Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    1,615 votes
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      203 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

      Thanks for your feedback! Just a note to let you know that we’re building your suggestion now.

      Corporate lifecycle is a real and constant pressure in business, often resulting in a need to rename the Office 365 Tenant. To that end we are working on the solution to change the SharePoint domain URL (contoso.sharepoint.com renamed to fabrikam.sharepoint.com). This capability will also then enable the renaming of an individual site collection (contoso.sharepoint.com/sites/abc to contoso.sharepoint.com/sites/xyz).

      While we don’t have an estimated delivery date to share at this time, we’ll update your suggestion with details as they become available.

      Bill Baer MSFT

    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      709 votes
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        125 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        We are changing the status here back to “Working on it”, as we are not yet done with all that we want to do here, and as many of you have pointed this out. We apologize for prematurely changing the status to done, please keep the feedback coming.

        The video on https://myignite.microsoft.com/videos/53861 (focusing on large lists at 42 minutes and 25 seconds) describes some of the changes that we delivered back in the second half of 2017:
        - Modern UI now has a lot of support for adding indexes to large lists and libraries on the fly, reducing the number of throttling errors experienced by our users, and some new UI for browsing through items in large lists with our paging model
        - SharePoint runs predictive indexing jobs to automatically add indexes as lists get larger based on your view definitions, and updates these indexes when you add/update your views…

      • A simple move/copy function between SharePoint Online Document libraries/folders/files

        SharePoint Online Document Libraries are missing possibly the two most basic and fundamental functions in the online portal:

        - A move/cut function, which is missing altogether, both for folders and files
        - A copy function, which although technically exists, is really over complicated for a function which has existed in a much simpler form in every document repository technology since the mid-1980s...

        Currently, in order to move a file or folder from within the online portal between different libraries or even different folders within the same library...well the function just doesn't exist. So users need to either sync the site…

        516 votes
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          67 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
        • Cross site collection navigation

          Current term set based solution is not usable at all in real life multi site collection scenarios.

          476 votes
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            22 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

            As shared at Ignite 2017 “hub sites” will include a configurable cross-site navigation control. You can check out that session here: https://myignite.microsoft.com/videos/53858

            Additionally, there are several SPFx examples (https://github.com/SharePoint/sp-dev-fx-extensions/tree/master/samples) that can be leveraged to build out custom application customizers to support cross-site navigation scenarios.

          • Replace URL spaces with dashes instead of %20

            Please change how SharePoint generates links to uploaded documents and site pages, so that URLs with spaces will replace %20 with a dash instead. Most CMS tools including blogs do when generating SEO friendly URLs. Links with %20 throughout are too difficult to read.

            This feedback site is a perfect example:

            This:
            https://sharepoint.uservoice.com/forums/282887-customer-feedback-for-sharepoint-server

            is easier to read than this:
            https://sharepoint.uservoice.com/forums/282887%20customer%20feedback%20for%20sharepoint%20server

            467 votes
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              working on it  ·  13 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
            • Stop opening links in new tab in modern pages

              Please stop opening links in a new tab by default in modern pages.

              It is against standard web behaviour (https://www.w3.org/TR/2012/NOTE-WCAG20-TECHS-20120103/G200), and is confusing to users when they end up with 10+ tabs open when navigating even the simplest site.

              Make it optional by all means, it makes sense in a number of cases, just please not by default.

              297 votes
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                working on it  ·  31 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
              • Title Banner on Modern Pages

                Please provide the capability to change the header of the new modern pages (i.e. the large banner graphic on which the title is sitting. It currently means page content starts half-way down the screen which isn't the best use of space.

                236 votes
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                  17 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                • Prioritize large list management in SharePoint Online

                  Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

                  This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

                  175 votes
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                    15 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Bulk check-in/check-out

                    I need to be able to check-in or check-out multiple files. I'm not able to do this currently, when selecting multiple documents.

                    130 votes
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                      14 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                    • Add a decent photowebpart

                      Add a photowebpart that shows the content of a picture library in thumbnails. when you click a thumbnail, a popup will appear with the photo in a "normal size" (as available in _w hidden folder) and than you can browse the photos with next/previous buttons, with an option To show the picture in original size.

                      119 votes
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                        3 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                      • Communication Site: Themes and and branding options missing

                        The current communication site template cannot be used for corporate wide communication because there are some important things missing.
                        The overall design is only able to speak and represent only the Microsofot CI/CD. The missing branding and theming options makes it hard to be used in corporates because there is currently no way to apply corporate communication and design guidelines to the page. For user it makes it hard to identify the page as an official communication channel by the company and not by Microsoft.

                        In addition not even well known and supported customisations through Themes is possible at the…

                        65 votes
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                          working on it  ·  2 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add News Article Metadata

                          Add News Article Metadata

                          When adding a news article (site page) on Communication Sites, through the new interface, it would be great to be able to populate additional metadata for the page.

                          This could be along the lines of tagging pages with keywords for searching through articles or adding custom metadata.

                          59 votes
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                            working on it  ·  5 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                          • Enable SharePoint auditing for opening and viewing documents

                            Please make this feature available for SharePoint Online.

                            "For SharePoint Online, the Opening or downloading documents, viewing items in lists, or viewing item properties event is not available."

                            https://support.office.com/en-us/article/Configure-audit-settings-for-a-site-collection-a9920c97-38c0-44f2-8bcb-4cf1e2ae22d2?CTT=1&CorrelationId=da58a595-60b0-4710-a856-e43640f776f1&ui=en-US&rs=en-US&ad=US

                            41 votes
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                              4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

                              We currently have most of this functionality available in preview mode for all cusotmer. The feature can be turned on by the tenant admin through the admin UI. The only item we do not yet have is List Item auditing. This functionality is on our backlog for a future release. We expect to remove the preview status from this feature in march.

                            • Ability to resize images on modern pages

                              I'd like to be able to resize an image directly from the modern pages image webpart. This is really annoying that the pages are so easy to create but that you can't control the image size on the page.

                              41 votes
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                                working on it  ·  2 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                              • Allow improving page loads

                                We tried to enable the page output cache on our Intranet (O365) but didn't not get any performance improvement. We enabled the debug and noticed the following message “8 Output cache not used. Reason: User can view an unpublished version of the current page”. We would like to be able to set the CacheForEditRights settings, but this is disabled through web.config settings. The link to the Cache Profiles list is also hidden online, but we were able to create a new profile anyway with this set (Allow writers to view cached content).

                                Since there's already a check if the page…

                                32 votes
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                                  2 comments  ·  Publishing  ·  Flag idea as inappropriate…  ·  Admin →
                                • News Comments

                                  Need to have comments and likes for SharePoint News

                                  26 votes
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                                    working on it  ·  1 comment  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Possibility to set warnings on the new Sharepoint news from sites page

                                    It would be great to have the option to receive notifications on the new Sharepoint "News from sites" page so we’d be able to manage notifications on a per site basis through the individual sharepoint sites.

                                    23 votes
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                                      working on it  ·  2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Add managed metadata as filter option in Highlighted Content webpart in Modern Pages

                                      Filter options now only include title or content search, and managed properties.

                                      Adding managed metadata will improve this powerful webpart!

                                      21 votes
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                                        working on it  ·  1 comment  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                      • New Communication SIte - Add Categories to News Articles

                                        Categorize and filter news articles on new publishing site
                                        Ability to select category (or multiple) for a news article when you create it. Plus the ability to filter the news widget by category.
                                        Exactly like you can for events. Plus the ability to select multiple categories if you choose.

                                        21 votes
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                                          working on it  ·  0 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Allow existing site pages to be added to the "News"

                                          I see these pages have a "Promoted State" and "FirstPublishedDate" that are used to determine if a page should be shown as News, but these properties cannot be changed. I want to be able to take an existing site page, and publish it as News.

                                          Alternatively, you could let me publish news to a library separate from the site pages so I'm not cluttering my wiki page library.

                                          18 votes
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                                            working on it  ·  0 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
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