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  • Vote for an existing idea (17)
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  1. Remove the limit (5,000 items) on SharePoint Document Library Syncing

    The sync limit does not match OneDrive for Business, and adds complexity to the end user experience, administration and architecture of SharePoint. Please remove this sync limit.

    504 votes
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      28 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
    • Remove the list view threshold (5000 by default)

      This limit has always been a bit laughable, and is even more so as we develop more client side applications. In SharePoint 2007 we didn't have this limit and were allowed to make our own mistakes. Now that hardware is so much more powerful, we need this limit removed so that we can build enterprise-class applications.

      826 votes
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        129 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →

        We are changing the status here back to “Working on it”, as we are not yet done with all that we want to do here, and as many of you have pointed this out. We apologize for prematurely changing the status to done, please keep the feedback coming.

        The video on https://myignite.microsoft.com/videos/53861 (focusing on large lists at 42 minutes and 25 seconds) describes some of the changes that we delivered back in the second half of 2017:
        - Modern UI now has a lot of support for adding indexes to large lists and libraries on the fly, reducing the number of throttling errors experienced by our users, and some new UI for browsing through items in large lists with our paging model
        - SharePoint runs predictive indexing jobs to automatically add indexes as lists get larger based on your view definitions, and updates these indexes when you add/update your views…

      • Remove the limit of 5000 items as result in a view

        You can have millions of items in a list, but as soon as the view you are using returns more than 5000 ítems then you get an error, the only solution is to create filters and indexes to this view, and it has to be done before reaching the 5000 ítems limit, otherwise there won't be a way to create the indexes / filters.
        I know about this workaround because I created a support case in Microsoft Premium, here you have the reference: [REG:116022413747778] Sharepoint History list has been lost or can't be seen

        51 votes
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          0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →

          Apologies for late update here. We’re going to close out this suggestion, directing folks to recent updates we shared at Ignite 2017 around smarter indexing and UX improvements to better manage querying and displaying content from large lists (for more details check out this Ignite session: https://myignite.microsoft.com/videos/53861). For specific scenarios or feedback on this approach please post new suggestions (noting that SQL will never scan more than 5k rows, so specific feedback/suggestions where the current approach still blocks scenarios would be welcome). Thanks!

        • Default notification for lists and library's hitting the 5000 items limit

          At the moment there is no option to send a notification to an Office 365 Admin when a list or library is reaching the limit of 5000 items, it would be good if an out of the box option could be implemented to send this notification. e.g., a check-box option with an email field and the number of items to alert when reached, this would be great if it could be implemented across all site collections, so an Admin could set this up once and not worry about time consuming tasks of having to set up alerts or workflows to…

          51 votes
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            thinking about it  ·  1 comment  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
          • Make it possible to enable "Enforce relationship behavior" in large lists

            When a list reaches 5000 items, you cannot enable Cascade Delete on lookup columns. SharePoint will return an error saying that "the attempted operation is prohibited because it exceeds the list view threshold"

            10 votes
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              0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
            • Allow displaying all the search results in GUI when the total number of the search results exceeded the limit.

              *English follows Japanese
              ■Title(件名):
              ドキュメント ライブラリでの検索の検索結果数について
              Allow displaying all the search results in GUI when the total number of the search results reaches the upper limit
              ***************
              ■Description(内容):
              ドキュメント ライブラリにて検索を行った場合、登録アイテム数が5000件未満の場合検索結果の総数が 500 件、登録アイテム数が5000件以上の場合は60件までしか表示されない。検索結果の総数が上限に達した際に GUI上で確認できる機能の実装を要望します。

              When searching items in a document library, the total number of search results displayed on the screen will be 500 as maximum in case there are less than 5000 items in the library. Also, when there are over 5000 items in the document library, only 60 search results can be displayed.
              In order to improve usability, I hope the implementation of the feature…

              8 votes
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                0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
              • Indexed managed metadata columns error

                When I have more than 5000 documents in a library.The managed metadata columns is indexed, I have set up views to filter on a managed metadata column.However, it is showing a limited number along with the error "Displaying only the newest results below."

                6 votes
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                  1 comment  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                • Add support for Forms Fields that reference columns in Large Lists

                  Would like to have the Form Field in New and Edit screens to be able to lookup a column in a list with > 5000 items. Should be able to search for the item vice displaying all items so that it overcomes the large list boundary.

                  0 votes
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                    0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                  • Total File and Folder count in tree

                    We are at 5000 files for document library. it would be good to see under a column, how many TOTAL folders and files are beneath that tree section. Folder Child count only reveals one level and we want to see ALL levels. Please make such a column view setting feasible.
                    dpullen@oroagri.com

                    1 vote
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                      0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                    • Enable controlling the permissions properly even there are 5,000 items in the List/Folder.

                      *English follows Japanese

                      ■Title(件名):配下に 5000 件以上のアイテムを持つリスト・フォルダーの権限を継承・切断するとエラーが起きる

                      Enable controlling the permissions properly even there are 5,000 items in the List/Folder.
                      ***************
                      ■Description(内容):
                      配下に 5000 件以上のアイテムを持つリスト・フォルダーの権限を継承・切断するとエラーが起きる。
                      5000 件以上のアイテムにて運用をしている場合、リスト・フォルダーの​運用に影響が出るため、改善を希望します。

                      Now I am aware that an error will occur if the users control permissions for the List or folder containing more than 5,000 items so far.

                      If you have more than 5,000 items within the List/Folder, you will not be able to operate them smoothly. So that I really hope that the feature to be improved to control the permissions properly even there are many items in the List/Folder.

                      Thank you for your continued…

                      3 votes
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                        0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                      • Remove SharePoint library upload item limit

                        Is there an appetite for a future release that would remove the maximum limit of documents that can be uploaded to a SharePoint library? For most cases, the current limit of 5000 is more than enough but we’re looking at migrating our engineering CAD drawings from a network drive to SharePoint and no matter how we divide it, eventually we’ll need to exceed the 5000 limit per library even after grouping similar documents into their own library, as in by province. The only solution we can think of is to keep breaking down the CAD files into area libraries but…

                        1 vote
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                          0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                        • Make it possible to change the folder’s name even if it exceeds the List View Threshold

                          *English follows Japanese
                          ■Title(件名):
                          しきい値の上限を超えてもフォルダ名を変更できるようにしたい

                          Make it possible to change the folder’s name even if it exceeds the List View Threshold
                          ***************
                          ■Description(内容):
                          しきい値の 5000 件を超えてしまうとエラーになりフォルダ名を変更することができないので、しきい値の上限を超えてもフォルダ名を変更できるようにしてほしい

                          Currently, we are not allowed to change the folder’s name because the error occurs when it exceeds the List View Threshold limit, 5000.
                          In order to improve usability, please make it possible that we can change the folder’s name even if it exceeds the threshold limit.

                          Thank you for your consideration

                          1 vote
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                            0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                          • Lookup on lists over 5,000

                            Lookup Columns that go to a list that contains more than 5000 items does not work even if that list is indexed. Indexing allows users to see items in the list in a normal view, but when trying to do a lookup to that list from another site or library, there is no filtering applied. It would be nice if some filtering could be applied to the lookup feature to help narrow the results shown in the lookup.

                            33 votes
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                              7 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                            • Increase SharePoint Online library list limit for document libraries

                              We want to move away from local storage for staff shared documents and move onto SharePoint Online. We managed to bulk upload 145GB of documents into one of our Document libraries and suffered from issues where you could access/ see all of your files in SharePoint Online, but if you mapped it as a network drive, some of those folders/ files are not appearing. I've noticed this issue on document libraries that exceed the 5000 limit. It would be handy for site admins to adjust the limit to their individual needs.

                              cheers

                              1 vote
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                                0 comments  ·  Document Libraries  ·  Flag idea as inappropriate…  ·  Admin →
                              • SharePoint Calendar Overlays does not support the Exchange calendar.

                                This is a real issue. I created a service request with Office 365 team and after 4 hours they confirmed to me that this is not supported feature in Office 365. This needs to be made public so that Office 365 users do not spend so much time in configuring something which does not work. The error received is as follow:
                                The HTTP request is unauthorized with client authentication scheme 'Ntlm'. The authentication header received from the server was 'Basic Realm=""'. (d109619e-c095-5000-5a32-5dfcad1d255a)

                                1 vote
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                                  0 comments  ·  Lists  ·  Flag idea as inappropriate…  ·  Admin →
                                • Administrator Restrictions

                                  I am using the "Site Supply Specialist" page, tracking RTVs and the RPOS associated to them.
                                  When trying to "Return to Classic SharePoint" (in the lower left-hand corner), we get a warning that reads

                                  "This view cannot be displayed because it exceeds the list view threshold (5000 items) enforced by the administrator".

                                  We also get this warning when trying to do a "Quick Edit" as well as trying to "Export to Excel".

                                  If these things were opened up and accessible it would make our work much easier and flow more smoothly.

                                  If you need any additional information or details…

                                  1 vote
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                                    0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Error message

                                    I am working with more than 5000 lists and migrate the items into saving lists at every 3 to 6 months. I have found an error below when I attempted to migrate the items along with contents and structures.
                                    ---------
                                    <Error Message>
                                    "The current operation could not be completed.Try again, or contact your system administrator.Exporting object(s) for Move...
                                    "
                                    ---------
                                    When I selected the fewer than 1000 data, I was able to migrate it. However, I am not quite sure how the problem has been caused, like for instance, whether the cause is server load or whether the matter of…

                                    17 votes
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                                      0 comments  ·  Sites Management  ·  Flag idea as inappropriate…  ·  Admin →
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