SharePoint 2013 workflow email to distribution list
I found out after contacting Microsoft Support that you are not able to use the "Send Email" action in SharePoint 2013 Designer to send the email to a distribution list (group type of distribution or security). In order to send an email in a SharePoint workflow to a distribution list (email@example.com), you have to use a SharePoint 2010 workflow.
I was informed that SharePoint 2013 workflows can only send emails to organization users.
Please allow the ability to send to a distribution list within the GAL/org. This is a very common request so changes in recipients do not require a re-publish of the workflow but adding/removing members in a distribution list.
We need this functionality back
Mike Sirois commented
MS, now that you are forcing us into SP 2013 workflows, we need this capability!!! By not including the ability to email external recipients, DLs or security groups, we have zero options to migrate this functionality to 2013 workflows. This is unacceptable as the depreciation of SP2010 workflows on Nov 1 essentially breaks many of our business processes! Please fix soon so we can make our Nov 1 deadline when we lose SP2010 Workflow funtionality.
Norman Bercasio commented
@Hnin, I added the group email under "Members Group" and still won't work when using WF 2013
The work around is adding group email address under one of the SharePoint groups. It worked for me.
Neville Collins commented
Agreed, this is causing real issues that Microsoft has decided to remove this feature, which is preventing us from moving to SharePoint 2013 workflows. Would be good to know if Microsoft is looking to address this, or expect their customers just to manage and accept it.