See all sharepoint sites
I would like a option to see all sharepoint sites that i have access to.
Thanks for the feedback. It would helpful to know the specific scenarios where users aren’t able to get to the content they need.
We’ve observed that with sites shared publicly, or sites attached to a public Office365 Group, it’s not very meaningful to see every SharePoint Site a user can access, because there could be a huge number, most of which the user isn’t interested in.
Is the focus here more like “show me all sites I’m a member of”?
There is one comment that says search isn’t working, please open a support ticket for that.
Yes, the focus is "Show me all sites I'm a member of".
In SharePoint search for * and select Sites
Jan bugess commented
Whilst I also would like to see this easily accessible - you can see all sites you have access to
In the search box on top left corner in office 365 SharePoint home page, type "contentclass:STS_Site" and search. It will give you list of all site collections you have access to. If you need to see all site collection + subsites , search for " contentclass:STS_Site OR contentclass:STS_Web"
Yes, the focus is "Show me all sites I'm a member of".
Totally requiried this function. It should be mandatory
This feature is much requested and it's quite baffling that it doesn't exist. Imagine not being able to list your files in OneDrive - just the ones you frequently use or marked as a favorite file.
As a new user you get access to 10 new sites. You don't know the names. You don't have the email. OR its been a while and you cant find the email, and you've never accessed any site. You got SHAREPOINT and see nothing related, only frequent, which is not an option if you haven't used sites yet at all or frequently. You have no way of finding ANY sites from there, as you don't know the name. Simple collapsed list, or section titled "all sites" should allow to at least browse all sites, and group it by those where I am a member, owner or none but still can browse them etc.
This is massively frustrating as users cant explore sites, and your argument might be valid for massive organisations where there 100's of pages, but for small businesses this is just frustrating and questioning capabilities of office 365 which are supposedly for online collaboration which cant even start properly.
Anthony Yates commented
Yes this is very annoying that I cannot find sites that I have been given access to. I don't even need a full list, I just want to be able to search for sites by name that I have access to. But if its a new site or a site I've never been to before it does not appear in the search even though I'm a member of it. Why does someone or IT have to send you the direct URL first just to get to a site the first time. Crazy, please sort this!
Thomas Bak commented
As a user I would want a way to see:
- All sites that I have access to (private, public, through "Everyone except external users" etc., i.e. any site I can access if I have the URL
- All sites where I have been granted access directly, either by being a member of one of the O365 or SharePoint Groups that have access to the site (Owners, Members, Visitors or custom groups) or by having specific permissions
- All sites where I am an owner, either by being directly in the SharePoint Owners group or by being in the O365 Owners group
- All sites where I have Site Collection Administration permissions (essentially the same as above for group-connected sites but for classic sites there's still a difference)
I imagine a page reachable from the SharePoint root with a table structure allowing both filtering and sorting. Columns would include but not be limited to:
- Site name
- Site URL (linked)
- Site description
- Private/Public (for group-connected sites)
- Owners (resolved to users for O365 groups)
I.e. along the same lines as the Active Sites list in the admin center but more focused on the end user.
It's a basic requirement. If I add a teammate to a site, that person needs to be able to access it. Not just via a email, or having to 'follow' it. There should be a simple 'View All Sites' option, listing all the sites a user has permissions to.
If someone has been given access to a sharepoint site, they need to see it. Currently they login to office 365 and click sharepoint, and in many cases THEY SEE NOTHING. There is no way for them to find the site AT ALL. This is stupid and needs fixing.
One use case: I get added/invited to a lot of different sites (projects, administrative groups, ...). It happens a lot that I, e.g. need to find files or information attached to certain project I got added to weeks or months ago. If I cannot remember exact names I literally have to find a person who remembers exact name, has it in is favorites or I have to dig through thousands of mails in hope to find it.
I do absolutely not understand why it is not possible to list and filter all sites I have access to.
This is even such a big burden and talked about a lot in our company and might be the only reason IT will be looking for alternative solutions for file and knowledge storage/management soon.
Keith Green commented
This actually seems like a very basic function. Why would I not be able to list the sites to which I am a member?
Absolutely! I don't even receive an email when I've been added as a 'Site Collection Administrator' to a site, so I have no way of browsing what sites I do and don't have access to.
Jose Parreño commented
No es nada lógico ni práctico tener que ir verificando sitio por sitio quien tiene permisos en cada uno de ellos.
Tengo cerca de 600 sitios y es ingobernable cuando abandona el uso de grupos
Josh von Schaumburg commented
I am setting up a handful of SharePoint sites for my ~30 users of a new organization. I am bewildered by the fact that I cannot send a link to my users that would show them all the SharePoint sites they can access and the associated files. Are they supposed to just search around SharePoint or try to refer back to all of the emails they have received when they were added to each SharePoint? My users have no idea what SharePoint is or how to navigate it. They just want to see all of their files per each SharePoint. So I need to send them individual links of each SharePoint they can access and make sure they then start "Following" each one? This does not need to be any home or landing page, but we should at least have the option to send a link to users to show them everything they can access.
Yes it's extremely silly that some times we're limited to manually entering the site into the URL or finding the invitation in an email.
Hey "admin", not sure what you are talking about. You dont have to force SP to show ALL sites, just have a dam option to see them. That way, users that have hundreds dont have to see everything, but a lot of users have access to 1 or 2 sites. Unfortunately, even after I have added users to a site, it will not show up on the SP homepage...
A use case would be when a staff member leaves the organisation.
Since the individual's details do not disappear automatically, it would be useful to be able to see at once all sites an individual has been granted permissions for, to help with maintaining permissions lists tidy and meaningful.
I'd like to have a dynamic navigation where only the sites are displayed which I have access to. I obviously have access to sites which should not be displayed there as these O365-Groups are only used for specific services like Teams-Groups.
As an example there are multiple product-teams and this should only display all the sites of the products-groups I'm working with. Somewhere in the admin-center we, the admins, could specify which sites are relevant and which are not.
Ty Moser commented
I get added to SharePoint sites all the time for Projects or other things. If I don't see the initial email telling me I have access and visit the site or follow it but know it's out there I have a hard time finding it. Sure would be nice to be able to browse or search through the sites I have access to.