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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
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  1. Open Adobe PDF in client application

    Office 365 / SharePoint online needs to support opening PDF documents in SharePoint directly to client application (Adobe Acrobat Pro/DC).

    As of this request, technical support has stated the only way to open PDF files in Acrobat is to download/save them.

    SharePoint On Premise has supported this feature for some time.

    Adobe PDF files are as common and Microsoft Office Suite documents and must be editable directly to/from SharePoint Online without the need to down/save edit, and upload which adds user overhead and lowers productivity.

    847 votes
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      103 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      826 votes
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        129 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        We are changing the status here back to “Working on it”, as we are not yet done with all that we want to do here, and as many of you have pointed this out. We apologize for prematurely changing the status to done, please keep the feedback coming.

        The video on https://myignite.microsoft.com/videos/53861 (focusing on large lists at 42 minutes and 25 seconds) describes some of the changes that we delivered back in the second half of 2017:
        - Modern UI now has a lot of support for adding indexes to large lists and libraries on the fly, reducing the number of throttling errors experienced by our users, and some new UI for browsing through items in large lists with our paging model
        - SharePoint runs predictive indexing jobs to automatically add indexes as lists get larger based on your view definitions, and updates these indexes when you add/update your views…

      • A simple move/copy function between SharePoint Online Document libraries/folders/files

        SharePoint Online Document Libraries are missing possibly the two most basic and fundamental functions in the online portal:

        - A move/cut function, which is missing altogether, both for folders and files
        - A copy function, which although technically exists, is really over complicated for a function which has existed in a much simpler form in every document repository technology since the mid-1980s...

        Currently, in order to move a file or folder from within the online portal between different libraries or even different folders within the same library...well the function just doesn't exist. So users need to either sync the site…

        633 votes
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          80 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
        • Please let me drag Outlook attachments into SharePoint

          Something I find myself wanting to do pretty frequently is storing an email attachment somewhere into SharePoint or OneDrive for Business. I want to simply drag the attachment from Outlook directly into SharePoint or OneDrive in the browser. Alas, I cannot. I am forced to save the attachment somewhere (my Desktop, most likely) then either drag+dropping it into SharePoint/OneDrive or using the upload function in SharePoint/OneDrive to get it uploaded.

          It should be easier than that. Microsoft, please consider adding this functionality to get even more user-friendly integration between your suite of products.

          600 votes
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            43 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
          • Make rename in Teams reflect name changes in Sharepoint?

            When I rename a folder in the Teams app, the underlying folder is not renamed in sharepoint. This is most confusing.

            560 votes
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              38 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
            • Document sets in modern document libraries

              Document Sets in modern document libraries

              509 votes
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                59 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
              • Provide an option to disable the "Share" button.

                The Share button breaks inheritance on an item, and without warning to the user. With the default Permission Level of "Edit" in Team Sites, you can quickly have 100's or 1000's of items with unique permissions. Going forward, any permissions granted at the library or site level can create a situation where new users will see all of the content in a library, except for those with unique permissions.

                I would like to be able to disable (hide) the Share buttons at various tiers such as library, site, site collection or web application/tenant.

                181 votes
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                  9 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                • Bulk check-in/check-out

                  I need to be able to check-in or check-out multiple files. I'm not able to do this currently, when selecting multiple documents.

                  177 votes
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                    16 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                  • Customize SharePoint Email Alert Templates

                    Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.

                    Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.

                    169 votes
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                      17 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                    • More than 2 levels of "Group By"

                      There is a strong need to Group By more than two levels of column data. Example, we use SP to track mosquitos for vector control. I want to Group by Week, Trap Site, Trap Type, Species, Condition, etc... The ability to drill down and see totals for each condition or "Group By" would be fantastic. This leads to the next suggestion, Add Calculated columns to Group By Totals.

                      152 votes
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                        4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                      • Ability to save a file directly into a library and choose the metadata

                        There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
                        - Use a favorite/add network location/map network drive
                        - In Office, we can choose where to save, pin in each application
                        - Save from an email: a message or attachment by saving on the desktop
                        It would be amazing to be able to:
                        1. Mark all sites (or libraries) where we would want to save (shortcuts)
                        2. Click on save in any application and be able to choose one…

                        130 votes
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                          thinking about it  ·  3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Drag and drop from SharePoint to desktop

                          In the past, you were able to not only drag and drop files from your desktop to SharePoint, you could also drag and top files visvera from your SharePoint to your desktop. Unfortunately, this feature does not work any longer and was never intented to work based on the statement of the support specialist (Office365 support case: SRX616012694500709ID). I do not see a security issue here, because it only worked when the site was part of the trusted sites/intranet in the IE options. eRoom had this feature with a plug-in already back in 2002 (https://en.wikipedia.org/wiki/ERoom). It would be…

                          126 votes
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                            7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                          • Drag and Drop attachments from Outlook

                            Would love to be able to drag & drop email attachments directly from Outlook into a document library. Currently I have to drag them to my desktop and then drag from my desktop into the doc library.

                            101 votes
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                              3 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow a site owner to kick a user out of a file opened in Excel Online

                              If you have multiple people co-authoring in Excel Online, there are times when you need to open the file in Excel - typically for advanced formatting, etc. If someone has accidentally left the file open in their browser, there is no way to force them out and keeps the file locked. Although not always intentional, it can create a major headache by not being able to simply kick/close out that particular user from editing.

                              97 votes
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                                5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                              • Implement CMIS for real

                                CMIS is currently not available for:
                                - SharePoint Foundation
                                - Office365

                                CMIS is the standard for interoperability... Not implementing it in all SharePoint products demonstrates lack of openness.
                                Please let all SharePoint users enjoy interoperability, not just a fraction of them.

                                86 votes
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                                  5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                • export to excel

                                  Bring back 'export to excel' to the new document library experience

                                  84 votes
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                                    5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                  • A OneDrive client for on premises

                                    where you can select individual folders / files

                                    76 votes
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                                      5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Custom restrictions of file types that user can upload to a document library.

                                      SharePoint Online. We really need to set some restrictions of file types that user can upload to a document library.
                                      For example, to deny upload file with extension .bmp and .tiff.

                                      74 votes
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                                        13 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Ability to update Content Type using Datasheet view

                                        Add the ability to mass update Content Type using Datasheet view and NOT change the modified date.

                                        62 votes
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                                          8 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Enable "Open in explorer" in Google Chrome or Edge

                                          Some features do not work in Internet Explorer but do work in Chrome or Edge but the "Open in explorer" only work in IE.

                                          Please fully support IE11 or enable "Open in explorer" in Edge or Chrome. We need this feature for adoption.

                                          Fully support at least on browser.

                                          59 votes
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                                            1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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