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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Add a decent photowebpart

    Add a photowebpart that shows the content of a picture library in thumbnails. when you click a thumbnail, a popup will appear with the photo in a "normal size" (as available in _w hidden folder) and than you can browse the photos with next/previous buttons, with an option To show the picture in original size.

    336 votes
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    6 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  2. Overview of applied content types

    Content types are an essential part of SharePoint. One issue that has been around since SharePoint 2007 is the absence of an overview of all applied content types. Why is this important? Try to delete a content type and you get the message it's still in use. Good luck finding out where. This is very frustrating and time consuming. That's why I vote for an overview where you can see where the content types are applied.

    323 votes
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    15 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →

    A consolidated admin view of where published content types are being used is still being evaluated, but for folks voting for the related use case of “better creation and management of content types” please refer to site designs (aka.ms/spsitedesigns) as a modern mechanism to create/apply content types to site libraries. We are also looking at how this could be more easily supported from hub sites.

  3. Requests for correction on behavior to open in edit mode of SharePoint Online and OneDrive for Business due to specification changes on MC 1

    When opening Word, Excel, PowerShell files of SharePoint Online and OneDrive for Business in Office Online with MC 131670 published in Message Center, it opened directly in edit mode.
    As usual, please restore it so that it can be opened in viewing mode by default.
    Or, add setting items so that you can select edit mode or viewing mode as the default value.

    319 votes
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    49 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  4. Enable the ability to paste images directly into multi-line text boxs instead of just URLs

    Currently you need to paste a URL in a MLTB but if someone is looking to clip and paste a image from their PC, this become a pain. Can we please just paste directly into the MLTB?

    316 votes
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    46 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow lookup columns brought up from different list into calculated columns

    Dear Microsoft, this limitation causes a huge impact in our organization - we have been trying to migrate from MS Access into Share Point due to the collaboration it brings, but the limitation of not being able to use "lookup columns" from other lists into "calculated columns" is pretty bad. It affects negatively our ability to compare and do calculation with values from different fields. The whole purpose of MS Access is to run these queries, but since MS shifted to Share Point we thought that was possible as it not. Please do what it takes to make this happen! …

    303 votes
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    18 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  6. Custom restrictions of file types that user can upload to a document library.

    SharePoint Online. We really need to set some restrictions of file types that user can upload to a document library.
    For example, to deny upload file with extension .bmp and .tiff.

    301 votes
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    48 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  7. Security Trim Hub Menu

    Security trim the hub site's top menu bar

    300 votes
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    30 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  8. Open ".xdw" file in browser without downloading it

    *English follows Japanese
    ■Title(件名):
    ブラウザーで表示できない形式のファイルについて

    Open ".xdw" file in browser without downloading it


    ".xdw" 形式のファイルなどをドキュメント ライブラリに保存した際、ブラウザーから開く際にはダウンロードされてから開く動作となる。関連するアプリケーションと関連付けを行う機能等により、".xdw" 形式のファイルなどを直接ブラウザーで表示が可能とする機能の実装を希望。

    When we try to open ".xdw" format files stored in document library, we first have to download it to open up. What I would like to happen is for the file to simply be displayed in the browser without downloading it.

    Thank you for your consideration.

    293 votes
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    68 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Publish a modern page on a given time

    My users would like the ability to publish a modern page on a given time. Now it is only possible to publish a page directly. Make it possible to publish a modern page on time the user (optionally) enters in a datetime field.

    292 votes
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    28 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  10. Nested Hub Sites

    Don't think this has been suggested yet, but Hub sites should definitely allow nesting!! The flat/flexible organization is good, and allowing some hierarchy/rollup with hubs is better, but would be best if a hub could be a sub of another hub (a branch, sub of region, sub of district) and have rollup through each level of nested hubs. Allows best of both worlds - flexibility of flat and dynamic association, with advantages of multi-layer hubs!

    285 votes
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    22 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  11. Open links in new tabs

    allow users to open links in new tabs

    284 votes
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    49 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
  12. Modern Content Editor Web Part

    It would be nice to have the option to place a web part on a modern page and add HTML to it. We don't always want to jump to SPFx for something simple. It would help add some flexibility to the modern pages.

    283 votes
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    25 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  13. New Experience Issues

    In the new experience, our users still want: 1) to check-in multiple files; 2) open .msg and .pdf files in their client application without having to download it; and 3) in the viewer while looking at a pdf file with an electronic signature, the signature disappears; we'd like to see the signature please.

    281 votes
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    59 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Remove the 255 character restriction on Hyperlink fields

    There is currently a 255 character restriction on Hyperlink fields. This restriction impedes ability to save Urls that might include hash values are long query strings. Some examples where this is really common are links to SSRS reports (with parameters) and Search urls that contain refinements.

    280 votes
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    19 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  15. Bring back SharePoint Online Image Metadata Extraction

    Back in September, we have used below columns to extract picture/image metadata w.r.t location in SharePoint Online:

    wicSystemGPSLatitude
    wic
    SystemGPSLongitude

    It worked brilliantly. But unfortunately the functionality doesn't seem to work anymore.

    Other metadata such as date taken has also been removed. This is causing extreme headache for customers who relied on this data.

    PLEASE BRING THIS BACK!!!

    279 votes
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    26 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  16. New Communication SIte - Add Categories to News Articles

    Categorize and filter news articles on new publishing site
    Ability to select category (or multiple) for a news article when you create it. Plus the ability to filter the news widget by category.
    Exactly like you can for events. Plus the ability to select multiple categories if you choose.

    277 votes
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    18 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to save a file directly into a library and choose the metadata

    There are some ways but they are limited. They don’t work in some situations or from any application. The saving experience to a shared drive is still so much more consistent!
    - Use a favorite/add network location/map network drive
    - In Office, we can choose where to save, pin in each application
    - Save from an email: a message or attachment by saving on the desktop
    It would be amazing to be able to:
    1. Mark all sites (or libraries) where we would want to save (shortcuts)
    2. Click on save in any application and be able to choose one…

    276 votes
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    thinking about it  ·  6 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  18. Please provide option to customize email templates

    Please provide option to customize email templates used to send notifications out of SharePoint online like "Send by Email" feature on modern UI pages, sharing notifications to other users. Most organizations do not allow users to install mobile apps. Providing information that is not approved will confuse the users and require constant training.

    256 votes
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    23 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. Provide option to convert existing site to communication site

    For customers who are trying to completely modernize their large SharePoint implementations, it should be possible to convert an existing site collection to use the communication site template.

    It can simply be a powershell command that applies all the features/etc. it needs.

    It doesn't need to change existing content, just apply the styles and create the typical landing page for a communication site.

    It'll make it easier to adopt upcoming features (like adding sites to hubs, etc.)

    254 votes
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    10 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  20. drag and drop images in wiki pages and blogs

    other CMS systems already allow this functionality. Instead of having to save an image somewhere and then upload it to SharePoint, let me just drag / drop images on the wiki and blog pages. Would be ideal for screenshots

    253 votes
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    15 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
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