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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
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  1. Column totals missing in modern list views

    Column totals missing in modern list views.

    This is an often used function, and the workaround to set the list back to classic will only be a temporary solution.

    367 votes
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      30 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
    • Page Layouts in Modern Pages

      The modern pages are great, however there should be more flexibility such as being able to select different page layouts and would take the best from the old classic pages and incorporating with the new modern look and feel.

      334 votes
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        20 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
      • Customize SharePoint Email Alert Templates

        Allow the site collection admins to customize the template for the standard SharePoint alerts. The current email alerts are confusing, provide too much information to the user and are out-of-date style-wise.

        Allow the admins to add common fields, i.e. "Title", "Created By", and include an image and hyperlinks. Also allow adding a CSS style sheet.

        284 votes
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          20 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
        • Bulk check-in/check-out

          I need to be able to check-in or check-out multiple files. I'm not able to do this currently, when selecting multiple documents.

          283 votes
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            29 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
          • Prioritize large list management in SharePoint Online

            Large list management has to become a priority. Even with the most thought out and careful planning, inevitably something will come up and you need to make a change to a list or library. Once that goes over 5,000 items, it becomes impossible to do anything management related to the list, which actually hinders it's use. Users can continually add files, but you can't do anything to help them.

            This has to be addressed in some fashion, whether it is allowing APIs like REST and CSOM to bypass this restriction so they can perform basic administrative operations or giving us…

            275 votes
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              20 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

              Hi everyone, I’m happy to announce that the ability to add indexes to lists of any size is available to SharePoint Online customers as of March 2018. You can now go to “Indexed columns” in List or Library Settings page, and add indexes even if your list has more than 5,000 items. For up to 20,000 items, the indexing should be near instantaneous. For lists with more than 20,000 items, indexing will use a background process and may take some time, usually minutes, but possibly longer if there are a lot of items and if SharePoint is busy serving other requests. Similarly, you are also able to remove indexes that you no longer need.

              We are continuing to work on making larger lists work better, so we will keep this item open. Please don’t hesitate to send feedback if you are running into issues while managing your large lists, and…

            • Ability to resize images on modern pages

              I'd like to be able to resize an image directly from the modern pages image webpart. This is really annoying that the pages are so easy to create but that you can't control the image size on the page.

              271 votes
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                working on it  ·  15 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
              • Overview of applied content types

                Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

                243 votes
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                  11 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

                  A consolidated admin view of where published content types are being used is still being evaluated, but for folks voting for the related use case of “better creation and management of content types” please refer to site designs (aka.ms/spsitedesigns) as a modern mechanism to create/apply content types to site libraries. We are also looking at how this could be more easily supported from hub sites.

                • Add a decent photowebpart

                  Add a photowebpart that shows the content of a picture library in thumbnails. when you click a thumbnail, a popup will appear with the photo in a "normal size" (as available in _w hidden folder) and than you can browse the photos with next/previous buttons, with an option To show the picture in original size.

                  221 votes
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                    3 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                  • Publish date format defaulting to US Format in Modern Pages for other regions

                    The Published date on Modern Site Pages in Classic SharePoint sites is defaulting to US format (MM/DD/YYYY) although the tenant is in AU format (DD/MM/YYYY).

                    The date format for other content in SharePoint Classic sites is MM/DD/YYYY which is same as Regional Settings.

                    217 votes
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                      35 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                    • More than 2 levels of "Group By"

                      There is a strong need to Group By more than two levels of column data. Example, we use SP to track mosquitos for vector control. I want to Group by Week, Trap Site, Trap Type, Species, Condition, etc... The ability to drill down and see totals for each condition or "Group By" would be fantastic. This leads to the next suggestion, Add Calculated columns to Group By Totals.

                      216 votes
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                        7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                      • Full-Width Column Webpart available to Team Site Template

                        In the Modern Experience, allow the option to add "Full-Width Column" webpart. Currently, this is exclusively available for Communication Site template. Would be great to have this available for Team Site template. It does not look aesthetically appealing have this area of white space on the right hand on a site page.

                        194 votes
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                          25 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                        • Enable custom columns for modern pages

                          Consistent with the classic "publishing" use case, would like the ability to add custom columns to modern site pages and make these columns editable in the page properties UI in the Site Pages document library.

                          An extension of this would allow editing of the page properties on the page itself, similar to custom page layouts on classic publishing pages.

                          188 votes
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                            11 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add documentlibrary setting for opening in view or edit mode

                            Previously the default behavour was to open in Read mode, and then actively change to Edit mode - with the latest updates the default is to open in Edit-mode.
                            This causes Word Online to save the second the user opens the document, and thereby rendering the "Edited by" and "Last edited"-fields completly useless, as it in effect just shows who opened the document last.

                            It also causes users to make a lot of accidental changes to documents as well.

                            Since users are complaning about both the default behaviours, why not add a setting that let's the admins control how files…

                            187 votes
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                              12 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                            • Drag and drop from SharePoint to desktop

                              In the past, you were able to not only drag and drop files from your desktop to SharePoint, you could also drag and top files visvera from your SharePoint to your desktop. Unfortunately, this feature does not work any longer and was never intented to work based on the statement of the support specialist (Office365 support case: SRX616012694500709ID). I do not see a security issue here, because it only worked when the site was part of the trusted sites/intranet in the IE options. eRoom had this feature with a plug-in already back in 2002 (https://en.wikipedia.org/wiki/ERoom). It would be…

                              181 votes
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                                8 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                              • Ability to save a file directly into a library and choose the metadata

                                There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
                                - Use a favorite/add network location/map network drive
                                - In Office, we can choose where to save, pin in each application
                                - Save from an email: a message or attachment by saving on the desktop
                                It would be amazing to be able to:
                                1. Mark all sites (or libraries) where we would want to save (shortcuts)
                                2. Click on save in any application and be able to choose one…

                                180 votes
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                                  thinking about it  ·  6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                                • In SPO, enable the option of activating SP publishing infrastructure feature in Communication sites

                                  In SPO, enable the option of activating SP publishing infrastructure feature in the modern Communication site template/sitecollection.

                                  177 votes
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                                    54 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add customization possibility to the new SharePoint Home page

                                    Based on the new feature being now rolled out at large: https://blogs.office.com/2016/05/04/sharepoint-the-mobile-and-intelligent-intranet/

                                    The new SharePoint Home page (landing page) is cool and we really appreciate the new look and feel.

                                    The only issue is that we can not customize that Home page and place the different items based on our priority!
                                    Based on what we have now:

                                    Links
                                    Followed Sites
                                    Recents
                                    Suggested

                                    It would be very interesting if we could place the LINKS on the right followed by the Followed sites!

                                    Then we would have the Recents and Suggested sites on the left menu.

                                    Basically being able to move parts…

                                    171 votes
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                                      22 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Enable the ability to paste images directly into multi-line text boxs instead of just URLs

                                      Currently you need to paste a URL in a MLTB but if someone is looking to clip and paste a image from their PC, this become a pain. Can we please just paste directly into the MLTB?

                                      171 votes
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                                        18 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Add Table of Contents (TOC) for SharePoint Wiki pages.

                                        Wikipedia had it implemented years ago. I suggest you to add a dynamically created Table of Contents (TOC) for SharePoint Wiki pages, according to the title-styles used in the documents.

                                        167 votes
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                                          thinking about it  ·  10 comments  ·  Site Scripts & Site Designs  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Anchor Links or Collapsing Sections

                                          It would be helpful to have sections that collapse, tabs, or anchor links for pages that contain lots of information. Word allows you to create bookmarks, and OneNote allows you to create tabs to easily navigate lots of information on a given topic. It would be great if you had the same flexibility with a page in SharePoint

                                          166 votes
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                                            15 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
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