reaching the limit of 5000 items, it would be good if an out of the box option could be implemented to send this notification. e.g., a check-box option with an email field and the number of items to alert when reached, this would be great if it could be implemented across all site collections, so an Admin could set this up once and not worry about time consuming tasks of having to set up alerts or workflows to…

                                          32 votes
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                                            thinking about it  ·  0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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