SharePoint
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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Group by Content Type

    Allow grouping by Content Type within lists and libraries, just like we could in SharePoint 2007!

    171 votes
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    18 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  2. Custom restrictions of file types that user can upload to a document library.

    SharePoint Online. We really need to set some restrictions of file types that user can upload to a document library.
    For example, to deny upload file with extension .bmp and .tiff.

    171 votes
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    21 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Please provide option to customize email templates

    Please provide option to customize email templates used to send notifications out of SharePoint online like "Send by Email" feature on modern UI pages, sharing notifications to other users. Most organizations do not allow users to install mobile apps. Providing information that is not approved will confuse the users and require constant training.

    167 votes
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    17 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  4. Modern Content Editor Web Part

    It would be nice to have the option to place a web part on a modern page and add HTML to it. We don't always want to jump to SPFx for something simple. It would help add some flexibility to the modern pages.

    163 votes
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    15 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  5. Permissions report - inheritance breaks

    Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

    162 votes
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    thinking about it  ·  10 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  6. Office 365 Connectors web part in Communication Sites

    Office 365 Connectors within SharePoint are only available for use within group-connected SharePoint team sites, according to https://support.office.com/en-ie/article/use-the-connector-web-part-db0756aa-f78f-4b74-8b19-be5dca0420e1.

    Please add support for using Office 365 Connectors also in Communication Sites. For example, I would like to display data from outside by using an RSS Feed connector on a Communication Site page.

    153 votes
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    20 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  7. export to excel

    Bring back 'export to excel' to the new document library experience

    151 votes
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    7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  8. Bring back SharePoint Online Image Metadata Extraction

    Back in September, we have used below columns to extract picture/image metadata w.r.t location in SharePoint Online:

    wic_System_GPS_Latitude
    wic_System_GPS_Longitude

    It worked brilliantly. But unfortunately the functionality doesn't seem to work anymore.

    Other metadata such as date taken has also been removed. This is causing extreme headache for customers who relied on this data.

    PLEASE BRING THIS BACK!!!

    150 votes
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    15 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  9. Highlighted Content Web Part - Add AND OR for multiple filters

    Adding multiple filters defaults to OR. In other words adding multiple filters finds more items, rather than finding the intersection of the two filters. You need to be able to specify AND or OR between multiple filters in the web part.

    149 votes
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    16 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  10. Left menu/submenu expand and/or collapse default behavior setting

    In modern view sites, the current left menu/submenu default behavior for submenu items is set to collapsed (this was changed from expanded about a year ago). There should be a way to select the default left menu/submenu expansion and contraction behavior either at the menu level, or at the very least at the site level. The current behavior of collapsed hides much of the functional items available on the site, that is, unless users have expanded the left menu enough to where they have committed the menu structure to memory - a tiresome exercise.

    148 votes
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    18 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
  11. Ability for administrators to disable office online chat

    We have shared class notebooks setup enabling classes of 30+ students free range to chat to each other. As you can imagine teachers are finding this hard to manage, especially when they're off task inside of a program where work is also taking place; making it incredibly easy for the sneaky students to hide their off topic discussions!

    Furthermore the chat logs are not saved anywhere - this really does open up a host of child protection issues where cyber bullying could take place within the school without any logs of it ever happening.

    142 votes
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    20 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Improve Highlighted content web part to support custom content types and their custom columns

    I'd like to show users documents from an another site (different o365 group site). I came across the Highlighted content web part which is a very flexible and potentially useful function. However I can not filter my documents with it as it
    1 does not show custom content type at the type or document type filters (even though my content type is directly inheriting Document), and does not lists my documents either (basically being Documents because of the inheritance)
    2 can not select custom columns of my content type at the managed property filter.

    140 votes
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    17 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  13. Security Trim Hub Menu

    Security trim the hub site's top menu bar

    139 votes
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    11 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  14. Nested Hub Sites

    Don't think this has been suggested yet, but Hub sites should definitely allow nesting!! The flat/flexible organization is good, and allowing some hierarchy/rollup with hubs is better, but would be best if a hub could be a sub of another hub (a branch, sub of region, sub of district) and have rollup through each level of nested hubs. Allows best of both worlds - flexibility of flat and dynamic association, with advantages of multi-layer hubs!

    135 votes
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    13 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  15. Organize sharepoint sites

    I'd like to be able to organize the home page of sites i'm following to put the sites I use the most at the top, and group similar sites --for instance, I have several sites that are related to Human resources work, but I only use them occasionally and would like them to put them in a folder or notebook. Instead, they are all listed separately and I have to scroll through them to get to the ones I use more frequently. If there is already a way to do this, it is NOT apparent on the way my sharepoint…

    130 votes
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    14 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Smaller hero web part

    Hi! It would be great if you could chose to have the hero web part in lesser height.

    129 votes
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    10 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →

    We’ve reduced the height of the hero web part when in full width columns, but still maintain as much of the aspect ratio as possible. On a very large monitor this can still make the hero quite tall. Authors could also drag hero our of the full width column, into a one column layout (with gutters) , which significantly reduces the height. How would you imagine it should work differently in the full width, or is moving to a one column layout the right choice for reduced height? Thanks!

  17. Improve SharePoint Document Metadata Entry

    Changes which were implemented by Microsoft in Office 2016 and SharePoint Online, as well as list view thresholds make entering SharePoint metadata on documents prohibitive.

    Office 2016 Desktop Applications:

    One significant change in Office 2016 was the removal of the document information panel (DIP). When the DIP displayed in Office applications (pre-2016), it was obvious even to the most casual SharePoint users that there were document properties which should be assigned values, as well as how to enter these values. By contrast, with the DIP removed in 2016:

    1. It is not obvious to the casual user that there are…

    128 votes
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    17 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  18. All classic web parts for Modern Team Sites

    Prior to modern pages, we had many web parts to choose from in SharePoint (Content Search, Search Box, Search Results, Content Editor Web Part, etc.). Some of the modern web parts are cool, but the Content Search, Search Box, Search Results, Content Editor Web Part are HUGELY important and widely used. The search web parts mentioned tie in nicely to Custom Display Templates and allow us to bring back content from anywhere in the farm. The Content Editor Web Part is a staple...it allows us to link to a txt or html file to surface custom content in a web…

    127 votes
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    7 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  19. Integrate a full breadcrumb in the Suite bar to facilitate navigation in deep collections

    In the top left (in the suite bar), integrate a breadcrumb (like in SharePoint 2010 with the hierarchical folder?) in order to facilitate the navigation in site collections.
    Users are sometime lost when they are browsing a document library and when the ribbon is displayed in the header, they have difficulties to find that they must click the "BROWSE" tab to go back to the navigation.

    127 votes
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    2 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
  20. Support Themable CSS Without Having To Customize The Master Page

    For light-touch customisations, we simply want to use SharePoint Themes and also add our own Themable CSS to sites.

    Unfortunately the only way to add a Themable CSS to a site is add a CssRegistration control to the Master Page referencing the Themable CSS file. We want to avoid having to customise the master page simply to add a Themable CSS link.

    It is contrary to current Microsoft guidance to modify the master page unnecessarily, and in doing so, in the best case we lock ourselves out of any future enhancements as SharePoint evolves that are dependent upon an upgraded…

    125 votes
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    2 comments  ·  Publishing  ·  Flag idea as inappropriate…  ·  Admin →
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