Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  1. Optimize Access Request Settings for site owners

    Three requested updates to significantly improve the Access Request process:

    1) Allow multiple users to receive access requests

    Access requests (Site Settings > Site Permission > Access Request Settings) can be sent to anyone with an email address, but it has three critical downsides: 1) you are limited to one email recipient; 2) the field does not accept SharePoint groups; and 3) it’s prone to misspellings of email addresses since the field is not a people picker.

    One of the most extreme examples of how this is broken: My company’s CEO needs access to a file s/he has a link…

    221 votes
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      21 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

      Thanks for your feedback! The access requests page could certainly use a little love and some usability improvements for both end users and site administrators. We will take a look at these recommendations and update this request when we are ready to begin working on the improvements.

    • Overview of applied content types

      Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

      161 votes
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        7 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

        Apologies for the delayed update on this suggestion. We are aware of interest in better creation and management of content types – especially as we’ve moved forward with modernizing many facets of the product. While we aren’t ready to share specifics yet, this is an area we can say we are looking at in 2018. Thanks!

      • drag and drop images in wiki pages and blogs

        other CMS systems already allow this functionality. Instead of having to save an image somewhere and then upload it to SharePoint, let me just drag / drop images on the wiki and blog pages. Would be ideal for screenshots

        85 votes
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          5 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
        • Always show options to send email invitation and select group or permission level

          My users want the option to send email from the Share UI to be more obvious. Currently it is on by default and hidden under Show Options. Often they complain they didn't want to send email, especially if adding a large group. Also, depending on site group structure, the default group selected might be one with too much access, so I think that should not be hidden under Show Options either, regardless of the fact it has the text at the top of the window.

          47 votes
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            13 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
          • Change page or news page authors

            please add the possibility to modify the page author so e.g. the comms dept is able to add news posts from the Executives. The People Web Part is not sufficient for our business request and a general editors account is not allowed.

            44 votes
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              in the plans  ·  2 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
            • Wiki link functionality in modern pages

              When editing text blocks in a modern web pages, I'd like to use the wiki link code [[New Page Here]] and have the same functionality, meaning that when saved I can click the "New Page Here" link and have a new page be created automatically with the original link going to the new page.

              16 votes
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                in the plans  ·  1 comment  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
              • Need a better way of viewing photos in an online folder instead of one at a time.

                Improve the photo viewer in an online folder instead of only being able to view one photo at a time. It needs to work much like OneDrive Personal where you can scroll through an entire folder of photo files by clicking a next button.

                8 votes
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                  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                • Provide Access to the Recycle Bins in Explorer View

                  Today, working with the recycle bins is unwieldy. We experienced a significant unexpected loss of files in our libraries. It was very difficult to get them back since the restore feature crashes if one of the files in the group selected to be restored already exists in the destination library.

                  6 votes
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                    in the plans  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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