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SharePoint Administration

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  1. Automatically delete the minor version history by information management policy

    *English follows Japanese

    ■Title(件名):
    情報管理ポリシーにてマイナーバージョン履歴の自動削除を設定したい
    Automatically delete the minor version history by information management policy


    ■Description(内容):
    現在ドキュメント ライブラリのバージョン設定にて、マイナーバージョンの削除は手動でしか実行できないが、情報管理ポリシーの設定にて、バージョン管理も選択できるようになることで、作業の工数が減るため、マイナーバージョンを自動で削除する設定および機能の拡充を希望します。

    Currently, in the version settings of document libraries, minor versions can only be deleted manually. It would reduce the amount of work we have to do if it was possible to select version management in the settings of information management policies and have it automatically delete minor versions, so please make this possible.

    11 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add features to item retention policies

    *English follows Japanese

    ■Title(件名):
    アイテム保持ポリシーの機能拡充について
    Add features to item retention policies


    ■Description(内容):
    現在、アイテム保持ポリシーにおいて "Teams のチャット" はユーザー単位のみ設定可能で、Microsoft 365 グループ単位での設定ができない。
    動的グループも含めた、Microsoft 365 グループ単位で設定する機能の実装を希望します。

    Currently in team policies, it is possible to configure “Teams chat” settings for individual users, but not for individual Microsoft 365 groups.
    Please allow this to be set for Microsoft 365 groups, including dynamic groups.

    11 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Opening files in the client app when opening them from a hyperlink

    *English follows Japanese

    ■Title(件名):

    ハイパーリンクからファイルにアクセスした際に Office クライアント アプリで開ける機能の実装を希望します。

    Opening files in the client app when opening them from a hyperlink


    ■Description(内容):

    ファイル内のハイパーリンクに対して、Office クライアント アプリで起動できるよう機能の拡充を希望します。

    SharePoint サイトに挿入したハイパーリンクも含め、ハイパーリンクの指定先を Office ファイルに指定した際、ファイルパスによって動作が異なることを確認しております。

    ハイパーリンクの指定先が..

    ・ファイル パス (例:sites/<サイト名>/<アプリ名>/<ファイル名>.xlsx) →ダウンロードされる動作

    ・ファイル パス+ "?web=1" (例:sites/<サイト名>/<アプリ名>/<ファイル名>.xlsx?web=1) →ブラウザーで開かれる

    ハイパーリンクの指定先をファイル パスとすれば、ファイルのダウンロード後、Office クライアント アプリから開くことは可能ですが、ハイパーリンクに対しワンクリックで Office クライアント アプリが起動されることでより効率的になると考えます。

    I would like to be able to have files opened from hyperlinks within other files be opened in the corresponding Office client app.

    When the target of a hyperlink, including links inserted into SharePoint sites, is an Office file, the opening behavior varies depending on the file path.

    If the hyperlink target is:

    A file…

    11 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  4. Storage quota notifications for subsites

    *English follows Japanese

    ■Title(件名):
    サブ サイトにて、記憶域のクォータの管理を行いたい
    Storage quota notifications for subsites


    ■Description(内容):
    現行、トップ レベル サイトでは記憶域のクォータの上限の変更、およびサイトの容量を一定割合使用した際に、通知する機能が備わっている。
    しかし、サブ サイトでは同様の機能が備わっていないため、機能の搭載を希望します。
    Currently there is functionality that sends notifications for changes to top level sites’ storage quotas, and for reaching a certain usage percentage of the whole site’s storage.
    There is no option to do the same for subsites, so I would like to see such functionality added.

    11 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  5. Threshold for Lists SharePoint Online & Export Calendar to Outlook

    The threshold of the lists (including calendars) is 5000 currently. Once the limit is exceeded, it seems that there's nothing you can do with the list. You can't open / edit / delete any events, can't export the calendar items, can't open with Outlook or Acess, ... Of course that you can't change the threshold either. The threshold should be allowed to change, or there should be a way to export the data. Most businesses will have more than 5000 events in their public calendars. This is very inconvenient for business users.

    Another suggest is to add the export SharePoint…

    11 votes

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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Configurable cache options for Office Online Server / Office Web Apps Server on-premises

    Currently there are no options in on-premises Office Online Server or Office Web Apps Server farm to configure cache expiration interval, or even flush the cache manually if ever needed.

    Although there seems to be a DiskCacheForcedDeletionAgeDays property value inside the product, it is not exposed to be configured.

    We've also experienced a few times the need for a cache flush. There is no API / PowerShell commands for doing so, we've got around it by deleting cache folders, but is kinda rude action to do. A command for safely disk and/or memory cache flush would also be welcome.

    11 votes

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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow concurrent editing of excel workbooks in the client application

    All co-authoring should be consistent. Co-authoring in Excel (the client) would have huge value. The web editor really does not work for power users.

    11 votes

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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. We hope that notifications will be sent when comments are made on videos in Microsoft Stream

    *English follows Japanese
    ■Title(件名):
    Microsoft Stream にて動画にコメントが投稿された際に通知が届くようにしたい
    We hope that notifications will be sent when comments are made on videos in Microsoft Stream


    ■Description(内容):
    Microsoft Stream にて動画にコメントが投稿された際に通知することで、閲覧者からのコメントをスムーズに確認することができるようになるため、コメントが投稿された際に通知する機能の追加を要望します。
    Notifying users when comments are posted to videos on Microsoft Stream makes checking viewer comments proceed more smoothly, so we request the addition of a notification feature when comments are posted.

    10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  9. "shared with us"

    Please make "shared with us" optional and not a mandatory link in left-hand navigation -- we don't use it, and it confuses our users.

    10 votes

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    3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  10. 10 votes

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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Option to change the opening action for files associated with List Item

    It would be great if you could change the file-opening action for files associated with List Item.
    We would like the action to be changed at user-level.
    Currently, when we upload files to the item body or to the list for SharePoint List Item, the following scenarios will occur:
    1) Files which were uploaded to the item body and if it can be opened in Office client, will be opened in the local client app when it’s downloaded.
    2) Files uploaded as attachments will be opened in Office Online.
    We would like users to select actions by themselves.

    10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  12. Send warning email for site storage limit to team owner by default

    *English follows Japanese
    ■Title(件名):
    Teams に紐づく SharePoint Online サイトの記憶域の警告メールの送信先について

    Send warning email for site storage limit to team owner by default


    ■Description(内容):
    現在、サイトの記憶域にて設定した警告レベルに達した場合や、記憶域の容量が上限値に達した場合は、サイト コレクションの管理者宛に通知メールが送信される動作であるが、Teams からチームを作成した場合や Office 365 グループを作成した際に紐づく SharePoint Online サイトにて、新たにサイト コレクションの管理者としてユーザーを設定する必要があるため、デフォルトで チームの所有者 (または所有者 グループのメンバー) に通知メールが送信されるように機能改善を要望します。

    As we know when site storage reaches the set warning level or capacity limit, a warning email will be sent to the site collection admin. However, if a user created a team via Teams, the user has to be set as the site collection’s admin at the SharePoint Online site which is linked when Office 365 group was created.

    For smoother operation, send warning…

    10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. On classic modern, by clicking on the folder’s name displayed at the top of the document library, it goes back to the top of the library.

    I created some layers of folders in the library. After accessing the folders, all upper layers’ name and the current folder name are displayed on the top, but after clicking on the current folder name, it will return to the top of the library. Also, this issue only happens on a folder with Japanese characters, not on a folder with full alphabet. Since this issue cause a lot of troubles, please help to improve it.

    10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  14. 10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. The default setting of the storage quota of Office 365 Group site should be changeable

    The default setting of the storage quota of Office 365 Group site should be changeable like OneDrive for Business.
    Right now, it must be 1 TB by default and we have to change everytime after creating groups.

    10 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Targeted Stretched Farm Support

    SharePoint supports a 1ms/1Gbps response time between SharePoint and SQL Server. Not all Service Applications require this level of latency. It would be great if the PG could release specific numbers for specific Service Applications (e.g. UPA must be 1ms, Word Automation Services 100ms, and so forth) or allow for variance for latency support, e.g. 1ms - 15ms fully supported.

    10 votes

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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  17. Sharepoint online License Pool

    Enterprises should be able to purchase a plan that would cover any unlicensed users that would consume content from Sharepoint.

    Today Licenses enforcement for Sharepoint online is on the honor system (until audited anyway). A licensed user can share content with an unlicensed user and the unlicensed user can consume that content. For some larger enterprises there is no need or apatite to provide every employee with a license but there is a need or at lease a potential for unlicensed users to consume content. These action would leave the company exposed to compliance risk. As a result adoption is…

    9 votes

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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add threaded view in SharPoint Online.

    Please add the threaded view in SharePoint online. Without threaded view there is no aim of discussion board.

    9 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  19. The Audit Log of downloaded files

    In Teams, even the files are downloaded, the status of Audit Log on Office 365 is still displayed as “access”.
    So it is difficult to differentiate whether the file was downloaded or accessed.
    It would be really helpful if the correct status can be displayed, after the files were downloaded.

    9 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  20. BCS on office 365 doesn't perform very well, and needs to be improved

    We have found on a project where we have used BCS to connect to on-premises databases through OData web services.

    After a support call these are the Microsoft support team conclusions:

    *SharePoint On-Premises environments are dedicated environments where as SharePoint Online is a shared environment, hence it would be slow as compared to SharePoint On-Premise.
    *Since the SharePoint Online List has to fetch data from the External Database, it would take some time for it to fetch the data & save the changes to the External Database.

    This uservoice idea is asking Microsoft to review the BCS functionality and improving…

    9 votes

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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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