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SharePoint Administration

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  1. Make the default group on Access RequestSettings dialog box be a choice/drop down

    Currently, if sharing is allowed, the only choice in the Access Request Settings is to add them to the default Members group:

    1. If the box is checked: add them to the [site] Members group
    2. If the box is unchecked: add them [site] Members group when the admin accepts their request.

    It would be nice if other groups or permissions were available in The Access Request Settings dialog box (like the [site] Viewers group or restricted read permission).

    Yes, the site admin can uncheck that box but then the site admin has to open each individual request and change the drop…

    8 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Wildcards in search fields

    The fields for search users, and all similar fields, should admit wildcards to make work easier.
    Actually, in "user profile admin" option, per example, I must input all alphabet letters to find users, and with 3 users I must input 26 letters if one of them have "z" letter.
    With 5000 or 50000 profiles I do not want think about it.

    8 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Hide team sites created using Microsoft Teams on SharePoint Online

    *English follows Japanese
    ■Title(件名):
    Microsoft Teams で作成したチームサイトを SharePoint Online 上で非表示にする
    Hide team sites created using Microsoft Teams on SharePoint Online


    ■Description(内容):
    Microsoft Teams にて作成したチームサイトを SharePoint Online 上でユーザーにたいして非表示にする。​特定のチームサイトを管理者により非表示にする方法

    また、メンバーも非表示にする方法を要望します

    Please hide team sites created using Microsoft Teams for users on SharePoint Online. We hope a method to hide specific team sites can be provided to administrators.

    Also, we hope for methods to hide members as well.

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. migration manager change working folder location

    You can do this with the SPMT directly but when doing an agent install, it utilises the installers user profile, which 9/10 will be C:\, which normally does not have much free space.

    Would be good to be able to specify the working folder as part of the installation.

    I have got around this by messing in the registry but hope this will not continue to be the case.

    7 votes

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    2 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading

    *English follows Japanese
    ■Title(件名):
    アクセス権の設定状況を表示せず、ドキュメントの表示、ダウンロードができるアクセス許可レベルの設定について
    Setting a permissions level that hides setting status for access rights, displays documents, and enables downloading


    ■Description(内容):
    アクセス許可レベルで "アイテムの表示"、"ページの表示"、"開く権限" にチェックを入れたカスタム権限を作成した場合、アクセス権の設定状況は表示されないが、ダウンロードもできない。
    そのため、"アイテムを開く" にチェックを入れると、ダウンロードできるがアクセス権の設定状況が確認できてしまうため、アクセス権の設定状況が確認できない、かつダウンロードが可能と設定ができる機能を実装してほしい。 ​
    If users create a custom permission in "Permissions Levels" and checks "Display Items", "Display Pages", and "Open Permission", the setting status for access rights will not be displayed, and downloads cannot be done as well.
    As a result, if "Open Item" is checked, download becomes possible, but setting status for access rights can be confirmed as well, so we hope that a feature to prevent the confirmation of setting status for access…

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. モダンにおいて、Webパーツサイズ変更、ペイン幅の変更に関して、VoC登録してください。 user requests to be get available to edit the size of Web pats for modern UI and wants to edit

    User requests to edit the size of Web pats and the pane size of section layout when he is editing the page of modern UI for site collection

    モダン UI 上で、ページを編集する際に、セクション レイアウトにて利用されているセクションのサイズ、および Web パーツのサイズを編集できるように設定されたい

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Display "Recent Documents" Web Parts on Classic Page of SharePoint Online.(English follows Japanese)

    "Recent Documents" Web Parts can be displayed on Modern Page, but user wants SharePoint to add a feature that could display "Recent Documents" Web Parts on Classic Page (Wiki page,etc).

    [最近使ったドキュメント] Web パーツをSharePoint Online のモダンページで表示するだけではなく、クラシックページ(Wikiページなど)でもこのWebパーツを表示したいです。

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Feedback button in popups is distracting

    Remove the "Feedback" button from all the popups

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Cannot find a summary view of what each External Users have acces to various SharePoint sites

    There's no way to capture all the SharePoint sites an external user have access to. There are times these external users are long time company partners or short period contractors who need provision access to a certain SharePoint site or another SharePoint site at different time. Beside deleting their user profiles in SharePoint Admin, there is a possibility of deleting their profiles in Azure as part of the deletion process.

    7 votes

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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Provide script injection on tenant level

    This idea is somewhat similar to what Marc Anderson posted here: https://sharepoint.uservoice.com/forums/329220-sharepoint-dev-platform/suggestions/10533423-add-a-load-javascript-link-to-master-page-settin. But instead of limiting this capability to a site collection scope, it would be great to have an equal option on tenant level as well.

    Simply provide the option to set some URLs to be loaded as additional JavaScripts on each page within the SharePoint tenant. The simplest use case would be to enable analytics like Azure Application Insights or Google Analytics. Each URL gets loaded within the script manager of a SharePoint page and the script then can take care of loading other resources when needed.

    7 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →

    As part of the future roadmap for the SharePoint Framework, we are looking into doing something similar as explained in here. Stay tuned, more public information hopefully soon.

  11. SharePoint Online (Office 365) Site Structure/Tree

    In our tenant space, we have around 120 site collections. Each site collection has sub-sites underneath and those sub-sites have sub-sites in them (nested structure)

    At one point, if an administrator wanted to get a structure (like a tree view or site map) which will give information on all the site collections, sites and sub-sites in the tenant space, there is no other option but to go to each site collection and add a tree view to the left navigation. It would be close to impossible to look into each site collection and use the 'Content and Structure' option in…

    7 votes

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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Global Version Control

    SharePoint Online uses the storage corresponding to complete documents when versions are used (I have just confirmed this with a MS engineer). We would therefore like to not have 500 versions set on every library by default or we risk running into storage issues very quickly..

    An option to change the maximum versions allowed globally would be very welcome.

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Hide the “Sync” button on SharePoint Online on individual tenants

    *English follows Japanese

    ■Title(件名):
    SharePoint Online の "同期"ボタンをテナント単位で非表示に設定する
    Hide the “Sync” button on SharePoint Online on individual tenants


    ■Description(内容):
    SharePoint Online の "同期"ボタンをテナント単位で非表示に一括で設定できるよう、機能の拡充を希望します。

    Please make it possible to set all instances of the “Sync” button on SharePoint Online to be hidden on individual tenants.

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow user with full control to download site usage reports

    As a site collection admin or user with full control, I should be able to download by site usage reports. I have no way of doing this so have to request to our SharePoint admin. team to run a report. This is not something they want to do on a regular basis. The purpose would be able to track trends beyond 90 or 180 days. Today, I do not see 180 days as an option only 90 days and I want to track site usage beyond 90 days so need a way to download the data myself so that we…

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Busine

    *English follows Japanese
    ■Title(件名):
    SharePoint Online サイト コレクション、 OneDrive for Business の個人用サイトを作成する際に自動的に任意のユーザーを管理者として追加したい。
    We want users we desire to be added automatically as administrators when creating SharePoint Online site collections and OneDrive for Business personal sites


    ■Description(内容):
    SharePoint Online サイト コレクション、OneDrive for Business の個人用サイトを作成する際に、あらかじめ設定しておいた任意のユーザーが管理者として登録されることで、管理者がサイト作成後に管理しやすくなる。

    サイトの作成時に手動で管理者を追加しなくても、事前に設定しておいたユーザーが管理者として自動的に追加される機能の拡充を要望します。
    By registering any desired user who has been set in advance as an administrator when creating SharePoint Online site collections and OneDrive for Business personal sites, it will be much easier to manage the administrator after the site has been created.

    We hope for a feature where you can automatically add a user who has been…

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Send a notification mail to users who have not accessed the SPO site

    I would like to send a notification mail to users who have not accessed or work in the SPO site for a certain period.

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add custom columns to SharePoint admin center Active sites list

    Add the ability to add one or more custom columns to the Active sites list. Functionality similar to a SharePoint List. Allow for admin notes and custom metadata about a site to better coordinate between tenant admins on the purpose of a site.

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Regarding deletion of permissions

    *English follows Japanese

    ■Title(件名):
    権限の削除について
    Regarding deletion of permissions


    ■Description(内容):
    フル コントロール権限を持たないユーザーは、別のユーザーに権限を付与することはできるが、削除することはできない。このため、権限の付与だけではなく、[編集可能] または [表示可能] の切り替えや、権限の削除ができるようにしてほしい。
    Users without full control permissions can give permissions to other users, but cannot delete them. Thus I want to suggest making it so that those users can delete permissions, and switch between “Edit”and “Display”.

    6 votes

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    1 comment  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Request for method to confirm the total number of term sets and terms

    *English follows Japanese

    ■Title(件名):
    用語セット、および用語の総件数を確認する方法について
    Request for method to confirm the total number of term sets and terms


    ■Description(内容):
    SharePoint 管理センター、およびサイト コレクションの [サイトの管理] 画面の [用語セットの管理] 画面にて、用語セットおよび用語の登録が可能ですが、ここで登録した用語セットおよび用語の総件数を確認することができません。
    用語セット、用語の件数には上限があるため、総件数を確認する機能の実装を希望します。
    In the SharePoint Admin Center, and in the Term Set Management section of the Site Management screen of a Site Collection, it is possible to add terms and term sets. However, it is not possible to confirm the number of sets or terms that have been registered.
    Because there is a limit on the number of terms and term sets, I would like a method by which to confirm the number of existing…

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Provide Guidelines on Recommended or Limitations of SharePoint Online Configuration

    In earlier versions of SharePoint (for on premise) there were guidelines on "boundaries and limits" for the product (for example https://docs.microsoft.com/en-us/sharepoint/install/software-boundaries-and-limits-0 ). It would be useful if this same information was available for SharePoint Online if not talking about actual limitations (if none exist) but perhaps talking about recommendations for performance effective use. We have clients that are working with 10 or (many) more managed metadata columns and expecting day-to-day performance of the libraries (browsing, etc) to be unaffected, however, without guidance from Microsoft we cannot convince them otherwise.

    6 votes

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    0 comments  ·  Office 365 SharePoint Tenant Admin  ·  Flag idea as inappropriate…  ·  Admin →
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