Version Metadata Not Working in Labels
I have a customer who is about to walk away from SharePoint online as we can’t get the metadata of the version of the document into the footer. They’re going to go to livelink or docuware.
What’s the problem?
This may sound small but industry standard document management requires that footers of documents can contain metadata, most importantly the version of the document so when a user prints the document the document can have the correct controls embedded right the way through the document. It’s called Document Control.
SharePoint online allows us to create content types and, through a feature called Enable Labels, allows us to create a label and add an metadata to it. We can then add a template to the content type such as a Microsoft Word document and using the quick parts feature in Word add in the label that contains the meta data into the footer.
This worked perfectly in On Premiss SharePoint.
SharePoint online allows us to add metadata it just won’t recognise the version.
I have spent over a week working with Microsoft office 365 support analyst who needed me to give him a demonstration of what I was trying to achieve four days after contacting him he finally understands the problem and sends it onto the ‘specialised team’ I am then told Microsoft can’t do it themselves.
For a product that seeks to dominate document management and control this is absolutely a massive oversight.
I feel after dealing with Microsoft it’s kind of ‘it can’t be done and goodbye’.
I actually think the loss of this function is a massive deal and unfortunately a deal breaker for some