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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Check if it's already been suggested. If it has, vote for it.
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  4. If your idea receives over 100 votes in 90 days, we will respond.
    If not, we will close it.



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  1. External Folder Sharing with without sign-in

    Number 1 limitation is the fact that we cannot share folders without requiring users to sign-in. Adoption of this product will be limited without this feature.

    159 votes

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    40 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Enable folder Download option

    I contacted support and currently only way to download folder is using IE and open the folder inside Explorer.

    Support for other browsers would be great. Alternative is to compress content of folder to ZIP and download that file, like it's available in Microsoft Account version of OneDrive.

    152 votes

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    22 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Communication Site: Themes and and branding options missing

    The current communication site template cannot be used for corporate wide communication because there are some important things missing.
    The overall design is only able to speak and represent only the Microsofot CI/CD. The missing branding and theming options makes it hard to be used in corporates because there is currently no way to apply corporate communication and design guidelines to the page. For user it makes it hard to identify the page as an official communication channel by the company and not by Microsoft.

    In addition not even well known and supported customisations through Themes is possible at the…

    130 votes

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    4 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  4. RSS Feed in modern pages

    Please allow the embedding of RSS feeds within Modern Pages (using the embed webpart)

    125 votes

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    12 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  5. Introduce markdown syntax for authoring content

    As a systems engineer/developer, I love the office 365/sharepoint platform. The one thing that's stops me from using it for everything is the lack of a productive way to generate content.

    Editing content in the UI is horrendously slow and painful, I just want to be able to author content quickly with markdown syntax, and publish my content/documentation quickly and easily.

    What's microsofts standpoint on this? Am i the first to request this? (i highly doubt i'm the only one who wants this...)

    Cheers,

    Morgan

    121 votes

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    17 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  6. Enable scheduling of posts for the News Section

    In Sharepoint Communication Sites -


    • Allow the option to schedule posts for the News Section.


    • Allow the option to change the published date for posts in the News Section (e.g. if you need to back-date something).


    • Allow the option to change the publishing user on News posts (e.g if you're publishing something on behalf of a team member, but want their name displayed, not yours)


    117 votes

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    27 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  7. Remove restriction for 50 hub sites (or increase it to 500 sites)

    Please remove the restriction for 50 hub sites per tenant (or at least increase it to 500 sites) as there could be many scenarios where one would need more than 50 hub sites particularly the large / multinational enterprise/organisations. For example, Project Management Office (PMO) used to create subsites for a large projects to manage different streams within a single project and would now create Office 365 Groups and I can see PMO could easily use 10 - 20 hub sites.

    113 votes

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    11 comments  ·  Hubs  ·  Flag idea as inappropriate…  ·  Admin →
  8. Change page or news page authors

    please add the possibility to modify the page author so e.g. the comms dept is able to add news posts from the Executives. The People Web Part is not sufficient for our business request and a general editors account is not allowed.

    112 votes

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    11 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  9. 109 votes

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    10 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  10. 95 votes

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    19 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  11. Navigation

    We have top bar navigation to our sites. We need to keep this (not having Togo through "Sites")

    92 votes

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    9 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

    Just a brief update – this is a multi-phase fix. We have amended support in modern site header/pages for structured navigation, but if you are using managed navigation (via enabling publishing feature) support for this is still in the works. We are actively working on supporting this data provider and plan to have a fix soon.

    We’re going to resolve this idea – to track the remaining publishing work see/subscribe to: https://sharepoint.uservoice.com/admin/forums/329214-sites-and-collaboration/suggestions/14749329-managed-navigation-for-new-document-library-experi

  12. For SharePoint Libraries-Customize forms using PowerApps

    I want to be able use PowerApps to customize forms for SharePoint libraries. Currently only lists seem to be supported.

    91 votes

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  13. move documents between folders

    Make it easier to move documents between folders. It is now possible to use drag & drop to move to sub folders but there are no easy way to move documents up in the structure.

    87 votes

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    18 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  14. Show breadcrumb down to folder level in a library

    The breadcrumb becomes fairly useless after you have arrived at Document Library level. Folders are still a very important way for users to organize documents. Once you start going into folders, there is no telling from the navigation controls where you are.
    This could easily be fixed with an improved breadcrumb which shows the path down to the folder level.

    Ideally this should even be an option that you can control from navigation settings, which currently allow zero control over the breadcrumb control.
    This is something you should be able to manipulate through configuration without the need for custom code.

    78 votes

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    12 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  15. Enable Reordering Modern News Articles/Pages in News Web part

    We would love the ability to reorder the articles/pages in the modern News web parts or have the ability to surface featured articles to the top.

    72 votes

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    7 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  16. Open in Explorer

    Please continue to add the "Open with Explorer" option in the new documents library view

    72 votes

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    16 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  17. Enable SharePoint auditing for opening and viewing documents

    Please make this feature available for SharePoint Online.

    "For SharePoint Online, the Opening or downloading documents, viewing items in lists, or viewing item properties event is not available."

    https://support.office.com/en-us/article/Configure-audit-settings-for-a-site-collection-a9920c97-38c0-44f2-8bcb-4cf1e2ae22d2?CTT=1&CorrelationId=da58a595-60b0-4710-a856-e43640f776f1&ui=en-US&rs=en-US&ad=US

    69 votes

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    8 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

    For tenant admins and compliance officers, SharePoint audit of document activity is available in the compliance center, see https://docs.microsoft.com/en-us/office365/securitycompliance/search-the-audit-log-in-security-and-compliance.

    For site users, we have anonymized usage data available now. The modern site usage page (siteanalytics.aspx) shows both files with most total views and most unique users who viewed. We have also added a hover card experience in doc libraries, which will show total number of views for that document.

    We are not planning any updates at this time to the classic site collection auditing features.

    If there are additional specific features you’d like to see, please open a new userVoice request.

  18. Make Column formatting real easy and not with JSon

    Column formatting in SharePoint online.
    Why so complicated that you have to use Json.
    It doesn't fit in with the idea of modern pages and modern UI.
    Should be as simple as selecting a format....

    62 votes

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    1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  19. "Modern" Libraries Should Respect Navigation Settings

    When in the "modern" pages, we see an entirely different set of navigation options in the top nav than when we are in "classic" SharePoint. These pages should all respect the same navigation settings.

    57 votes

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    6 comments  ·  App bar & navigation  ·  Flag idea as inappropriate…  ·  Admin →
  20. Adding geolocation field to SharePoint Lists

    One of the hidden gems in Sharepoint is the new geolocation field. A geolocation field enables you to annotate SharePoint lists with location information. In columns of type Geolocation, you can enter location information as a pair of latitude and longitude coordinates.

    For whatever reason, there's no way to add a new geolocation field via the UI. Instead you have to go through some hoops with PowerShell (see: http://zimmergren.net/technical/sp-2013-getting-started-with-the-new-geolocation-field-in-sharepoint-2013) and/or script (see: http://mysharepointinsight.blogspot.com.tr/2013/05/adding-geolocation-field-to-sharepoint.html).

    As I understand it, there's an MSI package (SQLSysClrTypes.msi)that must be installed manually on the WFEs in an on premises installation to enable geolocation, but…

    57 votes

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    1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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