Provide an option to disable the "Share" button.
The Share button breaks inheritance on an item, and without warning to the user. With the default Permission Level of "Edit" in Team Sites, you can quickly have 100's or 1000's of items with unique permissions. Going forward, any permissions granted at the library or site level can create a situation where new users will see all of the content in a library, except for those with unique permissions.
I would like to be able to disable (hide) the Share buttons at various tiers such as library, site, site collection or web application/tenant.
I discovered this on a site that was being archived for a folder that was hidden to EVERYONE but the site owners. The files were copies of the originals in the same site and undergoing metadata cleanup for transfer to a new project site in the hidden folder. Because they were copies all the data and apparently these SHARED permissions copied over. These copies in a hidden and locked folder on an archived site were being altered. A huge issue, as the new copies in the new site were being ignored and we had triplicated files now: the archived file, the hidden file that was cleaned up, and the one everyone could see and edit.
these 'Share' Permissions are a nice concept but are really damaging to the owners of a site for keeping consistent permissions and consistent messages about site permissions.
If you want a quick and simple way to see, & manage, all shared content in a site then we have the solution.
The Sharing Manager web part.
It lets you see all files and folders that have a shared link, who has the link and what permission level they have.
You can remove it all with 1 click to instantly reset inherited permissions.
You can also remove individual links too.
Available now in Microsoft AppSource & SharePoint store
or on our website
This is a huge design/security flaw that should be fixed!
Jonathan Dick commented
Specifically, ability to disable "People in organization with the link". Very dangerous since these documents bubble up in Delve (again Delve has no administration controls),
Lance Aughey commented
Clearly those who are wanting (commenting on) this haven't attended a Microsoft conference as of late (truth in sarcasm).
Microsoft wasn't founded on disabling anything or anyone. Those of us with Windows infrastructure security and support experience know this. Microsoft's motto has always been, "With our product(s), anyone can do anything." Classic Microsoft!
Lastly, the notion that Microsoft would consider removing the ability to "share" in SharePoint is absurd -- it goes against its existence! LOL
David Johnstone commented
The default permissions on SharePoint are a nightmare. External users by default can share a site with new external users.
Please can we get an option to remove the "Share" button from a site.
Jens Rogge commented
We are in risk to share confidential information by accident. We would like to have the opportunity to remove the button.
Veronique Palmer commented
It is a major permissions design flaw that needs to be fixed. We don't need to hide the share button, sharing must stop breaking inheritance. It never did that before, this is a modern issue.
Amy Senecal Cote commented
This doesn't remove the Share button but at least we now have a solution that doesn't change the permissions in place!!
This is absolutely needed, we want to use a site for sharing information with guest users without them having access to see other guests and emails which have access to the site.
New users find it confusing and I'm not quite sure myself what it is meant to do. Please allow removal.
Kathy Lummen commented
Please set up the default to no sharing, with no icons, buttons or any other temptations displayed to the end user. Allow for the ability of a Site Owner to apply sharing to their site only. If sharing is needed then this becomes an active behavior by the Site Owner with full knowledge of what they are doing, and the support model required.
just for promotion of their cloud services ? no disable button
Tejas Thite commented
I would like removing it as well!
+1 - total nightmare to manage your user's sharing possibilities
After removing "Share" option from SharePoint online site, it still shows for users. we need to completly remove this
Ian Lee commented
Even if MS fixes this mess, it's already too late. My libraries are already messed up with 100's of files having unique permissions. I have no choice but to kill all links due to security. I really do not know what MS was thinking when they made this horrible decision. "Yeah sure let's provide a document repository service, except every time any user with Edit permission uses a prominent Share button in the UI, let's make that file impossible to manage going forward, and not tell anyone that this is happening in the background".
Craig Baker commented
I consider this a major security flaw with default settings enabling this behavior and over-riding established permission settings. While I understand SharePoint as a collaborative resource, the Admin should be able to decide what is shared, when it is shared, and with whom.
There are some controls for disabling most sharing in the admin center. if you goto https://[domain]-admin.sharepoint.com, and then sharing on the left, you can completely disable external sharing and there are some controls on using links etc. I dont think it hides the share button completely, but you can lock it down so they can only get links that work internally.