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Sites and Collaboration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Sites and Collaboration experience.

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  1. Please provide option to customize email templates

    Please provide option to customize email templates used to send notifications out of SharePoint online like "Send by Email" feature on modern UI pages, sharing notifications to other users. Most organizations do not allow users to install mobile apps. Providing information that is not approved will confuse the users and require constant training.

    194 votes
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    21 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Open ".xdw" file in browser without downloading it

    *English follows Japanese
    ■Title(件名):
    ブラウザーで表示できない形式のファイルについて

    Open ".xdw" file in browser without downloading it


    ".xdw" 形式のファイルなどをドキュメント ライブラリに保存した際、ブラウザーから開く際にはダウンロードされてから開く動作となる。関連するアプリケーションと関連付けを行う機能等により、".xdw" 形式のファイルなどを直接ブラウザーで表示が可能とする機能の実装を希望。

    When we try to open ".xdw" format files stored in document library, we first have to download it to open up. What I would like to happen is for the file to simply be displayed in the browser without downloading it.

    Thank you for your consideration.

    190 votes
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    61 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  3. Please add back in the list filter options such as "contains", "starts with" that were in classic sharepoint..

    Please add back in the list filter options such as "contains", "starts with" that were optons in classic sharepoint..

    186 votes
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    31 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
  4. Group by Content Type

    Allow grouping by Content Type within lists and libraries, just like we could in SharePoint 2007!

    186 votes
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    18 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  5. Security Trim Hub Menu

    Security trim the hub site's top menu bar

    180 votes
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    19 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  6. Permissions report - inheritance breaks

    Allow the owners of the sites to view a report of the security of their site. Start by adding a chart of the inheritance breaks of the whole site in one glance. This will become more and more important since you can use the 'Share' button on a file and break inheritance without understanding what you're doing.

    179 votes
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    thinking about it  ·  10 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
  7. Nested Hub Sites

    Don't think this has been suggested yet, but Hub sites should definitely allow nesting!! The flat/flexible organization is good, and allowing some hierarchy/rollup with hubs is better, but would be best if a hub could be a sub of another hub (a branch, sub of region, sub of district) and have rollup through each level of nested hubs. Allows best of both worlds - flexibility of flat and dynamic association, with advantages of multi-layer hubs!

    177 votes
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    14 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
  8. Office 365 Connectors web part in Communication Sites

    Office 365 Connectors within SharePoint are only available for use within group-connected SharePoint team sites, according to https://support.office.com/en-ie/article/use-the-connector-web-part-db0756aa-f78f-4b74-8b19-be5dca0420e1.

    Please add support for using Office 365 Connectors also in Communication Sites. For example, I would like to display data from outside by using an RSS Feed connector on a Communication Site page.

    168 votes
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    21 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
  9. Improve Highlighted content web part to support custom content types and their custom columns

    I'd like to show users documents from an another site (different o365 group site). I came across the Highlighted content web part which is a very flexible and potentially useful function. However I can not filter my documents with it as it
    1 does not show custom content type at the type or document type filters (even though my content type is directly inheriting Document), and does not lists my documents either (basically being Documents because of the inheritance)
    2 can not select custom columns of my content type at the managed property filter.

    161 votes
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    18 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  10. Highlighted Content Web Part - Add AND OR for multiple filters

    Adding multiple filters defaults to OR. In other words adding multiple filters finds more items, rather than finding the intersection of the two filters. You need to be able to specify AND or OR between multiple filters in the web part.

    160 votes
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    16 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. export to excel

    Bring back 'export to excel' to the new document library experience

    157 votes
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    7 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add event registration to Communication Sites

    While I love being able to create events easily in SP Communication sites (and love that users can add them to their calendars), not having the ability to have users register for limited capacity events means we have to duplicate the information or abandon the events in SP all together.

    151 votes
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    14 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow customizing fonts in “Modern” pages.

    *English follows Japanese
    ■Title(件名):
    "モダン" ページのフォントをカスタマイズできるようにしてほしい

    Allow customizing fonts in “Modern” pages.


    ■Description(内容):
    現時点で "モダン" ページのフォントをカスタマイズすることができないため、カスタマイズできるようにしてほしい。

    Currently, I recognized that the customization for fonts is not available on “Modern” pages.

    In order to improve the usability for the pages, it will be great if we could customize fonts on “Modern” pages as well.

    Thank you for your consideration.

    148 votes
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    16 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  14. All classic web parts for Modern Team Sites

    Prior to modern pages, we had many web parts to choose from in SharePoint (Content Search, Search Box, Search Results, Content Editor Web Part, etc.). Some of the modern web parts are cool, but the Content Search, Search Box, Search Results, Content Editor Web Part are HUGELY important and widely used. The search web parts mentioned tie in nicely to Custom Display Templates and allow us to bring back content from anywhere in the farm. The Content Editor Web Part is a staple...it allows us to link to a txt or html file to surface custom content in a web…

    145 votes
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    9 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
  15. Improve SharePoint Document Metadata Entry

    Changes which were implemented by Microsoft in Office 2016 and SharePoint Online, as well as list view thresholds make entering SharePoint metadata on documents prohibitive.

    Office 2016 Desktop Applications:

    One significant change in Office 2016 was the removal of the document information panel (DIP). When the DIP displayed in Office applications (pre-2016), it was obvious even to the most casual SharePoint users that there were document properties which should be assigned values, as well as how to enter these values. By contrast, with the DIP removed in 2016:


    1. It is not obvious to the casual user that there are document…

    145 votes
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    18 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability for administrators to disable office online chat

    We have shared class notebooks setup enabling classes of 30+ students free range to chat to each other. As you can imagine teachers are finding this hard to manage, especially when they're off task inside of a program where work is also taking place; making it incredibly easy for the sneaky students to hide their off topic discussions!

    Furthermore the chat logs are not saved anywhere - this really does open up a host of child protection issues where cyber bullying could take place within the school without any logs of it ever happening.

    143 votes
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    20 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. Integrate a full breadcrumb in the Suite bar to facilitate navigation in deep collections

    In the top left (in the suite bar), integrate a breadcrumb (like in SharePoint 2010 with the hierarchical folder?) in order to facilitate the navigation in site collections.
    Users are sometime lost when they are browsing a document library and when the ribbon is displayed in the header, they have difficulties to find that they must click the "BROWSE" tab to go back to the navigation.

    140 votes
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    4 comments  ·  Navigation  ·  Flag idea as inappropriate…  ·  Admin →
  18. New Event Web Part should support recurring events

    The new event web part in SPO should support recurring events for Birthdays etc. We use it to keep track of birthdays in our office, but the new web-part does not support recurring events.

    139 votes
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    10 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
  19. Smaller hero web part

    Hi! It would be great if you could chose to have the hero web part in lesser height.

    139 votes
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    12 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →

    We’ve reduced the height of the hero web part when in full width columns, but still maintain as much of the aspect ratio as possible. On a very large monitor this can still make the hero quite tall. Authors could also drag hero our of the full width column, into a one column layout (with gutters) , which significantly reduces the height. How would you imagine it should work differently in the full width, or is moving to a one column layout the right choice for reduced height? Thanks!

  20. Define section background color in the modern pages

    Please let us define a custom background color for a Section on the page.

    It would allow us to give more "rhythm" to the page content and highlight some content on the page.

    For example the https://dev.office.com/ site uses a light blue "section background color" to separate the "getting started"-links from rest of the content.

    138 votes
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    9 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →

    Today modern pages support picking one of three colors derived from the site theme (soft, neautral, strong). We likely won’t be investing in the option to add arbitrary other colors as a section background, violating the site’s theme. For the other suggestions, please open a unique uservoice suggestion (e.g. support section background images)

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