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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  1. Freeze Column Headers

    Would love to see the ability to freeze column headers at the top of the page when a user scrolls through a long list.

    544 votes
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      65 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
    • Column totals missing in modern list views

      Column totals missing in modern list views.

      This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

      290 votes
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        20 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
      • Prioritize large list management in SharePoint Online

        Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

        This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

        249 votes
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          20 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

          Hi everyone, I’m happy to announce that the ability to add indexes to lists of any size is available to SharePoint Online customers as of March 2018. You can now go to “Indexed columns” in List or Library Settings page, and add indexes even if your list has more than 5,000 items. For up to 20,000 items, the indexing should be near instantaneous. For lists with more than 20,000 items, indexing will use a background process and may take some time, usually minutes, but possibly longer if there are a lot of items and if SharePoint is busy serving other requests. Similarly, you are also able to remove indexes that you no longer need.

          We are continuing to work on making larger lists work better, so we will keep this item open. Please don’t hesitate to send feedback if you are running into issues while managing your large lists, and…

        • Enable the ability to paste images directly into multi-line text boxs instead of just URLs

          Currently you need to paste a URL in a MLTB but if someone is looking to clip and paste a image from their PC, this become a pain. Can we please just paste directly into the MLTB?

          132 votes
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            12 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
          • Remove the 255 character restriction on Hyperlink fields

            There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

            100 votes
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              3 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
            • Modern experience for Task lists

              Half our lists are not normal lists but task lists. Often both normal lists and task lists are combined in themed processes with lookups.

              It would be really great if the task lists can also switch to the modern experience. It is getting really annoying now to have a mixture of classic and modern experience within the same site/for a single process. Specially for the end user there is need in consistency. Also to introduce the modern experience properly it is much better when a total site can be changed at once and not only a few apps.

              84 votes
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                4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
              • Support Field level Permissions

                SharePoint should support Field-Level permissions. It is very common to need the ability to show/hide field values depending on current user permissions

                65 votes
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                  3 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                • Automate populate Person field with [Me] value

                  It would be helpful to be able to automatically populate a List Person field with the name of the user adding an item to a list. Option would need to allow for easily overriding the automatic entry.

                  61 votes
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                    3 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Allow lookup columns brought up from different list into calculated columns

                    Dear Microsoft, this limitation causes a huge impact in our organization - we have been trying to migrate from MS Access into Share Point due to the collaboration it brings, but the limitation of not being able to use "lookup columns" from other lists into "calculated columns" is pretty bad. It affects negatively our ability to compare and do calculation with values from different fields. The whole purpose of MS Access is to run these queries, but since MS shifted to Share Point we thought that was possible as it not. Please do what it takes to make this happen! …

                    59 votes
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                      2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                    • Allow survey list owners and administrators to view the incomplete survey user names

                      Allow survey list owners and administrators to view the incomplete survey user names. When the survey went live, the count showing at overview.aspx under "Number of Responses:" doesn't match the actual number or responses shown in "all responses".

                      Is possible to give any view or option to owners of the list to check the incomplete survey user names.

                      It will helpful for all. Thanks

                      57 votes
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                        4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                      • missing search box in modern lists

                        On the classic sharepoint there is a search box that is very helpful. Please add that to the new look.

                        56 votes
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                          3 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                        • Adding geolocation field to SharePoint Lists

                          One of the hidden gems in Sharepoint is the new geolocation field. A geolocation field enables you to annotate SharePoint lists with location information. In columns of type Geolocation, you can enter location information as a pair of latitude and longitude coordinates.

                          For whatever reason, there's no way to add a new geolocation field via the UI. Instead you have to go through some hoops with PowerShell (see: http://zimmergren.net/technical/sp-2013-getting-started-with-the-new-geolocation-field-in-sharepoint-2013) and/or script (see: http://mysharepointinsight.blogspot.com.tr/2013/05/adding-geolocation-field-to-sharepoint.html).

                          As I understand it, there's an MSI package (SQLSysClrTypes.msi)that must be installed manually on the WFEs in an on premises installation to enable geolocation, but…

                          56 votes
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                            1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                          • Update Excel and Access SharePoint list creation to new/Modern list experience

                            If a list is created using Excel 2016 Table/Tools/Export/Export to SharePoint list,it is created in Classic mode with no Advanced option to select the view experience. This is the same as the Access 2016 behaviour with linked lists - i fact if you link to a Modern list and update it in Access, it reverts to Classic with no option in Advanced settings.

                            Can Excel and Access be fixed to allow New experience? Linking to a SharePoint list using Access seems to me the easiest way to do bulk edits and transformations on the data in a SharePoint list but…

                            45 votes
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                              4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                            • Lookup on lists over 5,000

                              Lookup Columns that go to a list that contains more than 5000 items does not work even if that list is indexed. Indexing allows users to see items in the list in a normal view, but when trying to do a lookup to that list from another site or library, there is no filtering applied. It would be nice if some filtering could be applied to the lookup feature to help narrow the results shown in the lookup.

                              43 votes
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                                7 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                              • Add calculated column type "HTML"

                                Add a calculated column type "HTML." This would allow for greater creativity and flexibility within lists, and allow for project status dashboards.

                                41 votes
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                                  2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                • Allow lookup columns in calculated columns

                                  I need to use a lookup column in a formula of a calculated field.

                                  38 votes
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                                    2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow Floating Headers for Column Name lists

                                    When we scroll down some of our more complicated lists, it would be beneficial to see the column names at all times to not lose track of which column we are looking at.

                                    34 votes
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                                      0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Ability to lock columns in Datasheet view

                                      As a SPOL user I want the ability to lock column heading/columns while viewing a list in a Datasheet view. With the current functionality if you have a very long list of items, or many columns then the user can easily get lost.

                                      33 votes
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                                        0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                      • 33 votes
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                                          2 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Fix REST FileRef queries

                                          REST queries like this

                                          /collections/_api/web/lists/GetByTitle('Collections')/items?$filter=(startswith(FileRef,%27/collections/Lists/Collections/somefolder/%27))

                                          no longer work in SP2016, while they worked fine in SP2013. In SP2016 it only returns empty result set.

                                          Issue is with FileRef, so also (FileRef eq something) no longer works in SP2016.

                                          Pretty please fix this.

                                          31 votes
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                                            6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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