Sites and Collaboration
Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.
How to submit a new idea
- Check if it's already been suggested. If it has, vote for it.
- If it's new, submit it in 50 words or less.
- Gather support!
- If your idea receives over 100 votes in 90 days, we will respond.If not, we will close it.
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Default modern lists & library views to "Compact List"
The adages of "Compact List" is great, but it cannot be set as the default view. Add the ability to set "Compact List" as the default view for all modern lists and libraries. Moreover display within web parts as well.
99 votes -
read EXIF during import to picture library
When importing Jpeg pictures to a picture library, the system should automatically parse the EXIF header and publish the data to existing columns. It seems that the on-premise SharePoint was able to do so (using special column naming like e.g. "wicSystemGPS_Date", but this seems to be gone for SharePoint online.
99 votes -
Merge Folders and Subfolders
Please allow merging of folders within sharepoint. Have folders that occasionally get duplicated from user computers and I can't merge the contents back together in the web interface as is possible within the Windows File Explorer view dealing with locally sync'd copies.
96 votes -
Default notification for lists and library's hitting the 5000 items limit
At the moment there is no option to send a notification to an Office 365 Admin when a list or library is reaching the limit of 5000 items, it would be good if an out of the box option could be implemented to send this notification. e.g., a check-box option with an email field and the number of items to alert when reached, this would be great if it could be implemented across all site collections, so an Admin could set this up once and not worry about time consuming tasks of having to set up alerts or workflows to…
93 votes -
Easy way to unlock documents
Would it be possible or feasible to place an item in the menu or a button on the main ribbon to unlock a document? I have a document that is locked for offline viewing and I cannot make any changes to this document.
What make this frustrating is that I am being told by Office 365 that I am editing this document offline. I have restarted my one drive, my computer and all of my open documents on my laptop. I don't understand why this continues to happen but, it would be nice to have a simple fix.
Bottom line,…
92 votes -
explorer metadata
The new OneDrive Sharepoint experience changes the way synchronization works for Sharepoint, improving it on several levels.
Working with synced libraries is still a subpar experience because Windows is still unaware of many functionalities of Sharepoint:
Metadata columns - they can't be seen or used as search terms. If a custom metadata column is "required" instead of "optional", synced share becomes read-only. Firstly, Metadata columns should sync and viewable in explorer. They should also be editable (if the user has permissions).
Views - The default views from Sharepoint should also sync to Explorer and the user should be able to…
91 votes -
Ability to apply "Protect Document" (read-only recommended) on a folder or library
Our organization appreciates the modern option under File | Info | Protect Document to set files to "read-only recommended" instead of modifying permissions. It allow for files to still be easily collaborated on while preventing accidental changes. Brilliant!
We are finding an increasing amount of scenarios where all files stored in a specific folder or library would benefit from the option to mass-apply this setting. Essentially, providing the flexibility to put a gate on reference files that should stay static unless edits are necessary.
90 votes -
Option to set video playback speed
The document library supports plenty of video file types and the player supports play, pause, and skip using the timeline.
Adding the option to adjust payback speed in the viewer would be extremely useful.
Video is being shared more frequently so the option to consume it at a higher or slower rate to optimize for time or understanding would be valuable - it's currently supported in the Streams viewer.
85 votes -
Modern Document Sets Moving and Copying
Now that the Modern document set is released we need the ability to move and copy these to other libraries and or collections. Document sets are an ECM function and used mostly for solution building and not having the ability to move them for archiving purposes makes them an unfinished solution.
84 votes -
document metadata
make the metadata panel for a given document readily accessible
84 votes -
Email Enabled Libraries
Email enabled list for SharePoint Online, this was a great feature for direct interaction with sharepoint via mail, although site mail box is a similar concept, would love to see email enabled lists in 0365.
82 votes -
Column width resizng should be more discoverable
Column width resizng in modern doc lib should be made more discoverable. Today you can resize by hovering the cursor between column headings and drag the divider. however the divider is not visible at all unless you hover over. would be great to make it light grey or something.
81 votes -
Drag and drop folders in browser for SharePoint 2016
Our state organization has upgraded SharePoint from SharePoint 2010 to SharePoint 2016. This upgrade has resulted in a functionality loss of being able to drag and drop folders to libraries in browser. We are requesting that Microsoft restore the drag drop folder functionality in SharePoint 2016 that was lost. This loss has had an adverse impact to our business users.
80 votes -
Add Original Document Create Date to document library when uploading documents
When uploading documents into a document library SharePoint enters today's date as a create date for the document even thought that document could have been created 4 years ago. This gets confusing when trying to implement retention policies. A library might have hundreds of documents that have the same date, even though those documents were moved to SharePoint from a shared drive on the network. :(
Suggestion to fix:
Have an option for the user to user the original document create date when uploading a document as a checkbox. And an option to replace it with today's date which is…79 votes -
Why can't you simply cut and paste files from one folder to another in sharepoint??? It's ridiculous that you can't do this.
It's simply. Include a way of cut and pasting files from one sharepoint folder to another
74 votes -
Put field choices in alphabetical order
The latest update to Sharepoint took away the ability to manually alphabetize the menu options in a "choice" field list. Now the new choices just get added to the bottom, which will make it much harder to search for the appropriate choice.
73 votes -
Enable Download Alerts in SharePoint & OneDrive for Business
Would be great to get notification alerts when a file or files are downloaded from SharePoint or OneDrive for Business. Alerts work well for uploading or adding a file or files, deleting a file or folder etc. I understand it may be able to happen via PowerShell?.. but not sure. Have opened ticket for same and will follow up.
Download notifications for all... all for one and one for all !
73 votes -
Copy - Move files : allow Site search
The copy or move function in modern document libraries is not usable if there are many site collections or libraries. we should have a search allowing us to select quickly a site (such as the Sharepoint Search returning sites) and a Library
72 votes -
durable links
Durable links should be valid even after any action like rename doc/rename lib/move across webs/move across site collections....and so on.
There was a lot of promises but now Durable links are not better then Document ID. They are worse.Make it useful not useless. Lets make documents durable links really durable. I don't care how the technology is called. Me and our customers really need solid technology that is available already on different platforms. Why you don't you use search to be used if document is moved across site collection? Why only Microsoft documents reflect Durable links? Why there is…
71 votes -
Hide Grouped By Column Name
When using a group by view on a modern page, having the name of the Column is worthless.
Can we just have the metadata that is tagged on the item show up in the grouped by view header like a folder name.
we do not need ColumnName:Tag as our grouped by headers any more.
70 votes
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