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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. PowersApps Webpart recognizing Target Audiences

    The PowerApps Webpart should recognize Target Audience and only renders if applicable.

    Thank you

    5 votes
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  2. Simpler Flow for SharePoint Calendar

    Please make the out of the box SharePoint Calendar a recognized list in Flow and make it simpler to set up an Approval Flow on a calendar.

    As it stands now, you have to create a request list or MS Form to route to an approver and then when the item is approved, update the Calendar list. You should be able to do this in one step by setting up a flow on the Calendar list itself.

    5 votes
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  3. Restrict access to powerapps

    Powerapps is positioned as a frontend for sharepoint. A major feature of frontends is providing data validation and security. Sharepoint cannot be configured to only allow access via a powerapp. This makes powerapps effectively useless for a lot of workflows because sharepoint advertises direct data access to each person with access to the powerapp, and thus a simple bypass to the power app.

    5 votes
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  4. Allow users to start a Flow when they have read-only access to a list

    Users need a minimum of Contributor access to a list to trigger a Flow. Flow has its own run-only users list, so why do SP permissions have anything to do with it? It seems they only need this access to be able to trigger Flow, not because they actually need to edit the list.

    The work around - give users contribute but remove it using item-level permissions, is horrible and gives the users a quick edit button that won't work.

    5 votes
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  5. Re-link a disconnected PowerApps App or form to the parent list

    PowerApps Integration - as well as Create an App and Customize Form, add an option to the List View PowerApps control to re-connect an existing PowerApps app or form that has been inadvertently disconnected - find related PowerApps in the tenant that are using the specific list as a primary data source and offer them as options.

    5 votes
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  6. Document change alerts: every N minutes

    For the document alert please make an option to give updates every N minutes. Because you have updates immediately on all changes which generates too many emails, and then once a day, which is not enough when there is active work on the document. I'd like to set an alert for every 30 min, or every 60 min. That way I don't have a flood in my inbox and at the same time I am frequently updated on the progress. Thank you.

    5 votes
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  7. Please provide Flow connection for creating/copying list to new list in sharepoint,and provide "Save list as a template" Flow connection.

    Now we can't create/copy sharepoint list in MS Flow, because there is no this connection. So if we can't create list according to year number in Flow. And because there isn't "Save list as a template" function in sharepoint online, so we can't do this work manually.

    4 votes
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  8. Prevent other users from approve/reject task not assigned to them

    On-prem SharePoint only allowed the user assigned a task to respond to that task, and restricted anyone else not assigned from approving or rejecting. SharePoint Online allows anyone to approve or reject the task regardless if they are assigned to that task or not. Please prevent users not assigned to a task from approving or rejecting them.

    4 votes
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  9. Make Forms Function as Forms

    Make your "Forms" to actually function as forms. The current application named "Forms" is mislabeled and is really a survey. Forms need to allow for people to skip branched items that are not applicable to the request and to attach supporting documentation.

    4 votes
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  10. Contract Management

    please make it easier- more intuitive, to search for the status of where the contract is in the approval process

    4 votes
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  11. MS Flow - Smart Send an Email Action that codes HTML for you

    MS Flow - Send an email function: Enhance the Body section to be a Rich Text Editor which creates a nice looking HTML email that include the dynamic content as well as expressions. It would also be nice to have a preview pane to see how it looks.

    4 votes
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  12. awesome idea

    a good idea

    4 votes
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  13. Please add a link to access the approval and rejection page directly in the approval email.

    *English follows Japanese

    ■Title(件名):ワークフロー実行時に送付されるメールの内容に 承認と却下のページへアクセスできるリンクを追加してほしい。

    Please add a link to access the approval and rejection page directly in the approval email.


    ■Description(内容):
    ワークフロー実行時に承認者に送付されるメールの内容にワークフローが実行されたアイテムへアクセスするためのリンクはございますが、 承認と却下のページへアクセスするまでの手順を踏む必要があるため、承認者に送付されるメールの内容に承認と却下のページへアクセスが可能なリンクを追加してほしい。​​

    At present, I recognize that the link for accessing the item is described in the contents of the mail which sent to the Approver at the time of execution of the Workflow. However, there are multiple steps before accessing the approval and rejection page so that please add a link to access the approval and rejection page directly in the email in which sent to the approver to make it easier.

    Thank you for your consideration.

    4 votes
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  14. response to help request

    It would be good to know if I will get a response to my help request.

    4 votes
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  15. Fix issue where workflow emails do not reach their destination, and add function to detect this issue

    *English follows Japanese

    ■Title(件名):
    ワークフローのメールが届かない事象の改善および事象を検知する機能の追加を希望します。
    Fix issue where workflow emails do not reach their destination, and add function to detect this issue


    ■Description(内容):
    たびたびワーク フローのメールが届かない事象が発生します。(エラー メッセージ : "電子メール メッセージを送信できません。サーバーの送信メール設定が正しく構成されていることを確認してください。")
    事象の原因は送信サーバーの IP が Exchange Online のブロッキング リストに一時的に載っているためですが、ユーザー側では本事象を回避することができないため、早急に本事象の根本対策を希望します。

    また、管理者側で事前に本事象を把握したいと考えていますが、メール処理におけるエラーを検知することが現状できない状況です。
    そのため、以下のような対策または管理者にて事前に本事象を検知できる機能の追加を希望します。


    1. 本事象のエラーを検知し、ワークフローのメール処理のみ再実行する。

    2. 本事象のエラーを検知し、管理者や担当者へメールにて通知する。

    3. "ワークフローの履歴" のログを "期間" と "イベント種別" を指定してダウンロードし、エラーがないか確認する。

    Occasionally, workflow emails are not correctly sent. (Error message: “The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.”)
    This issue is caused when the outgoing server’s IP is temporarily listed in Exchange Online’s blocking list, but there is no workaround on the user side, so…

    3 votes
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  16. An option to disable syncing of filters and sorting

    When working on a shared spreadsheet document in Teams we need to use different sets of sorting and filters to be applied at the same time.

    Currently filters and sorting applied by one persons prevents other to do his/her job and vice versa.

    We are working on different parts of the document and each of us needs to see something different at a given time.

    Filters and sorting are modifying the access to the data but not change it and there should be a way to disable the sync for it if needed.

    Working on off-line copies is not an…

    3 votes
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  17. Prevent flows to be triggered by the document set timer job

    Workflows (Flow) that should normally be triggered by document creation or modification are starting every 5 minutes when the document set shared columns timer job runs. No real modification happens on the documents. These flows should not run so often. Could you have a look at this issue? Thank you.

    3 votes
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  18. All functionalities of old versions of SHP Designer should work in the new ones. This is not the case. Why?

    In SHP online, a workflow made with SHP Designer 2013 starting a functionality on an item created by a workflow SHP Designer 2010 is not detected to start automatically. The problem is that a lot of functionalities of SHP Designer 2010 don't work with SHP Designer 2013 anymore. So, you can't do anything else than using a mix of both versions.

    3 votes
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  19. Workflows SHP 2010 should work in following versions

    Automatic creation of items in a library and use the columns of these items in Word documents are perfectly working with SHP Designer 2010. Why does this functionality don't work in the following versions of SHP Designer?

    3 votes
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  20. Add a feature to schedule the document publishing date in the library

    It would be great to have a feature to schedule the document publishing date to automatically publish the document on that day.

    3 votes
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