Remove the list view threshold (5000 by default)
This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.
We are changing the status here back to “Working on it”, as we are not yet done with all that we want to do here, and as many of you have pointed this out. We apologize for prematurely changing the status to done, please keep the feedback coming.
The video on https://myignite.microsoft.com/videos/53861 (focusing on large lists at 42 minutes and 25 seconds) describes some of the changes that we delivered back in the second half of 2017:
- Modern UI now has a lot of support for adding indexes to large lists and libraries on the fly, reducing the number of throttling errors experienced by our users, and some new UI for browsing through items in large lists with our paging model
- SharePoint runs predictive indexing jobs to automatically add indexes as lists get larger based on your view definitions, and updates these indexes when you add/update your views
- We now support being able to manually add indexes to lists as large as 20,000 items (increased from 5,000 previously).
What we are working on now:
- We are working on adding the capability to be able to manually add indexes to lists of all sizes (i.e. larger than 20,000 items.)
- We will also enable this capability for predictive indexing soon thereafter so your views will automatically cause the right indexes to be added to your lists.
- Starting with the February release of the Office 365 Excel client, you will be able to export your full list instead of getting cut off part of the way through.
In our backlog:
- Being able to index/sort/filter by lookup column types (like person, lookup or managed metadata columns) without being throttled.
- Making sure that our REST APIs support querying in ways that will guarantee that the call will not be throttled.
Again, we regret that the item was set to “done” before we were done with the full range of changes we wanted to do. We are taking this issue seriously, and are continuing to piece together changes that ultimately result in an experience for our users where this is no longer an issue.
Otter Tihel commented
Our Company wan't users to work with new OneDrive client on their laptops. We have about 65 000 files. Should we make our mainfolders like new shares in library and index??? It is so comlicated!
Indexing Managed Metadata and/or Multi Value fields still does not work at all over 5000 items. Your index rollout plan is useless if the indexes are not properly supported by the different areas of SharePoint. If adding an Index means key filters work but they still won't work for views, how is that helpful to end users.
Admins, we need help, have 2,3 milion files in our organisation and wan't to implement SharePoint with OneDrive. What is happening?
What, we have more than 900 000 files and want to use OneDrive to sync across all users. Are you joking, 20000 files...?! Man where are you living, planet Earth 2018,,,? Fix this NOW and SPEED UP, we have work to do.
Aymeric de Montpellier commented
The last admin's answer is good, providing more info, and the new coming changes will improve the experience with Sharepoint. Thank you for your work !
Still not perfect, but at least you propose new features to make a difference, and it's a good start :-)
PLEASE, MAKE A VIDEO HOW TO MOVE FILES TO SHAREPOINT ONLINE.
Take a example of 18 000 files and procedures I need to know and do as an admin.
Our user want to se folder structure like in OneDrive(95% Daily work are in OneDrive synced with Sharepoint libraries).
still face the same issue
An error occurred on the server. Server Response: The attempted operation is prohibited because it exceeds the list view threshold enforced by the administrator. clientRequestId: ac2abc76-b66b-4a13-9021-fbf5172f8d65
"Symvar" good point, there...
Dear MS, I'm a SharePoint admin working for a company with about 230 users. I've been working with SharePoint 2007 and 2010 on prem and about two years ago we decided to migrate our documents to Office 365, SharePoint Online.
Basically since then I have been struggling with the list view threshold and other list/column limitations. I've learned everything there is to know about it and how I'm supposed to work around it and all I can say is:
You are currently not providing a usable product and your workarounds are insufficient and unrealistic.
Dear Microsoft Guys, can you also put in your backlog handling of lookup fields that are looking up to large lists? Am I the only person who actually sees it as a problem that will never be resolved otherwise? If the lookup fields are here to stay, you MUST address this issue. Modern interface or not, lookup fields that are linked to large lists, still give ERROR "This is a lookup column that displays data from another list that currently exceeds the List View Threshold defined by the administrator (5000)". No matter how much effort we put into indexing the list and making the views work, those fields are real showstopper for us. We need a new lookup field that works regardless number of items in a lookup list. Maybe it could allow either filtering or searching, or be displaying items in batches.
We can’t move many of our clients to the modern interface because we have to use a third-party control that addresses this issue, but unfortunately only works in a classic SP.
Get serious Microsoft and do something, we pay you lot of money. We want to work with our files as same as we do on our cheap NAS = no limits. That must be your goal...?
I don't want to filter and indexing, I WANT TO SEARCH when needed, thats it.
Sandra McGechan commented
If I understand correctly, the limit is increased to 20,000 IFF the list is indexed. I haven't got that to work yet, but I've got an MS Engineer looking into it for me.
Steven Derveaux commented
Okay, trying to make sense out of it? Is the limit in general increased to 20.000? So, an "All Items" view will work on 20.000 items?
lol, on old version nothing change, to query with code nothing change, with lookup column nothing change BUT BOOM it's Done ! you make my day Microsoft
It does look like the modern interface solves some of the issues caused by the 5000 list view threshold, however the issue with the lookup fields have not been solved, which is a huge show stopper for serious SP applications. See this: https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/13002084-lookup-on-lists-over-5-000
Veronique Palmer commented
Fail Microsoft! The problem is not fixed. In this day and age of technology it is insane that you can't have more than 5000 items. Come on now.
Vince Jennings commented
Sorry but this "boom it's done" has made no difference to the problem.
For example "Relevant documents" still does not work
An error has occurred.
The attempted operation is prohibited because it exceeds the list view threshold enforced by the administrator.
In site in question I have 1 or 2 documents checked-out.
About Ignite session, where are all people from companies and organisations who need a simple document library and don't want this limitations?
As a user I want a "self configurable" system. I don't wan't to filter and make indexing.
Jerry Rogers commented
Our Operations is taking and logging thousands of items per day and growing. This has become a MAJOR pain point!
Is this solution REAL and is it available NOW! Otherwise we are migrating away from SharePoint Online for other solutions.
Loren Schooley commented
Here's a idea. While loading a list, just 5000 objects appear with a prompt that says, "Sorry, due to limitations we can only show 5000 of your 5001 items. Please refer to this help document to resolve view and filter options." This would be better than just locking you out completely.