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Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  1. Make rename in Teams reflect name changes in Sharepoint?

    When I rename a folder in the Teams app, the underlying folder is not renamed in sharepoint. This is most confusing.

    1,574 votes
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      134 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
    • Open Adobe PDF in client application

      Office 365 / SharePoint online needs to support opening PDF documents in SharePoint directly to client application (Adobe Acrobat Pro/DC).

      As of this request, technical support has stated the only way to open PDF files in Acrobat is to download/save them.

      SharePoint On Premise has supported this feature for some time.

      Adobe PDF files are as common and Microsoft Office Suite documents and must be editable directly to/from SharePoint Online without the need to down/save edit, and upload which adds user overhead and lowers productivity.

      1,336 votes
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        144 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
      • Remove the list view threshold (5000 by default)

        This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

        1,106 votes
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          141 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

          We are continuing to make our large list experiences better, please keep the feedback coming.

          Spring 2018 update:
          - We now support being able to manually add indexes to lists of any size (increased from lists up to 20,000 items previously).
          - Starting with the February release of the Office 365 Excel client, you will be able to export your full list instead of getting cut off part of the way through.

          What we are working on now:
          - Predictive indexing will start to work for lists larger than 20,000 items so your views will automatically cause the right indexes to be added to your lists.

          In our backlog:
          - Being able to index/sort/filter by lookup column types (like person, lookup or managed metadata columns) without being throttled.
          - Making sure that our REST APIs support querying in ways that will guarantee that the call will not be throttled.

          For…

        • Please let me drag Outlook attachments into SharePoint

          Something I find myself wanting to do pretty frequently is storing an email attachment somewhere into SharePoint or OneDrive for Business. I want to simply drag the attachment from Outlook directly into SharePoint or OneDrive in the browser. Alas, I cannot. I am forced to save the attachment somewhere (my Desktop, most likely) then either drag+dropping it into SharePoint/OneDrive or using the upload function in SharePoint/OneDrive to get it uploaded.

          It should be easier than that. Microsoft, please consider adding this functionality to get even more user-friendly integration between your suite of products.

          975 votes
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            68 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
          • Document sets in modern document libraries

            Document Sets in modern document libraries

            807 votes
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              83 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
            • Provide an option to disable the "Share" button.

              The Share button breaks inheritance on an item, and without warning to the user. With the default Permission Level of "Edit" in Team Sites, you can quickly have 100's or 1000's of items with unique permissions. Going forward, any permissions granted at the library or site level can create a situation where new users will see all of the content in a library, except for those with unique permissions.

              I would like to be able to disable (hide) the Share buttons at various tiers such as library, site, site collection or web application/tenant.

              362 votes
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                25 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
              • Customize SharePoint Email Alert Templates

                Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.

                Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.

                282 votes
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                  20 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                • Bulk check-in/check-out

                  I need to be able to check-in or check-out multiple files. I'm not able to do this currently, when selecting multiple documents.

                  279 votes
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                    27 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                  • More than 2 levels of "Group By"

                    There is a strong need to Group By more than two levels of column data. Example, we use SP to track mosquitos for vector control. I want to Group by Week, Trap Site, Trap Type, Species, Condition, etc... The ability to drill down and see totals for each condition or "Group By" would be fantastic. This leads to the next suggestion, Add Calculated columns to Group By Totals.

                    215 votes
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                      7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                    • Drag and drop from SharePoint to desktop

                      In the past, you were able to not only drag and drop files from your desktop to SharePoint, you could also drag and top files visvera from your SharePoint to your desktop. Unfortunately, this feature does not work any longer and was never intented to work based on the statement of the support specialist (Office365 support case: SRX616012694500709ID). I do not see a security issue here, because it only worked when the site was part of the trusted sites/intranet in the IE options. eRoom had this feature with a plug-in already back in 2002 (https://en.wikipedia.org/wiki/ERoom). It would be…

                      181 votes
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                        8 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add documentlibrary setting for opening in view or edit mode

                        Previously the default behavour was to open in Read mode, and then actively change to Edit mode - with the latest updates the default is to open in Edit-mode.
                        This causes Word Online to save the second the user opens the document, and thereby rendering the "Edited by" and "Last edited"-fields completly useless, as it in effect just shows who opened the document last.

                        It also causes users to make a lot of accidental changes to documents as well.

                        Since users are complaning about both the default behaviours, why not add a setting that let's the admins control how files…

                        180 votes
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                          12 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Ability to save a file directly into a library and choose the metadata

                          There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
                          - Use a favorite/add network location/map network drive
                          - In Office, we can choose where to save, pin in each application
                          - Save from an email: a message or attachment by saving on the desktop
                          It would be amazing to be able to:
                          1. Mark all sites (or libraries) where we would want to save (shortcuts)
                          2. Click on save in any application and be able to choose one…

                          178 votes
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                            thinking about it  ·  6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                          • Drag and Drop attachments from Outlook

                            Would love to be able to drag & drop email attachments directly from Outlook into a document library. Currently I have to drag them to my desktop and then drag from my desktop into the doc library.

                            162 votes
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                              4 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow a site owner to kick a user out of a file opened in Excel Online

                              If you have multiple people co-authoring in Excel Online, there are times when you need to open the file in Excel - typically for advanced formatting, etc. If someone has accidentally left the file open in their browser, there is no way to force them out and keeps the file locked. Although not always intentional, it can create a major headache by not being able to simply kick/close out that particular user from editing.

                              150 votes
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                                6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                              • export to excel

                                Bring back 'export to excel' to the new document library experience

                                117 votes
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                                  5 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                • Ability to set 'Tile' or 'List' as a default view

                                  Please allow libraries to be show in List view by default.

                                  I don't mind tile view, but when I got to all the trouble of setting up columns and mandatory fields and it displays tiles by default for each new user, all the power of the document library metadata is hidden.

                                  This happened for me when the library contained only PDFs

                                  112 votes
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                                    14 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Group by Content Type

                                    Allow grouping by Content Type within lists and libraries, just like we could in SharePoint 2007!

                                    110 votes
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                                      13 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Custom restrictions of file types that user can upload to a document library.

                                      SharePoint Online. We really need to set some restrictions of file types that user can upload to a document library.
                                      For example, to deny upload file with extension .bmp and .tiff.

                                      104 votes
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                                        15 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                      • New Experience Issues

                                        In the new experience, our users still want: 1) to check-in multiple files; 2) open .msg and .pdf files in their client application without having to download it; and 3) in the viewer while looking at a pdf file with an electronic signature, the signature disappears; we'd like to see the signature please.

                                        103 votes
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                                          17 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Requests for correction on behavior to open in edit mode of SharePoint Online and OneDrive for Business due to specification changes on MC 1

                                          When opening Word, Excel, PowerShell files of SharePoint Online and OneDrive for Business in Office Online with MC 131670 published in Message Center, it opened directly in edit mode.
                                          As usual, please restore it so that it can be opened in viewing mode by default.
                                          Or, add setting items so that you can select edit mode or viewing mode as the default value.

                                          100 votes
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                                            17 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
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