Overview of applied content types
Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.
A consolidated admin view of where published content types are being used is still being evaluated, but for folks voting for the related use case of “better creation and management of content types” please refer to site designs (aka.ms/spsitedesigns) as a modern mechanism to create/apply content types to site libraries. We are also looking at how this could be more easily supported from hub sites.
Hi Lidia, I work for Cognillo (formerly QiPoint) https://www.cognillo.com. Our product the SharePoint Essentials Toolkit has two Content Type reports that you can use to find all content types applied to all sites at site level and at list level. We have a third report called Item Query which generates all items use of content types across your environment(s). The reports can be exported to SharePoint on a schedule and also imported into MS Visio to build a graphical diagram.
Hi Carry, I am having similar issues. You mentioned some tools that you use - can you please let us know what they are, or what you would recommend?
Carry Megens commented
Indeed, This IS very frustrating and time consuming. I recently have lost days finding one of those to be deleted, incorrect definition CT's deep buried in a long forgotten sub-site. Thank God for third party tools or PowerShells that could report on those.
Be nice to us poor admins MS, at the very least provide a reference, a more descriptive message if you detect where it is used. The suggested overview (wait...28 december 2015 it was suggested...) would be good too.
Tom Burke commented
Something visual would be fantastic here, like a network chart/mind-map showing what lists/libraries a content type is associated to. At the very least, a tree view showing the same info.
Well usage property already exists for site content types. It's certainly not hard to implement. I've written a migration script that uses this attribute to see where specific CT's are used then migrate them for various scenarios.
Are there any updates on this?
Hi there! I am so interested in updates to "better creation and Management of Content types", too! Pls share!
Lisa Rattemeyer commented
Any News on " better creation and management of content types" - any more detailed timeline for this?
Any news on this? With all the new improvements on metadata in the modern experience, some visibility on content types and the CT Hub would be great!
John McCaffrey commented
Just want to add that hopefully it will be a link added to the Manage Content type page and in the Content Type Hub a listing on the Publish Content type page. Burying it in the audit log reporting UI would be as inconvenient as running a PS script. In general, would like to see more audit reports "in context".
Josiah Thomas commented
This would be great
Julie Turner commented
Certainly something that would be nice to have in the site content types and site columns lists themselves.
Stefan Bauer commented
Great idea! Not everyone have access to powershell to get that information out and actually this information is already stored with the Content Type Information.
Issues like this are great for "partner opportunities", but they are horrible for end users.