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Sites and Collaboration

Welcome to the Sites & Collaboration UserVoice forum. This is your place to suggest ideas for improving the SharePoint product.

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  • Share your ideas! But first check to see if it’s already been suggested. Vote for your favorites!
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  • Ideas will be reviewed monthly – so gather support! If an idea doesn’t have at least 100 votes after 90 days it will be closed.
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  1. Branding sharing email invitation

    It would be great to do some branding on the sharing invitation e-mail message. For example replacing the Office 365 logo with your company logo and changing the color scheme.

    98 votes
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      6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
    • Change default setting for access requests from "Edit" to "Read"

      Since there is no existing way to control the default settings for user access requests, and since the default is currently set to 'Edit,' this creates a situation in which a user who may have never accessed Sharepoint before and simply wants to read a news article must instead be granted editing rights--creating a scenario in which many inexperienced users who are only looking to read or download content have to be given the power to create serious, unintentional damage to a page by being granted editing rights. A much more prudent approach would be to set the default permission…

      96 votes
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        12 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
      • 92 votes
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          12 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
        • Comment Alerts

          SharePoint site news articles are great with the embedded comments section. I would ask and recommend that there be some sort of notifier/alert to the original comment poster when someone else responds to it. This would help keep conversations going forward. It's rather hard to find your original comments when there are many comment posts.

          92 votes
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            0 comments  ·  Communication Sites  ·  Flag idea as inappropriate…  ·  Admin →
          • Security Trim Hub Menu

            Security trim the hub site's top menu bar

            91 votes
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              6 comments  ·  Hub Sites  ·  Flag idea as inappropriate…  ·  Admin →
            • Month view for calendar on the page

              We would like the calendar display apps (events and group calendar) to allow a "month" view. We love the events parts and like that they link to a group calendar but would love to visualize this in a month or week format

              90 votes
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                6 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
              • Define section background color in the modern pages

                Please let us define a custom background color for a Section on the page.

                It would allow us to give more "rhythm" to the page content and highlight some content on the page.

                For example the https://dev.office.com/ site uses a light blue "section background color" to separate the "getting started"-links from rest of the content.

                90 votes
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                  3 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                • Improve SharePoint Document Metadata Entry

                  Changes which were implemented by Microsoft in Office 2016 and SharePoint Online, as well as list view thresholds make entering SharePoint metadata on documents prohibitive.

                  Office 2016 Desktop Applications:

                  One significant change in Office 2016 was the removal of the document information panel (DIP). When the DIP displayed in Office applications (pre-2016), it was obvious even to the most casual SharePoint users that there were document properties which should be assigned values, as well as how to enter these values. By contrast, with the DIP removed in 2016:

                  1. It is not obvious to the casual user that there are…

                  89 votes
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                    14 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                  • SharePoint 2013 workflow email to distribution list

                    I found out after contacting Microsoft Support that you are not able to use the "Send Email" action in SharePoint 2013 Designer to send the email to a distribution list (group type of distribution or security). In order to send an email in a SharePoint workflow to a distribution list (allmanagers@company.com), you have to use a SharePoint 2010 workflow.

                    I was informed that SharePoint 2013 workflows can only send emails to organization users.

                    Please allow the ability to send to a distribution list within the GAL/org. This is a very common request so changes in recipients do not…

                    88 votes
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                      3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                    • Bring back ability to edit HTML files in Modern File Text Editor

                      I LOVE the new Text Editor available on Modern Document Libraries to edit files directly in the browser. I use this feature ALL THE TIME. However it appears a new "feature" in document libraries is to preview HTML files and you have removed the ability to edit these files in the Modern Text Editor... BOO! I say.. BOO! Bring back the ability to edit HTML files in the Modern Text Editor.

                      85 votes
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                        8 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                      • Sorting of followed sites

                        The new layout looks better, but there does not seem to be any way of re-ordering these - not even alphabetically. When you follow a lot of sites as I do, they can be hard to find in an unordered jumble of large tiles.
                        Please either sort automatically or provide a means for us to sort them!

                        85 votes
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                          3 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                        • Improve the search behavior to display the user name containing the double-byte characters as input candidates.

                          ■Title(件名):ユーザー名の検索について

                          Improve the search behavior to display the user name containing the double-byte characters as input candidates.
                          -------
                          ■Description_JP (内容):[ユーザーまたはグループ] 列でユーザー名を入力した際に、漢字 2 文字を入力した段階で入力候補として表示されるようにしてほしい。

                          In case of making a search for user name with [User or Group] column, I hope the search behavior will be improved to display the name containing the two double-byte characters when entering them into its column as input candidates.
                          -----

                          84 votes
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                            0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                          • Support inviting external users to multiple SharePoint security groups

                            It appears that when you add an external user to a site collection security group in SharePoint Online and then add them to another security group in the same site collection, if the user hasn't accepted the invite yet then they will only be granted permissions to the second security group.

                            For example, if I create a new site collection and I add an external user to the Visitors group then an invite email is sent to the user. If I then add that same user to a second security group and the user hasn't yet accepted my invite, then…

                            84 votes
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                              0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                            • Reliable presence information in SharePoint Online

                              Currently SharePoint Online getting presence information from local Skype for Business client. It would be great it actually talks to Lync Online at the background (similar to OWA) so that users can see presence information regardless of they are logged into Skype or not. Furthermore, presence information does not work on Chrome, due to the same reason, this gives an inconsistent experience across browsers and can benefit from improvement.

                              83 votes
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                                4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                              • New Event Web Part should support recurring events

                                The new event web part in SPO should support recurring events for Birthdays etc. We use it to keep track of birthdays in our office, but the new web-part does not support recurring events.

                                82 votes
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                                  7 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                • Modern Content Editor Web Part

                                  It would be nice to have the option to place a web part on a modern page and add HTML to it. We don't always want to jump to SPFx for something simple. It would help add some flexibility to the modern pages.

                                  82 votes
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                                    7 comments  ·  Web Parts  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add Article Tagging to the Modern News Feature

                                    It would be great to tag News posts/articles by category (e.g., training, motivational, announcement, etc.). Users could then refine by category to see all articles under that tag.

                                    82 votes
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                                      thinking about it  ·  9 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
                                    • missing search box in modern lists

                                      On the classic sharepoint there is a search box that is very helpful. Please add that to the new look.

                                      82 votes
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                                        4 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Enable/Disable comments on the whole site

                                        You added a comment area in the new experience pages, then added a on/off button. But i can not disable comments in one time, on all pages ! i need to do it, one per one. please, add a global option, in the site level, to enable or disable this feature on the current site.

                                        81 votes
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                                          3 comments  ·  Modern Pages  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Support Field level Permissions

                                          SharePoint should support Field-Level permissions. It is very common to need the ability to show/hide field values depending on current user permissions

                                          81 votes
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                                            6 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
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