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  1. Enable Metadata Inheritance for PDFs

    Now that Save to PDF is embedded in the Office 365 Apps Word, Excel, PowerPoint etc, it makes no sense at all not to inherit the metadata created as part of the application file when the file is saved to pdf on a a SharePoint DocLib.

    Please enable application files saved as PDF to a DocLib to inherit the embedded metadata.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to restore Site Columns and metadata values

    Currently there is no way to restore the metadata values in list or library if a site/list column was deleted. It would be great to have that capability available to admins.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  3. termstore: add export termset option as default feature

    Incorporate the export termset option to enable termstore usage on multiple tenants of same organisation (Asia- Europe etc)s

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  4. Option for auto-complete to retrieve characters in the middle of a term when typing in a managed metadata field

    When users are typing a tag for a managed metadata field, they should have the option to see terms pop up for auto-complete/predictive text if characters in the middle of a term match what they are typing. For example, a search for "River" should allow the term "Colorado River" to pop up for auto-complete. There should be a function to enable or disable retrieval of characters that do not fall at the beginning of a term.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  5. Enable permission-based metadata

    We need to be able to assign who can view something based on metadata. Other DMS systems have this feature, but SharePoint is lacking. For example, if a document type is labeled as an engineering document, we should be able to connect that any document identified as an engineering document can only be viewed or edited by the engineering group. That kind of thing. It's quite important and difficult to say that SharePoint can meet our needs when other DMS systems have these capabilities and SharePoint does not.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  6. retain the Termstore values when I do the Move to functionality

    When copying files, metadata stays, however, when we move a document, we need to retag --

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  7. Taxonomy field error on modern sites

    On a new Communication site (not tested on modern team site), when you want to create a new column as Managed Metadata, there are an error with a feature that not enable.

    The Taxonomy feature (Feature ID "73EF14B1-13A9-416b-A9B5-ECECA2B0604C") has not been activated. <br> A term set or anchor point was not selected.

    From provisioning script, enable this feature can take a lot of time, sometimes until do crash the script.

    Previously (on classic), when you selected "Customize your term set", a new term set with the site column name was created with no error.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  8. Lock document for editing while waiting for the retention label to be applied

    Currently if you set document status to "Final" it may take from 2-7 days before the retention label is applied and the lock occurs next to the document. In this interim period other users may change the document, which should be avoided. Are there any plans to shorten the time for retention labels to be applied, or somehow prevent the document to be updated in the meantime?

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  9. Uploading onto grouping assumes metadata

    When you drag and drop a new file onto a grouping of metadata it assumes that piece of metadata. This is fantastic, however if there are a two groupings it does not assume both sets of metadata.

    For example, a library may be grouped by year then month. If you expand the year then drop the file onto the appropriate month it gets tagged with the month but not the year. It should get tagged with both year and month selected.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  10. CDS values as metadata

    Use values stored in CDS as metadata.

    For instance, if we have our customer list in CDS (we are a b2b business, so we have a couple of hundred customers) I would expect to be able to tag a document (say a sales agreement) with the relevant customer. I would expect our list of customers to be available as a metadata column, so that I do not need to keep a separate list of our customers. Hope you understand what I mean :-)

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. List all documents filtered by "Shared with" [Me]

    Have metadata or custom column for libraries/lists or webparts to create views or rules to show all site or library documents that are shared with [Me].
    This would be very useful in customizing pages to show users not only documents they created or modified but also those that have been shared with them by other authors or contributors.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  12. Failure reason

    Detailed reason for failure

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  13. Metada FAQ

    Could we have an FAQ on adding metadata to imported files please? I have dragged in a file and wasn't asked to add metadata and can't see how to do this.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  14. Labels and Categories for each file

    Hi all, basically, SharePoint is not so bad, but essential things are missing like: label or tags. This is such an important feature, this should never ever be ignored! Further more, you have the options for displaying videos, documents and pictures, but you did not think them thru! I would need a page-type for each of them and each type needs to be filled with the most user-friendly functions possible. The video page should be like Youtube, the Picture page should be like Instagram and the document page should be like Ebook. Everything should be indexed for the search function…

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  15. Eliminate the "view entries" link on empty multi-line comment columns

    On lists and libraries, when there's a multi-line comment or append-only comment, don't display "View entries" if the column is empty.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  16. Tag into file's properties

    Insert tag into library file's properties to semplify search

    2 votes

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  17. Add (de)Select All button for checkboxes

    Our organization needs a "SelectAll" button or a "UnselectAll in filter panel (Checkboxes) through which the user can reset or select all filters in one go.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  18. Return "Edit" option to modern list and library contextual menu

    Until recently, when selecting a single item in a modern list or library, "Edit" was an option available from the context menu. The user could click this to quickly edit item metadata. That option is no longer available, so the user must use "quick edit" or the information panel. "Quick edit" is not as targeted, and the information panel is not intuitive for users and requires too many clicks/scrolling to access properties. Please return the "Edit" option.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  19. Metadate navigation tree

    *English follows Japanese
    ■Title(件名):
    メタデータ ナビゲーション設定時の表示について

    Metadate navigation tree


    メタデータ ナビゲーションの設定にて "ナビゲーション階層の構成" より "フォルダー" を選択した際に、[ライブラリ名] - [フォルダー] - [作成したフォルダー] の順で表示されます。
    ライブラリ内で一番上位の階層にフォルダーを作成しているにも関わらず、間に [フォルダー] が表示されることにより、ユーザーによっては混乱を招く可能性があるため、[フォルダー] 項目を非表示化する機能の拡充を要望します。

    In navigation hierarchy tree, it is displayed in this order> library name>folder>newly created folder. Add option to hide/show [folder] that is in between [library name] and [newly created folder] as an terms of [folder] may confuse users.

    Thank you for your consideration.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  20. Page properties web part column title personalization

    Allow us to change the displayed title of each property that is revealed in the web part.
    Today, the column name is used and cannot be changed. Some of our column names are shortened or cryptic. Give us the ability to change them in the web part set-up.

    As I set-up a new demo intranet only using the new metadata functionality, I am using the same titled managed Metadata columns for different purposes in different parts of the Intranet. This also drives a need to tweak their displayed titles when revealing.

    2 votes

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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
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