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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
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  1. Enable renaming the site collection URLs

    Currently the site collection URLs are fixed as https://tenant.sharepoint.com and cannot be changed. This does not fit with flexible cloud-based solutions - business needs will inevitably result in an organisation changing it's name during its lifetime (mergers, acquisitions, rebranding etc). While it may not be possible to change it so that entirely custom domains are used (eg contoso.com, instead of sharepoint.com), it must be possible to allow the sub-domain to be changed (eg. newtenant.sharepoint.com)? Please?

    Migrating an entire organisation (likely to include Exchange, Skype, Sharepoint and Onedrive data!!) to a new Tenancy is absolutely not a viable option.

    2,878 votes
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      345 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

      Thanks for your feedback! Just a note to let you know that we’re building your suggestion now.

      Corporate lifecycle is a real and constant pressure in business, often resulting in a need to rename the Office 365 Tenant. To that end we are working on the solution to change the SharePoint domain URL (contoso.sharepoint.com renamed to fabrikam.sharepoint.com). This capability will also then enable the renaming of an individual site collection (contoso.sharepoint.com/sites/abc to contoso.sharepoint.com/sites/xyz).

      While we don’t have an estimated delivery date to share at this time, we’ll update your suggestion with details as they become available.

      Bill Baer MSFT

    • Replace URL spaces with dashes instead of %20

      Please change how SharePoint generates links to uploaded documents and site pages, so that URLs with spaces will replace %20 with a dash instead. Most CMS tools including blogs do when generating SEO friendly URLs. Links with %20 throughout are too difficult to read.

      This feedback site is a perfect example:

      This:
      https://sharepoint.uservoice.com/forums/282887-customer-feedback-for-sharepoint-server

      is easier to read than this:
      https://sharepoint.uservoice.com/forums/282887%20customer%20feedback%20for%20sharepoint%20server

      855 votes
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        working on it  ·  17 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
      • Restore "Sign in as a different user"

        This is essential and needs to be easy to find instead of hacking the URL every time you need to sign in as a different user.

        498 votes
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          13 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
        • Overview of applied content types

          Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

          240 votes
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            11 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

            A consolidated admin view of where published content types are being used is still being evaluated, but for folks voting for the related use case of “better creation and management of content types” please refer to site designs (aka.ms/spsitedesigns) as a modern mechanism to create/apply content types to site libraries. We are also looking at how this could be more easily supported from hub sites.

          • See all sharepoint sites

            I would like a option to see all sharepoint sites that i have access to.

            135 votes
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              18 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

              Thanks for the feedback. It would helpful to know the specific scenarios where users aren’t able to get to the content they need.

              We’ve observed that with sites shared publicly, or sites attached to a public Office365 Group, it’s not very meaningful to see every SharePoint Site a user can access, because there could be a huge number, most of which the user isn’t interested in.

              Is the focus here more like “show me all sites I’m a member of”?

              There is one comment that says search isn’t working, please open a support ticket for that.

            • Organize sharepoint sites

              I'd like to be able to organize the home page of sites i'm following to put the sites I use the most at the top, and group similar sites --for instance, I have several sites that are related to Human resources work, but I only use them occasionally and would like them to put them in a folder or notebook. Instead, they are all listed separately and I have to scroll through them to get to the ones I use more frequently. If there is already a way to do this, it is NOT apparent on the way my sharepoint…

              106 votes
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                14 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
              • Permissions report - inheritance breaks

                Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

                104 votes
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                  thinking about it  ·  9 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                • Sorting of followed sites

                  The new layout looks better, but there does not seem to be any way of re-ordering these - not even alphabetically. When you follow a lot of sites as I do, they can be hard to find in an unordered jumble of large tiles.
                  Please either sort automatically or provide a means for us to sort them!

                  80 votes
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                    3 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                  • Change default setting for access requests from "Edit" to "Read"

                    Since there is no existing way to control the default settings for user access requests, and since the default is currently set to 'Edit,' this creates a situation in which a user who may have never accessed Sharepoint before and simply wants to read a news article must instead be granted editing rights--creating a scenario in which many inexperienced users who are only looking to read or download content have to be given the power to create serious, unintentional damage to a page by being granted editing rights. A much more prudent approach would be to set the default permission…

                    76 votes
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                      13 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                    • modifying _layouts/sharepoint.aspx page

                      give options / settings to modify basic look and feel on https://annu28.sharepoint.com/_layouts/15/sharepoint.aspx. user should be able to choose which Team sites tiles should display on this page.

                      69 votes
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                        4 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                      • 65 votes
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                          15 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                        • Clear deleted sharepoint groups from Frequent Sites and Suggested Sites

                          Please remove deleted sharepoint sites from Frequent Sites and Suggested Sites if they no longer exist. It confuses staff.

                          60 votes
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                            6 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                          • Hide external users from people picker

                            It should be possible to exclude / hide the external or guests accounts form the people picker in the share forms.

                            We want to invite customers to some of our sites but we do not want their account to show up when we use the share dialog.

                            We want to avoid confusion when both an internal resource and a customer have the same name.

                            42 votes
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                              6 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                            • enable the "Calendar View" available along with "Recurrence" and calendar app to be displayed in the ”Event” Web parts of a modern page.

                              *English follows Japanese

                              ■Title(件名):モダン ページの "イベント" Web パーツにて "定期的なイベント" と予定表アプリで利用可能な "カレンダービュー" を表示できるようにしてほしい

                              Wishing to show the "Calendar View" that is available along with the "Recurrence" and calendar app the ”Event” Web parts of a modern page.
                              -------
                              ■Description_JP (内容): 現在モダン ページの "イベント" Web パーツにて "定期的なイベント" と予定表アプリで利用可能な "カレンダービュー" を表示できない。
                              定期的なイベントの確認が確認できないと不便であり、"カレンダービュー" がつかえないと、各イベントの予定間の日数が把握しづらいため。

                              I am currently unable to view the "Calendar View" that is available along with the "Recurrence" and calendar app within the ”Event” Web parts of a modern page. I feel it inconvenient unless I am able to check the "Recurrence". Besides, the inability to use the "Calendar View" causes…

                              41 votes
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                                2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                              • Add two new managed paths in SharePoint Online (projects & groups)

                                Currently the two managed paths (/sites and /teams) are fairly limited and I suggest that you add two more managed paths.

                                /groups
                                /projects

                                Having these two additional managed paths would allow for more flexibility and a much better information architecture in SharePoint Online

                                38 votes
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                                  2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                • add the setting of ”Send an email invitation” in case of the setting of right to SharePoint Online site.

                                  *English follows Japanese

                                  ■件名 : “電子メール招待状を送信する”を無効にする設定について
                                  ■内容:  SharePoint Online のサイトへの権限設定時の [電子メール招待状を送信する] のチェックが入ったままであると、チェックを外し忘れてしまった際に招待されたユーザーにメールが送信させたく無い場合にもされてしまうかと存じます。
                                  該当のチェックを既定で外れる設定があると、作業の手間が少しでも省けるため、該当のチェックを外すことが出来る設定を希望いたします。
                                  -----
                                  In case the checkbox of ”Send an email invitation” is checked at the time of setting the right to SharePoint Online site, there is a possibility that e-mails might be sent to users if unchecking would be neglected. I would say that it is helpful in avoiding some troubles if there could be a setting by default to uncheck the box. Therefore, I hope the setting to be available that could enable for me to uncheck the box.

                                  36 votes
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                                    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Encourage sharing w groups

                                    We typically discourage site owners from sharing at the document level due to the increase in administrative work that it causes. We also discourage owners from inviting individuals - we suggest that inviting groups makes the work simpler. However, the interface when sharing a document doesn't encourage sharing with groups - doesn't even make it obvious that sharing with groups is possible there. Are we wrong in how we are encouraging our site owners to manage their sites? If not, can it be made more obvious that sharing with groups is the best practice?

                                    36 votes
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                                      10 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Delete Sites

                                      Make it easier to delete sites.

                                      35 votes
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                                        0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Allow creation of managed path

                                        On prem, we use web apps and managed path to define our sites structure. I understand that we cannot have webapps online but why can't we create managed path?

                                        I would use it to group sites by type
                                        http://tenant/teams/TeamA
                                        http://tenant/groups/GroupA
                                        http://tenant/services/IT
                                        http://tenant/clients/000000

                                        It would help for search and administration.

                                        Thanks.

                                        35 votes
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                                          3 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Statistics (Web analysis)

                                          In the SharePoint 2010 we have used the statistics to make quarterly reports on all documents in the site. The report is of big help when we decide on which areas we should focus on update, create new, delete etc. In addition we also use it so log the traffic on our portal.

                                          In the SharePoint online this is not possible as of today. Via the Site usage we only get to see the 8 documents that is viewed the most the last 7 days.

                                          31 votes
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                                            2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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