Customize SharePoint Email Alert Templates
Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.
Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.
Sheila Allen
shared this idea
27 comments
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Anonymous
commented
We need to be able to customize the emails going out from SharePoint - the subject at least.
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Anonymous
commented
The alert templates need to be editable, they need this capability.
We need to either
edit the email template and its associated content locally and freely
or
have the ability to edit what content appears in the email-
no one size fits all -
some of the information contained is ok(ish)
- the rest of the information far out weighs the positive because you have an overwhelming amount of unimportant content.Please free this up. cheers ray
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Brian Hayes
commented
I create email alerts using Microsoft flow, pretty easy to configure the emails any way that I need.
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Greg Drew
commented
I get a daily digest of changes to a list that I subscribe to. I would like to be able to save the body of the alerts into a searchable format.
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Anonymous
commented
Agree regarding customising things like the Subject and email body based on List columns and a per-object template.
It's asinine that I cant get the ID field in the Subject or Body of an email alert for an issue tracking list
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Anonymous
commented
Yes please. Site - level customization, with the ability to include page content, or just part of it. For example, old wiki page alerts include all content in the email, which is very useful for a daily report page. new site pages don't, which means a user has to click to visit the page, and then often sign in with their credentials which impacts usage.
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Guy Surprenant
commented
We need to modify the alert templates
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Anonymous
commented
I want to customize the data I received in the email alert. Right now the data that is automatically selected to be sent is useless.
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Torey
commented
we need to be able to change the "Alerts" message.
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Kelli
commented
Agreed. We have an Issue List, with an Issue #/ID, but that is not included in the alert.
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Jonathan
commented
Alerts!!! now!!!!
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Alex
commented
I guess MS is seeing Flow as the Future of Email Alerts. I doubt there will be any future for Email Alerts.
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Noémie Vallée
commented
We are in 2018 and I'm still waiting for this option to be available on SP online. It could be really great to customize the email format of an alert, but if it's not possible, it could be a good idea to just change a bit the format that is really not friendly user right now... Thank you !
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Kristine Davis
commented
I am new to SharePoint and find the alerts confusing and often unhelpful. When a site page is added and autosaves the first time, it sends out an email alert with the title "Site Pages - b11kd2d6.aspx" - My users don't know what that means. And when you open the email, it says the page is changed - not created but changed. This is also confusing. Then when the page is published they get another email, this time with the new page title but it also states the page is changed. We use these alerts because our users are not in SharePoint daily and this way they can stay on top of new content. I would love a way to customize the alert templates so that they only include the correct page titles and could indicate that a new page has been created.
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Oscar Macías
commented
at least the same template for immediately alert and week resume alert, because are different it seem like a typo error
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Alex
commented
Branding Email Alerts is such a pain and in the online version not possible at all. I really hope MS will give us better options on this! Another idea is to send the Alert via Webhooks instead of Email/SMS only. See here: https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/18532921-allow-alerts-beeing-sent-as-webhook-and-not-only
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Jason Eades
commented
I believe this was possible in previous on premise versions by tracking down the xml file and tweaking it. In O365, there needs to be an option to tweak the styling of these emails.
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Joseph LeMay
commented
I'd like this too. I have some column values in my list that the end user doesn't need to see. Seeing them just causes confusion.
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Anonymous
commented
This is an essential feature. the current template is so ugly and unprofessional that we can not use it.
It looks like something from the late 90s when the internet had just learnt about Bold and Italic and colours were just being dreamt of.
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Abhinav
commented
I agree the email format is carried over from MOSS 2007. Please allow email template customization in O365.
