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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. Postope Designer 2010 Workflow Engine Retirement

    On 6th July 2020, it was suddenly announced that SharePoint 2010 workflow engine is going to stop working by November 2020.

    For at least a few of my clients it will represent a catastrophe.
    Our suggestion is to push back the retirement date to a more reasonable date. For example, match if with SharePoint Designer 2013 support lifecycle or with InfoPath support lifecycle.
    Large organizations depend on clear sunsetting timelines. Announcement that leaves them only four months to react is completely unrealistic. Organizations need to plan resources, budget, hire SharePoint SME’s and involve business owners that rely on these workflows…

    611 votes
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    53 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Disable Create News Post from SharePoint Home Page

    Add an option from SharePoint Admin's Settings to disable or hide the new "+ Create News Post" from the SharePoint Home. This is a great feature, but how about the people who are not using it or are not ready yet to use this feature at all?

    There is an option to hide or disable the " + Create Site" link, but nothing for hiding or disabling the "+ Create News Post" link.

    207 votes
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    25 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Allow Site Admins to Disable "Return to Classic Sharepoint" Link

    Displaying the "Return to Classic Sharepoint" and "Exit Classic Experience" links, with no option to disable these links, is a terrible idea. When a user switches from the new, modern interface to classic, it allows them to view links that they are not otherwise permitted to view, thereby overriding permissions. I don't want our users to have ability to switch between the two experiences.

    182 votes
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    18 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Increase audience compilation

    As a school the ability to set rules and audiences in the admin settings is very useful. However, the current frequency for audience compilation is once a week (on Saturdays). It would be very useful to increase that frequency to twice or even three times a week. Would you consider increasing the frequency of that operation? Thank you.

    106 votes
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    18 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow a company to change the no-reply@sharepointonline.com to something similar to no-reply@<companyname>.com.

    Allow a company to change the no-reply@sharepointonline.com to something similar to no-reply@<companyname>.com. This allows for a more specific whitelisting/trusting and prevent legitimate SharePoint share requests from being quarantined. Currently the only option is to create a transport rule to bypass spam filtering for all no-reply@sharepointonline.com (according to Microsoft ticket).

    105 votes
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    8 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Email Enabled Document Library / List

    If you enable this option on a document library / list within Sharepoint Online (Office 365) it generates a customisable email address.

    When you send an email to this email address Sharepoint processes that email and creates a new item in that document library / list with the contents of the email:


    • Sender email address

    • Subject

    • Date / time

    • Content

    • Attachments

    This would allow you to use Sharepoint Online as a ticketing system or to log certain emails for any reason.

    56 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Disable unlicensed users from accessing SharePoint Online in general.

    Currently, users can access Site collections no matter if an admin has assigned a SPO license to them or not. The access is only regulated via permissions within Site collections.

    For our migration of 800 Teamsites from SP2013 to SPO, removing all permissions as the Microsoft support told us, is no feasible solution, not even a workaround.

    Users should not be able to access SharePoint Online, if they don't have a SPO license.

    48 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow Admin Specification of Properties to Synchronize from Azure AD to SPO Profile

    Enable the same ability that on premise SharePoint environments have to specify what properties are synched to the SPO profile from Azure AD.
    A bonus here would be the ability to add rules for synching properties. ex, If profile property x=? then synch property otherwise skip it.

    45 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Custom no-reply@sharepointonline.com email address

    Is there any way of getting SharePoint to send the notifications from an email address that is unique for each customer?
    I.e. instead of no-reply@sharepointonline.com which is generic, something like no-reply@<customer>.sharepointonline.com or <customer>-no-reply@sharepointonline.com or something similar.

    33 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Setting the time zone at once for SPO sites

    Setting the site time zone is important for using SPO, and it would be great if we could change the time zone at once for multiple sites with GUI or PowerShell cmdlet. Currently, site administrators need to access each site to change it, so it is a time-consuming process for administrators.

    31 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Feature for disabling download in all Non-Microsoft Office files such as PDF, jpg, etc

    When giving View Only permission from an External User, I would like to have a feature that would prevent external users from downloading files such as PDF, jpg, etc.

    30 votes
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    4 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Display sites created by Teams in SPO admin center

    The SharePoint sites created to support Teams should really be displayed in the SharePoint admin center since they are sites in SharePoint. Indicating they are used by a Team would be good as well to differentiate them from "normal" site collections. It's hard to keep track of the SPO footprint without being able to see the Teams sites.

    30 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Create Site for any Domain owned

    You are limited to the first domain name registered for all sites. https://support.office.com/en-us/article/Can-t-rename-team-site-on-Office-365-576325ad-8c40-4fe8-8a63-68c3b7d536cf?ui=en-US&rs=en-US&ad=US
    You should be able to create a new site or migrate the domain name to a new name without having to delete your entire Exchange and SharePoint data and creating anew account

    30 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Factory Reset for SharePoint root Site collection

    Would like to have a way to restore my SharePoint online root site to a "Factory Default" clean site collection.

    We have tenants where we dev/demo/play and in certain cases we would like to wipe what we did and restart from scratch.

    Just deleting the root site collection causes errors.

    29 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. About Expansion of the number of restricting domains for external sharing

    According to the following knowledge base, you can configure up to 1000 domains to allow or block sharing of the domain list at the tenant level.
    We hope that you can expand the number of domains that can be registered and make the number of domains unlimited

    "Domain sharing restricted by SharePoint Online and OneDrive for Business":
    https://docs.microsoft.com/ja-jp/sharepoint/restricted-domains-sharing

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. I want a notification function that warns me before my tenant reaches its memory limit

    As it is right now, site collection admins receive a notification when the site collection is getting close to the available memory space. However, I would like to have a similar option that informs me when the memory space used for the entire tenant is reaching its limits.

    27 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow CSP Delegated Admins to Manage Modern Sites

    As a CSP, receiving delegated admin access from a customer does not allow you to access modern site collections (Communication sites, modern Team Sites).

    Delegated admin allows you to access the SharePoint admin centers for both classic and modern sites. In classic, if a site collection has Company Administrator as a site collection admin, a CSP user with delegated admin has rights to the site collection.

    In the new SharePoint Admin Center, Company Administrator cannot be added as a site collection admin for modern sites, nor can anyone add my account as a site collection admin because my account is…

    25 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Keep public sites availalbe for any SharePoint Online subscription

    This is a great feature and we don't want it taken away.

    23 votes
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    5 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Email Alerts for SharePoint Storage Consumption

    Please allow for email alerting when SharePoint storage available space is low at the tenant level. Currently there is no way to be notified when your tenant's storage is running low so it needs to be manually checked on a regular basis.

    20 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Use your own domain as sharepoint site

    Hey All,

    what I want and I think that a lot off you also want this is:

    When I go to let me say my tenant is choco then I must go to https://choco.sharepoint.com/sites/.... to get to my sites.
    It is easier to implement that when we go to let me say https://sh.choco.online/....

    where the ... is every different site late personal folder and stuff like that

    and when you make a teamsite you can then choose to take the following subdomein: ts.choco.online. the only thing that is needed is offcourse that the domain choco.online is the domain…

    19 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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