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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
  • If you have a new suggestion, submit it! 25 words or less, please!
  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
  • If an idea has been considered for additional review, we’ll update its status.

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  1. Drag and drop email from outlook

    Even with site mailboxes, there is still a need to store a email file (such as an MSG from outlook) in a document library. This is useful when you are doing records management, have a document set, and need to save an email with other document records.

    188 votes
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      34 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
    • Bring back the visual designer in SharePoint designer

      Power users are at a real disadvantage now that the visual part of SharePoint designer has been removed.

      185 votes
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        declined  ·  13 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
      • FIX the ablility to overlay an Exchange calendar onto a Sharepoint calendar in Sharepoint Online

        When overlaying calendars in SharePoint Online it has a selection in the UI to choose a "SharePoint" or an "Exchange" calendar but the "Exchange" selection doesn't work. There are several posts in Office 365 support that confirms that this feature doesn't work but it still appears in the UI as an option???

        I tried created an Exchange calendar overlay on a SharePoint calendar on one of my site collections. However, one of the mandatory fields required is a web service URL. These do not currently exist in SP 2013 Online on Office 365.

        173 votes
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          39 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Allow you to set permissions on views

          Allow for permission to be set on views. We would like to be able to use lists for submitting user data but do not want them to see all of the columns available in the list.

          153 votes
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            5 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
          • Enable "Open in explorer" in Google Chrome or Edge

            Some features do not work in Internet Explorer but do work in Chrome or Edge but the "Open in explorer" only work in IE.

            Please fully support IE11 or enable "Open in explorer" in Edge or Chrome. We need this feature for adoption.

            Fully support at least on browser.

            106 votes
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              6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

              Thanks for the feedback. We are putting all our energy into making the OneDrive app with Files On Demand the best way to interact with all your SharePoint and OneDrive documents. The legacy Open in Explorer feature depends on some very particular interactions between IE and the Windows OS that can’t be generalized to other browsers, and in addition prevents us from integrating features like sharing links.

              If there are scenarios that OneDrive and Files On Demand aren’t delivering for you, please open a specific UserVoice request for those.

            • Integrate SharePoint Metadata, Views with Windows Explorer

              Windows should be a first-class enterprise experience for SharePoint to drive adoption. Therefore the File Explorer should be able to view and edit (with the correct permissions) SharePoint columns and views. Windows Explorer should inherit all the rights trimmed experience of SharePoint permissions, so it is possible to lock things down so users can't make a mess of things in Windows Explorer

              69 votes
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                53 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
              • Modern UI does not enforce mandatory fields properly

                Somewhat related to this (https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/17274506-leave-files-checked-out-when-required-fields-are-n) problem, is that if the Modern UI is turned on for a document library, it wont enforce mandatory fields, unless "enforce checkout" is turned on.

                You can edit document properties, check-out/in and publish quite happily without filling out the required fields.

                Turning on "enforce check-out" still allows you to edit properties without completing the mandatory ones, but check-in will complain about missing columns.

                63 votes
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                  10 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                • Add permission to columns

                  Have the ability to have permission levels on columns and data masking (*******).

                  63 votes
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                    3 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Bring back "meeting workspace" in SharePoint 2016

                    I would be glad to see you bring back Meeting wokspace templates for Websites in SharePoint 2016 on premise and Office Outlook.

                    51 votes
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                      8 comments  ·  Site Scripts & Site Designs  ·  Flag idea as inappropriate…  ·  Admin →
                    • SharePoint Url Shortener link when sharing document url

                      I have a document library where I place documents before I share the documents with others using a url. These urls can be very long.

                      e.g. https://mycompany.sharepoint.com/_layouts/15/start.aspx#/Shared%20Documents/Folder/AnotherFolder/MyDocument.docx?Web=1

                      it would be very useful to be able to have access to a shortened url when sharing a document as a link. e.g. http://sp.com/bYSywe

                      24 votes
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                        3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Libraries tab - bring back

                        The libraries section has been removed from the new SharePoint look. I think this should come back as it made editing file names, titles etc. easy and quick. It was a very good feature.

                        23 votes
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                          2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Site Columns - Display Where Used

                          Add another column in the Site Columns view that provides a list of objects (content types, lists, libraries etc) where the Site Column is being used.

                          12 votes
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                            2 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                          • 10 votes
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                              24 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

                              Thanks for the feedback – we appreciate the time and interest! Unfortunately, this feature was deprecated due to design limitations in the last release and it’s not currently and area we’re looking to invest in right now. That said, you can still mimic much of the functionality provided by slide libraries through reusing slides from another presentation without having to open the other file. Check out this support article for more details: https://support.office.com/en-us/article/Reuse-import-slides-from-another-presentation-c67671cd-386b-45dd-a1b4-1e656458bb86

                            • Allow the Communications Site Template and Web Parts in Existing Site Collections

                              Allow the Communications Site Template and Web Parts in Existing Site Collections by creating a new subsite. Allow the features of the new communications site template to be enabled through site features so that existing sites can be converted to the new template.

                              6 votes
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                                0 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                              • Map a network drive or location to a SharePoint library without having to keep logging in

                                Map a network drive or location to a SharePoint Online library, so the folder can be accessible as a permanent location in File Explorer, without having to keep going back to the web site to re-enter your login credentials.

                                3 votes
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                                  1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                • improve the feature concerning "Record & Video " in One Note Online.

                                  At this point,I am unable to use the "Record & Video" in One Note Online despite the it is in the One Note client. Therefore, I hope the feature to be improved that would be available in One Note Online even through the device along with no One Note client so that I could keep directly the Video within One Note notebook.

                                  2 votes
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                                    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow workflow actions to be included in App Store Apps

                                    We make a popular product for converting, merging, watermarking and securing files in SharePoint Online. The most popular use for this software is to include our workflow actions in custom SharePoint Designer workflows.

                                    Currently it is not possible to deploy custom workflow actions via SharePoint Apps. As a result our customers have to manually deploy a sandboxed solution that contains our workflow actions. A pretty horrible experience.

                                    Please consider adding support for (declarative) workflow actions to the App model, preferably in a way that doesn't require elevated privileges and may be distributed via the App store.

                                    2 votes
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                                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • 2 votes
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Hide Search Box in Modern Homepage

                                        The new search funcion in modern page doesn't support filter by custom refiner, we engage user to use the classic search at this moment. Is there a way to disable the new search function in the sites?

                                        1 vote
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                                          0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                        • videos on porn

                                          put on videos of porn

                                          1 vote
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                                            declined  ·  0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
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