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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Make option for O365 labels to be required

    The option to have s setting to make O365 labels (such as those used for retention policities) a required part of a docunent's meta data. .

    14 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  2. Site Columns, Content Types and New SharePoint Document Property Panel

    Today when using a document library and content type. Existing documents can be opened and the SharePoint Properties panel can open. But if a Content Type is created with Site Columns and a document template is added. When using New Document feature of a document library configured to open in the Client Application. The SharePoint Properties panel cannot open or load until the document is saved and reloaded. Attempting to use the Content Types to ensure users create documents consistently with all document properties. However, they are not prompted for the fields until they save and in some cases must…

    13 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to add years only in a date field (or in a non-comma numbered field)

    Please make it possible to add years only in a date field (or in a non-comma numbered field). It is unnecessarily complicated when we want to tag records with the year they apply to. In a "number" field, 2019 is 2,019. A date field requires a full date. The workaround is using text fields, but this loses the ability to calculate duration (show me the last 3 years, or whatever). This is a common need - make this simpler!

    13 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  4. Quick Link - Link titles are searchable and appear in search results by default

    It would be nice if when adding a link via the quick links web part, that the Title of the link would automatically be searchable and appear in search results.

    13 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  5. Folder Metadata

    Should be able to mass update metadata for files in a library that also consist of folders . Folders should also be labeled with defined metadata

    13 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  6. Filter metadata using a tree view

    I want to be able to set up the filter pane for my metadata columns as tree views by default. To do this at the moment, I have to select 'see all' then change from List View to Tree View because List view is by default. If I could set it up once and for all, I could gain a precious time and things would be easier for the users.

    12 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  7. Sync Hidden Taxonomy List Accurately after Term Store Update. Provide Powershell/CSOM to do so if it is not happening.

    Sync Hidden Taxonomy List Accurately after big Term Store Update. Provide Powershell/CSOM to do so if it is not happening. Something similar to following command which we have for on prem

    11 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow documents in a folder to inherit folder metadata

    It would be of immense help if you could add an option to let documents in a folder inherit the folder metadata. With the possibility to overwrite it. And also to enable adding metadata to a folder without having to use "quick edit"

    11 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  9. Quick edit for all pages and views

    Quick edit should work on all pages and all views. However, there are multiple views where it doesn't work. An example would be any view that is grouped. This is annoying because sometimes you have the information filtered and to use the "quick edit," you have to go back and then re-filter within the quick edit view.

    11 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  10. Update documents metadata when copying/moving in Document Set

    If you copy/move a document into a document set (where both the document and document set are in the same library) having shared columns configured, it will not update these shared column values unless you perform an update on the document or documents set afterwards. It should apply automatically after a document is copied/moved into the document set.

    10 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. Enable syncronization between column ID of Sharepoint and the column ID Document of File Explorer

    Sharepoint assigns an ID number to each document, which could be a great freature to keep track of a specific document when the user circulates printed of pdf versions of that document. However, the ID column cannot be synced with the ID document column of the File Explorer, and thus the ID column of Sharepoint becomes useless. As you might know, for advanced users of Word and Excel, the online version of those programs is not yet a choice because many of the advanced features remain available only in the desktop version.

    9 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  12. Managed metadata navigation term set sorting

    When a term set has 'Use default sort order according to current language' set in its custom sort tab the setting gets automatically set to 'Use custom sort order' when a user creates a new page. This fits the definition of a software bug because it is an an unexpected result and unintended behaviour. In all other settings in the term store administration and in site settings they only need to be set once and they stay set. But this one you have to go and set it back to the 'default' one after creating each new web page in…

    8 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable metadata columns to be customised within sub-folders, not library wide

    We would like custom metadata columns we create to only be viewed in a specific sub-folder, rather than an entire document library.
    In trying to adopt a flatter file view, we are implementing metadata however we are currently unable to create metadata without it automatically applying to the entire document library.
    Sometimes the metadata isn't relevant to the top tier folders, but is crucial for bottom tier folders to improve organisation. Also, the types of metadata needed can differ between folders that sit within the same document library. But if all of the metadata columns needed within one document library…

    7 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  14. Making metadata mandatory in order to publish a site page

    When creating a site page in the modern experience, there's no way to attach metadata directly from the Site Page. The user has to save a draft/publish and go back to the Site Pages Library to add the metadata.

    We are in the process of building a company-wide Wiki and would like to ensure every wiki page has the appropriate metadata. In order to facilitate this, we would like our users to have the ability to save a draft page but not have the ability to publish until the required metadata is filled out.

    If the metadata fields appeared as…

    7 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  15. Filter on months/years instead of exact dates

    In a list with the DateTime column, add the ability to filter on months and/or years just like in Excel/Access. This way people can show all list items containing the value of this year or month. Now it is only possible to filter on exact dates.

    7 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow Picture Library metadata to be retained while moving pictures

    I need the ability to move pictures in a Picture Library to another Picture Library while retaining the metadata.

    I've tried the Copy to... and Move to... functions, but they only go to Document Libraries, which don't retain the metadata (plus Document Libraries are not the same as Picture Libraries).

    I've also tried syncing both libraries with my PC and simply moving the files over, and the metadata disappears.

    This is one big hole that is affecting our ability to make proper use of SharePoint for digital asset management.

    7 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  17. Download Tracking

    Would it be possible to track who download files?

    7 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  18. Make date of Last Major Version available

    Currently you can easily find, display and work with the 'last modified date'. This is the data/time of the last change, which could be a minor version. We would like to display in the view, and work with, the date of the publication of the last major version.

    7 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  19. Termstore display treeview on modern libraries

    Treeview from the termstore is not displayed on modern libraries. It is a blank page. Not even the old treeview (classic) is displayed

    6 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  20. bug - sharepoint blocks creating columns with existing names

    This uservoice is really a bug report on SharePoint Online based on the existing documentation, but raising the service request couldn't help out here since it passed the product teams "by design" statements.

    I discovered recently that the modern UI on SharePoint actually checks and blocks the creation of any columns reusing an existing title. This must have been overlooked sometime during the evolution to modern, but the title of a field has never before been required to be unique. Referencing any old developer documentation will also tell you the same thing, that internal and static names are required to…

    6 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
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