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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. OneDrive Shareable Links Password protection enforcement for admins

    At present as an admin, you can enforce features like expiry date, etc when sharing links via OneDrive. I'd like the option to enforce the password option for our users

    10 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Improved notification of and a means to control the modern user experience roll-out for Office 365

    As pages are upgraded to the modern UI experience, such as the SharePoint landing page that rolled out recently – and more importantly the related search pages – there is currently little notification, and no way to control these pages such that they default to either the classic experience or the modern experience. The customization story doesn’t exist for these pages yet, nor are these pages feature complete from the classic experience. Not having a clear picture on when other pages are rolling out, nor having control over whether we would like to use the modern experience by default or…

    10 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. enable renaming or creation of top site names

    Our company has gone through a company rename and there is no way to rename existing or create new sites reflecting the new name.

    10 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Change banner message when site is under the Closed policy and Read-Only

    While using the Site Closure policy to set the site collections to Read-Only the banner message is not correct.

    While the Modern pages display the message: "SharePoint sites are read-only right now while we do some maintenance. We apologize for the inconvenience." the Classic pages show "This site is read only at the site collection administrator's request."

    The later is more reflective of what we're trying to achieve.

    The procedure I'm referring to is: https://support.office.com/en-us/article/use-policies-for-site-closure-and-deletion-a8280d82-27fd-48c5-9adf-8a5431208ba5

    9 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. 9 votes
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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow Tenant admins to determine default for external sharing on site collections

    Microsoft is changing the default for site collections created via group creation or using the Create Site feature to be to allow external sharing. This will allow every site not provisioned by IT to share it's content with external people. I think it would be better to let the tenant admin set the default for sites created without IT provisioning so that companies have the option to default to allow external sharing and IT provision sites that are limited, or default to no external sharing and have IT provision sites that enable it.

    9 votes
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    3 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Ability to Rename SharePoint Tenant Name/URL when no content shared or account is new

    I am unable to modify my SharePoint sub-domain or tenant name and I understand the complication with permissions with sites that have shared content; however, in a case with new users with no shared content we should be allowed to modify this sub-domain.

    Secondly, the default name for the subdomain is the users verified dns name and domain concatenated. Example, arioncorp.com (my verified dns name) is suggested to SharePoint name by default as arioncorpcom.sharepoint.com instead of arioncorp.sharepoint.com. For new users this is confusing. The arioncorp.sharepoint.com should be the default suggestion for the SharePoint URL since my dns domain was verified.

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. About List Settings > Item-level Permissions, provide reference materials that clearly mentioned the impaction on SharePoint performance

    After granting privileges to many users, and performed the following settings on SharePoint list,
    Will such settings bring any impaction on SharePoint Online performance? User wants Microsoft to provide relevant reference materials that clearly mentioned the impaction on SharePoint performance
    List Settings > "Read access" > Read items that were created by the user ; "Create and Edit access" : Create items and edit items that were created by the user
    ーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーー

    大勢のユーザーにリストに対し権限を付与した後、リストの機能で、[詳細設定]>「読み取りアクセス権」で[ユーザー本人が作成したアイテム]と「作成/編集のアクセス権」で「ユーザー本人のアイテム 」に設定した場合、運用上パフォーマンスに影響あるかについての公開資料がほしいです。
    また、上記設定に関して紹介した公開資料もほしいです。

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Customer wants to hide site collection parameter about ResourceQuota at SharePoint Online Management Center and SharePoint Online Management

    *English follows Japanese

    ■Title(件名):
    SharePoint Online でサーバーリソースフォータ (ResourceQuota) に関する項目を非表示にしてほしい。
    Customer wants to hide site collection parameter about ResourceQuota at SharePoint Online Management Center and SharePoint Online Management Shell.

    ■Description(内容):
    関連機能 (サンド ボックス ソリューション) が廃棄され、サーバーリソースフォータ (ResourceQuota) を意識する必要がないにもかかわらず、SharePoint 管理センターに [○○ のリソースが使用可能] と表示され、PowerShell コマンドを実行する際にも、[ResourceQuota] と [ResourceQuotaWarningLevel] の項目が表示されます。
    混乱しやすいので、サーバーリソースフォータ (ResourceQuota) に関する項目を非表示にしてほしい。

    Since the related feature, Sandbox solution is no longer supported, so there is no necessary to concern about ResourceQuota.
    But when we create or confirm site collection, with SharePoint Online Management Center or SharePoint Online Management Shell, ResourceQuota and ResourceQuotaWarningLevel parameter is displayed and necessary to specify when to create.
    Site parameter about…

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Restore the original intent of the ShowEveryoneClaim tenant property

    With MC129777 Microsoft changed the functionality of "Set-SPOtenant -ShowEveryoneClaim" so that when set to False, it not only hides "Everyone" from the People Picker, but also prevents External Users from gaining access via "Everyone". Meaning, if you wish to hide "Everyone" in order to control the use of it, but also have it grant External Users access - you are out of luck. MS should add a new property, perhaps "-OmitExternalUsersFromEveryone" and restore the original intent of ShowEveryoneClaim.

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. VIEW & MANAGE "Modern" team sites in the SharePoint admin UI

    VIEW & MANAGE "Modern" team sites in the SharePoint admin UI

    8 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Make the default group on Access RequestSettings dialog box be a choice/drop down

    Currently, if sharing is allowed, the only choice in the Access Request Settings is to add them to the default Members group:


    1. If the box is checked: add them to the [site] Members group

    2. If the box is unchecked: add them [site] Members group when the admin accepts their request.

    It would be nice if other groups or permissions were available in The Access Request Settings dialog box (like the [site] Viewers group or restricted read permission).

    Yes, the site admin can uncheck that box but then the site admin has to open each individual request and change the drop…

    8 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading

    *English follows Japanese
    ■Title(件名):
    アクセス権の設定状況を表示せず、ドキュメントの表示、ダウンロードができるアクセス許可レベルの設定について
    Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading


    ■Description(内容):
    アクセス許可レベルで "アイテムの表示"、"ページの表示"、"開く権限" にチェックを入れたカスタム権限を作成した場合、アクセス権の設定状況は表示されないが、ダウンロードもできない。
    そのため、"アイテムを開く" にチェックを入れると、ダウンロードできるがアクセス権の設定状況が確認できてしまうため、アクセス権の設定状況が確認できない、かつダウンロードが可能と設定ができる機能を実装してほしい。 ​
    If users create a custom permission in "Permissions Levels" and checks "Display Items", "Display Pages", and "Open Permission", the setting status for access rights will not be displayed, and downloads cannot be done as well.
    As a result, if "Open Item" is checked, download becomes possible, but setting status for access rights can be confirmed as well, so we hope that a feature to prevent the confirmation of setting status for access…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. All external users that global admin is granting permissions as a Sharepoint Administrator

    All external users that global admin is granting permissions as a Sharepoint Administrator to be able to provide access, permissions without using any global admin account of the tenant

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. I know this has been raised before but the inability to rename our SP Online tenant with our updated business name is the single is

    I know this has been raised before but the inability to rename our SP Online tenant with our updated business name is the single issue holding us back. Telling our management team that the new version of SharePoint will be based around a name we stopped using over 3 years ago makes IT look extremely unprofessional. We had been hoping for the last 2 years that this would be implemented by now.

    7 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. モダンにおいて、Webパーツサイズ変更、ペイン幅の変更に関して、VoC登録してください。 user requests to be get available to edit the size of Web pats for modern UI and wants to edit

    User requests to edit the size of Web pats and the pane size of section layout when he is editing the page of modern UI for site collection

    モダン UI 上で、ページを編集する際に、セクション レイアウトにて利用されているセクションのサイズ、および Web パーツのサイズを編集できるように設定されたい

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Display "Recent Documents" Web Parts on Classic Page of SharePoint Online.(English follows Japanese)

    "Recent Documents" Web Parts can be displayed on Modern Page, but user wants SharePoint to add a feature that could display "Recent Documents" Web Parts on Classic Page (Wiki page,etc).

    [最近使ったドキュメント] Web パーツをSharePoint Online のモダンページで表示するだけではなく、クラシックページ(Wikiページなど)でもこのWebパーツを表示したいです。

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Teams and SharePoint sites created under the correct URL presidence.

    At present, when a Team or SharePoint site is created it is using the same URL alignment which does not make sense. For example: (user tenant/sites/site name) is what is occurring within our farm. We have access to use "sites" or "team" but when a Team site is created, the URL defaults to (user tenant/sites/site name) instead of being created with (user tenant/teams/site name) Because both Team and SharePoint are using the same URL setup, it is making support a headache because SharePoint Admins do not have access to Team sites. If teams was used in the URL for Team…

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Feedback button in popups is distracting

    Remove the "Feedback" button from all the popups

    7 votes
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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Cannot find a summary view of what each External Users have acces to various SharePoint sites

    There's no way to capture all the SharePoint sites an external user have access to. There are times these external users are long time company partners or short period contractors who need provision access to a certain SharePoint site or another SharePoint site at different time. Beside deleting their user profiles in SharePoint Admin, there is a possibility of deleting their profiles in Azure as part of the deletion process.

    7 votes
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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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