See all sharepoint sites
I would like a option to see all sharepoint sites that i have access to.
Thanks for the feedback. It would helpful to know the specific scenarios where users aren’t able to get to the content they need.
We’ve observed that with sites shared publicly, or sites attached to a public Office365 Group, it’s not very meaningful to see every SharePoint Site a user can access, because there could be a huge number, most of which the user isn’t interested in.
Is the focus here more like “show me all sites I’m a member of”?
There is one comment that says search isn’t working, please open a support ticket for that.
It really bad user experience from end user point to not to see what all sites he have access to. recently used or following a site is not at all acceptable solution. MS should do better if they want the users to have better experience with this sharepoint product.
We use SharePoint sites as project sites. At any given time, I have access to 10-30 SharePoint sites. When we used Box, we had a clear single view of all of the projects we have access to. We didn't need to create bookmarks. Now with SharePoint, how am I supposed to manage what projects I am working on? Bookmarks in a web browser? That is so 1995.
Jacobus Coetzee commented
Another use case is for users who join an organisation and are granted access via AD groups.
They may never receive a notification and they do not know what they do not have access to so the whole idea of "breaking down silos" falls a bit flat.
Yes, the ability to see all sites that a user is a member of would be hugely beneficial.
Often users know there is a site that they are a part of but aren't following, didn't notice the welcome email, etc. so I am regularly asked if there is a way to see all the sites that they have access to.
With regard to your request for further information, yes from our point of view we are looking for something more like “show me all sites I’m a member of”. Might be good as you pointed out to split the results of this, public comm sites and private sites..
Chris Kreft commented
The main complaint I have from users is where they know there's a site out there they have access to but may have never visited, they missed the welcome email, they never clicked the "following" star, etc. And it doesn't show up in "Frequent" because they haven't been there, and they don't know the exact name of the site or the URL. They just know that other team members are on it and it has useful info. This happens a LOT. So they have to get with a coworker to get the URL or get the name so they can search for it. This is a tough problem because I also recognize that you don't want to be surfacing hundreds of sites they have access to but don't need. However...this would still be better than what the system currently is, which is if you don't know much about the site, you can't get to it. Some AI/Delve data could help with this perhaps to surface sites that might be relevant to me because a lot of my coworkers are on it and I have access to it. I'd like some ways to filter/sort the sites too. E.g. Filter out all the public sites and just show me the private ones I have access to. Or even filter down to just the sites I have access to one folder/file on. Filter by the last time the site was modified or by most active users. Etc. Just need some more visibility into what's available to my account.
Admin - maybe have a few options such as:
Show all sites
Show all sites I have access to
Show all sites that I am a member of
Show all sites that I follow
This would be of enormous benefit to our business.
Our users need to see all the sites that they have access to. I am currently using highlighted content web part, however is there a way to sort, group, filter the returned list?
I also tried using STS_Site but I still cannot control how the result is returned. It would be great if I can create a column in the active sites list in SPO admin and be able to group, sort, filter based on that column in 'Highlisted Content' web part or save the query as a search.
Can anyone from the product team respond whether this is even being considered?
This is so hard to believe this is missing. We moved over from Box.com. The feature to see a root of all of the things I had access to no matter the owner of the files.
I cannot believe MS has not implemented this. How on earth can you think people don't need this? It's frustrating I HAVE to use Sharepoint, because I would not pay money for a product that really is not intuitive and well produced.
Hard to fathom that this isn't built into SharePoint.
It would be great to be able to see ALL sharepoint sites from this page vs. having to run a powershell command on the back end. I want end users to have access to the full list of sharepoint sites they can access.
Canyon James commented
Agreed. This is really frustrating. I grant access to sites but the user cannot 'find' the site. Does not even show up in searches. What on earth?
MS, please make it easier for users to see all sites they have access to.
JC Roth commented
There is a way to do that, but it is not intuitive for a user. See this blog as a reference https://johnmhester.wordpress.com/2013/05/10/getting-a-list-of-sites-that-a-user-has-access-to-in-sharepoint/
Alan Kristensen commented
Gary Herbstman.... You are the best... that comment was the first concrete workaround that I have seen that actually works. I wish in all the comments I searched elsewhere that a MS person would have actually mentioned it.
Ryan Hagglund commented
Seemingly small but extremely annoying oversights like this on the part of Microsoft leave a negatively impression on the minds of many users.
Gary Herbstman - Byte Solutions commented
Workaround - In the search box on top left corner in office 365 SharePoint home page, type "contentclass:STS_Site" and search
anybody know a workaround?
Agreed-This seems like a basic function. I have access to so many sites - yet even the frequent or followed ones are more than are able to be displayed. How can I see all the ones i have access to easily??