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Sites and Collaboration

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  1. A feature to aggregate the number of accesses for each page and document

    *English follows Japanese
    ■Title(件名):
    ページやドキュメントごとのアクセス数を集計する機能について
    A feature to aggregate the number of accesses for each page and document


    ■Description(内容):
    以前は、[人気の傾向] 機能にてアクセス数の確認が可能でしたが、2020 年 2 月 29 日以降に機能の提供を終了したため、現在は監査ログ機能にてアクセス数を手動で計算することができます。

    しかしながら、監査ログ機能の場合、管理者でしか操作ができないため、フル コントロール権限程度で、"ドキュメントごと" "ユーザーごと" "ダウンロード数" などのアクセス数が確認可能な機能の拡充を希望いたします。​
    In the past the "Popularity Trends" feature could be used to check the number of accesses, but as this feature has been discontinued from 29th Feburary 2020, currently the number of accesses has to be calculated manually by using the audit log feature.

    However since the audit log feature can only be operated by the administrator, we hope that it can be improved to allow users with full control…

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow changing the frequency of Information management policy Timer Job

    *English follows Japanese
    ■Title(件名):
    情報管理ポリシーのタイマー ジョブの実行タイミングを早めたい

    Allow changing the frequency of Information management policy Timer Job


    ■Description(内容):
    情報管理ポリシーにてアイテムを登録日時から 1 日後に自動削除する設定を行っているが、SharePoint Online のタイマー ジョブが 1 週間に 1 回であるため、期限を設定した日から実際にアイテムが削除されるまで、非常に時間がかかる。
    コンプライアンスの関係で不必要にアイテムを残しておきたくないため、タイマー ジョブの実行タイミングを任意で設定する機能の実装や、実行タイミングを 1 週間より早い頻度で行う機能の実装を要望します。
    We set Information management Policy to delete items automatically when one day after since the items have been created. However, Information management policy Timer Job runs just once a week, so it takes time to the items to be actually deleted.
    We don’t want to retain items unnecessarily due to the compliance problems, we hope you to provide options to change the frequency of Timer Job more frequently than…

    14 votes
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    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  3. SharePoint Site Auto Adjust Timezone to User's Device

    Provide a new option on a delve profile to allow auto adjusting of SharePoint site regional and time settings to sync with the device a user is using to access the site.

    For users who regularly travel to different to different timezones using the Windows 10 timezone auto adjust feature this would result in the seamless transition to different timezones.

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  4. Guest Users should be able to view Profile Pictures and Profile information in a Sharepoint Site We should have an option wherein we could d

    We should have an option wherein we could display our profile photos and information to our Guest Users on our Sharepoint site. It is a necessity for our business and could be to others as well.

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  5. Hide folders including system files when they mapped network drive

    *English follows Japanese

    ■Title(件名):
    ネットワーク ドライブ設定時に、システム ファイルへアクセスできないようにしたい
    Hide folders including system files when they mapped network drive


    ■Description(内容):
    OneDrive for Business の個人フォルダをネットワークドライブに割り当てています。
    その際、SharePoint Online や OneDrive for Business のシステム ファイルが含まれているフォルダも、URL がわかればネットワーク ドライブの割り当てができてしまいます。

    システム ファイルに対して、変更や削除を行った場合、SharePoint Online や OneDrive for Business の利用にあたり、予期せぬ動作や事象が発生することが懸念されるため、ユーザーが誤ってファイルに対して削除や変更を行わないように、これらのフォルダをネットワーク ドライブ上に表示させないようにしたいと考えています。
    また、OneDrive の [Documents] フォルダ配下のみに編集権限を残し、それ以外のファイル/フォルダへのユーザーのアクセス権を削除する、ということを管理者側の設定が行えるような機能の実装を期待しています。

    If users mapped a network drive for personal folder of OneDrive for Business, folders including system files of SharePoint Online and OneDrive for Business will be available for mapping as well if users know the URL.

    We would like to hide those unnecessary folders on network drive, to prevent uses editing or deleting system files…

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  6. An error occurs when loading a site template which has Information management policy

    *English follows Japanese
    ■Title(件名):
    情報保護ポリシーを設定したサイトのテンプレートを作成し、別サイト作成時に読み込んだ場合に保護ポリシーのリソース変更時にエラーが生じる事象について

    An error occurs when loading a site template which has Information management policy


    ■Description(内容):
    保護ポリシーの設定時に、ポリシーのソースを "リストとフォルダー" (または "ライブラリとフォルダー") に設定した状態で、サイトテンプレートを作成>別サイト作成時に読み込み、サイト テンプレートから作成したサイト内、リストにアクセスし [リストの設定] から、[情報管理ポリシーの設定] [ポリシー ソースの変更] と遷移した際にエラーが発生します。
    確認すると、テンプレートに含まれる "RetentionPolicy.xml" の値が、作成元サイトを参照しているためエラーとなっていることがわかりました。
    "RetentionPolicy.xml" の書き換えで回避とはなりますが、初めからこのような動作とならないよう修正を希望します。

    We have been noticed that an error occurs when following steps below.
    -When setting Information management policy to a site, set policy sauce to “Lists and Folders” (or “Libraries and Folders”)
    -Create a site template
    -Create a new site and load the site template created in previous step
    -From the site template, access a list and as we go to [List Settings]> [Information management policy…

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  7. Manage sync with external users by admin setting password

    *English follows Japanese

    ■Title(件名):
    外部ユーザーを、管理者が設定した PW などで共有を制御する方法を希望します。
    Manage sync with external users by admin setting password


    ■Description(内容):
    現在、Office 365 アカウントをもたない外部共有したいと考えている。
    その際、管理者が意図しないユーザーを招待不可とするため、ドメインの制御を検討している。
    その際、Outlook.jp などで Microsoft アカウントを取得いただく場合、Outlook.jp はだれでも取得できるアカウントである為、Outlook.jp のみを共有可能としても、やはり管理者が意図しない Outlook.jp ドメインの ユーザーが招待される可能性がある。
    ドメインではなく 管理者が設定した パスワードなどで共有を制御する方法を希望します。

    We try to do external sharing with user that does not own Office 365 account, for which, we originally try to restrict domain to prevent the unwanted users to be invited.

    In this case, there is a possibility some users will invite unwanted Outlook.jp domain users because Microsoft account (example: Outlook.jp) is available for all users.

    To increase security, we would like to see the feature to…

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow as to set or edit permission for multiple site collections in bulk

    *English follows Japanese

    ■Title(件名):
    複数のサイト コレクションに権限を一括で付与、および編集したい
    Allow as to set or edit permission for multiple site collections in bulk.


    ■Description(内容):
    現在、複数のサイトコレクションと固有の権限を設定した掲示板があります。
    すべてのサイトコレクションと掲示板にまとめて権限を付与、および編集したいと考えております。
    複数のサイト コレクションにたいして、一括で権限を付与する方法を希望します。

    Currently, we have a Discussion Board with unique permissions, and multiple site collections on our organization.

    For reducing workload, we would like you to allow administrators to set and edit permissions in bulk for all those site collections and site contents including Discussion Board.

    Thank you for your considerations.

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  9. サイト メール ボックスについて

    *English follows Japanese
    ■Title(件名):"サイト メール ボックス" について
    ■Description(内容):"サイト メール ボックス" は廃止の機能である以上、削除できるようにしてほしい


    About the "site mailbox" apps
    Now that the "site mailbox" is an abolition function , I want you to make sure that it can be eliminated.

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  10. have me use an own domain of site collection.

    I hope the feature to be implemented that enables to change SharePoint Online's site collection into an own domain.

    14 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  11. Want to change logo's link of SharePoint Online site

    Enable a feature that could redirect to the specified site When click logo on upper left SharePoint site

    13 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  12. Frequent sites

    Frequent sites showing even if the site is already deleted

    13 votes
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    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  13. Create a SharePoint option to disable the "SHARE" button, giving people access to site.

    A Sharepoint user with Edit permissions on the company "Finance" site was only supposed to share a folder named "Invoices" that is located in a library within the Finance site. She highlighted the Invoices folder, and instead of selecting the three dots to the right and selecting Share, she clicked on the upper right-hand side of the site page and selected SHARE which shares the entire site and it's contents. Six users were sent that shared site link but only one user accessed the site. In the site are very sensitive financial records like employee salaries, owner bonuses, legal financial…

    13 votes
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    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  14. Put Back All the Apps into Non Office 365 Group SharePoint Sites

    Microsoft has started to take away apps from the non Office 365 group SharePoint sites, I can only assume, in an effort to force people into using Office 365 groups and not SharePoint permissions. We do not always need so much functionality across the platform. Please put all the apps back into the standard modern SharePoint sites, especially tasks, custom lists and calendars. Please Microsoft, please stop messing with SharePoint, please. You are destabilising this platform that has stood for 20 years.

    12 votes
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    2 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow us to control external sharing on each site collection while external sharing is disabled for entire tenant

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターの外部共有を無効化した際の動作について
    Allow us to control external sharing on each site collection while external sharing is disabled for entire tenant


    ■Description(内容):
    テナント自体の外部共有について基本設定を "無効" にして、各サイト コレクションごとに共有可否を選択できるようにしてほしい。

    I would like to see the feature to define site collection that are allowed or not external sharing while the external sharing setting for entire tenant is disabled.

    12 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Restore deleted SharePoint permissions

    Enable re-installation of deleted permissions in a SharePoint site

    12 votes
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    4 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  17. Bring back the 'Site Content and Structure' page

    There have been numerous time I've need to publish multiple documents in one go. You could use PowerShell or better still the UI...

    Welcome to the Site Content and Structure administration page:
    https://[TENANT].sharepoint.com/sites/intranet/_layouts/15/sitemanager.aspx

    The Site Content and Structure has been around since SharePoint 2007 and it really shows. But don't let that get in the way of useful functionality. It is still available in SharePoint Online, even though the link has been removed from the Site Settings page.

    Imagine you need to publish 50 site pages in one go:
    1. Navigate to the Site Content and Structure using the URL…

    12 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to get a log for storage quota

    *English follows Japanese
    ■Title(件名):
    サイト コレクションの記憶域のクォータに関する監査ログについて

    Ability to get a log for storage quota


    意図せずにサイト コレクションの記憶域のクォータが変更されてしまった場合、ログの取得ができないため変更したに日時、ユーザーを特定する事が出来ません。
    そのため、サイト コレクションの記憶域のクォータに関する操作を行った際の操作ログを取得する機能の追加を要望いたします。

    We are unable to identify which user and/or date that made change on site collection storage quota, because there is no log available to us in order to check the details. Provide ability to get a storage quota log.

    Thank you for your consideration.

    12 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  19. Grant external sharing permission in SharePoint Online list item

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の リスト内のアイテムを外部ユーザーへ招待することができない事象について
    Grant external sharing permission in SharePoint Online list item


    ■Description(内容):

    Exchange Online の contact list に登録している External User がいる場合、その External User のメール アドレス宛に SharePoint Online の Guest User として招待することは成功します。
    しかしながら、招待完了後に、別の Internal User がその Guest User あてにリソースの共有を実施しようとすると、以下のエラー メッセージが出て共有不可。

    "The recipient you entered doesn't have permission to access the item"

    ※ [Send] がクリックできない。
    上述の事象を解消していただくようにお願いします。

    We can invite external user as a SharePoint Online guest user if they are on Exchange Online contact list, however, even though the external user invitation is succeed we get the error saying "The recipient you entered doesn't have permission…

    12 votes
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    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  20. Regarding the feature to connect Communication site and Office 365 Group

    English follows *******

    ■Title(件名):
    コミュニケーション サイトを Office 365 グループに接続する******
    Regarding the feature to connect Communication site and Office 365 Group


    ■Description(内容):
    現時点のコミュニケーション サイトでは、Office 365 グループに接続することができない。
    クラシック サイトと同様に、コミュニケーション サイトでも Office 365 グループに接続できるようにしてほしい。

    We realized that there is no way to connect current Communication site and Office 365 groups. For improving usability, we would like to have the feature on Communication site to connect Office365 groups same as Classic site has.

    Thank you for your consideration.

    12 votes
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    1 comment  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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