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SharePoint Administration

Welcome! This is your place to suggest ideas or vote for ideas for improving the SharePoint Administration experience.

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  1. add configurations for enabling/disabling Workflow Auto Cleanup and Auto Cleanup Days

    Would like access to Workflow Auto Cleanup as my company has audit and compliance restrictions around retention of workflow approvals and I had to find out the hard way that SharePoint Online permanently deletes workflow history older than 60 days and I can't turn it off.

    116 votes
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    23 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  2. Provide capability for auditing storage quota changes to sites

    When storage quota of a site is changed the action is not audited so there is no way to find out who made the change, when the change took place and so on. It would really helpful if this action is added in Audit Logs in Security and Compliance Center.

    32 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Enable "Content Viewer" reports so we can see who has viewed docs for Audit purpoes

    The Audit Trail Functionality feature within Microsoft Office 365 does not currently allow “Content Viewer” reports to be produced. Further to discussions with Microsoft Technical Support Engineer, there are no plans to have this feature enabled.Can you please look into enabling this feature as this is extremely important when auditing sites and looking at who has viewed documents.

    25 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Improve Analytics support for SharePoint Online & O365 sites

    We can't fetch the page views, pages viewed by the users and other analytical data for the SharePoint Online & O365 sites, as the Usage & Health Analyzer service is not configured. It would be of great help if the analytics for the SharePoint Online & O365 works in the same manner of On-Premise sites (or) similar to SharePoint 2010.

    23 votes
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    3 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  5. Log Sharepoint (online) admin changes

    Request for change regarding ‘Events
    like changing the Auto Acceleration using Set-SPOTenant are not audited´.
    We had an unexpected change serveral weeks ago, and this change was not logged in admin audit report or any event log (as confirmed via Microsoft Premier case), thus not allowing us to know who performed the change and to perform action to prevent similar change in future. Thus, we request that all SP admin changes are logged and accessible via audit report. Thanks!

    22 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  6. Apply default Sensitivity Labels to Document Libraries

    We should be able to set a default Sensitivity Label for a document library within SharePoint. It is common for us to store specific sensitive data within specific document libraries and it would make sense to be able to specify a Sensitivity Label to automatically apply to these files and folders. Relying on specifying default Sensitivity Labels for specific users doesn't make sense for us. We have employees that spend a portion of the day working on client-sensitive files and then the rest of the day they may be working on general files that should not be classified as sensitive.…

    20 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Enable auditing of the Term Store

    Currently it is not possible to audit changes to the Term Store. Given that changes made in the term store can significantly impact thousands of documents, adding, editing, merging, deleting of terms should be audited so we have the capability to track who is making changes.

    20 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Audit Sharepoint Online Administration (Office 365)

    Reports for Sharepoint administration is not available through the Portal. For example, an administrator changed the sharing options outside the organization.
    Tried to locate which user global administridor held this change and not found.

    20 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Undo Permission Change

    It would be great to have an undo permission settings in SP. Currently users can quickly rectify the mistakes of accidental deletion of content. However there is nothing that helps to rectify any changes made to the permission model i.e. accidentally re inherit permissions from parent, severing all unique changes made.

    19 votes
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    3 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Automate OneDrive for Business In-Place Hold with PowerShell

    Provide cmdlets to enable placing OneDrive for Business personal sites into an In-Place Hold programmatically for archiving of user data.

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    Enable O365 SP Auditing for "Opening or downloading documents, viewing items in lists, or viewing item properties"

    19 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Hide the Feedback button

    stop showing this Feedback button, how about that idea?

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Origianl Domain Name Change

    Looks like I'm stuck with the original domain name I chose in the early days of OS365 creation/adoption; ideally I would like to be able to change the domain name, to match my new company name. I'm reliably informed that Microsoft can't do this at present...but its not unusual for a company to change its name and one would expect that SharePoint and associated email accounts, etc could change to suit.

    14 votes
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    2 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Function to investigate the number of links embedded across all site pages on SharePoint Online

    *English follows Japanese

    ■Title(件名):
    SharePoint Online 上のすべてのサイト ページに埋め込んでいるリンクの数を調査する機能の提供を希望します。
    Function to investigate the number of links embedded across all site pages on SharePoint Online


    ■Description(内容):
    テナントの移行に伴い、移行後のサイト ページ上に埋め込んでいる旧テナントにあるファイルのリンク先を、新しいテナントのリンク先に変換するための調査において必要であるので、SharePoint Online 上のすべてのサイト ページに埋め込んでいるリンクの数を調査する機能の提供を希望します。

    It is necessary for us to carry out an investigation to change the destinations of links in files from the old tenant embedded in site pages to those on the new tenant, and so we would like to be able to investigate how many links are embedded in all the site pages on SharePoint Online.

    13 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Method for automatically collecting the audit logs of Site Collections

    *English follows Japanese

    ■Title(件名):
    サイト コレクションの監査ログ自動で収集する方法
    Method for automatically collecting the audit logs of Site Collections


    ■Description(内容):
    今までは サイト コレクションの監査ログにて自動でトリミングを行い、定期的にドキュメントライブラリに保存することができた。
    この度動作が変わり、自動でトリミングができなくなりました。
    毎回手動でログを取得し、ライブラリにアップロードすることは困難であるため、今までのように自動でログを収集しライブラリに保存される機能の実装を希望します。

    Until recently, the audit logs of site collections would automatically be trimmed and could be regularly saved in a document library.
    However, recently it has ceased to be possible to automatically trim the logs.
    It is time-consuming to manually gather the logs and upload them to libraries, so we would like to see the previous automatic functionality restored.

    13 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Azure AD access review on level of single (shared) site collection

    External sharing is decided by site owner, and configured on site collection level. Access review should be on same granularity. Current it is only possible on group level (but group can be authorized to multiple sites, thus also multiple site owners), or App = SharePoint Online, thus for ALL site collections.

    12 votes
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    1 comment  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  17. No way to check changes made by outsource vendors to various services in the Admin Centre due to lack of audit log function

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターの “設定” 内のサービスの各種を変更した際に、監査ログを取得するアクティビティがないため、外部委託しているベンダー側が設定変更した際の内容を確認することができない
    No way to check changes made by outsource vendors to various services in the Admin Centre due to lack of audit log function


    ■Description(内容):
    Office 365 の外部委託をする際にベンダーに管理者権限を付与しようと考えています。
    サイトの作成申請で受託側企業でSharePoint Online の最上に役割であるSharePoint Online 管理者を付与することを想定しています。SharePoint 管理センターの “設定” 内のサービスの各種を変更した際に、監査ログを取得するアクティビティがないため、外部委託しているベンダー側が設定変更した内容を確認する運用が行うことができません。
    SharePoint 管理センターのサービスを各種変更した際に記録が残せるアクティビティがあることによって上記の懸念を回避できるかと考えておりますので、機能の拡充を希望します。

    When outsourcing site creation in Office 365, we are considering giving the vendor administrative privileges. The trustee company will have the upper-most administrative role in SharePoint Online assigned to them. When they make changes within the “Settings” in the SharePoint admin center, since there is no activity to pull an audit log, there is no…

    11 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  18. Please fix the discrepancy between values given in “Site usage” page’s “Site visitors” and in the audit log’s “Page views” activity

    *English follows Japanese

    ■Title(件名):
    [サイトの利用状況] に表示される "サイトの訪問者" と監査ログの "ページの表示" アクティビティで抽出される数に乖離がある状況を修正してほしい。
    Please fix the discrepancy between values given in “Site usage” page’s “Site visitors” and in the audit log’s “Page views” activity


    ■Description(内容):
    サイト コレクションの [サイトの利用状況] に表示される "サイトの訪問者" と Office 365 セキュリティ/コンプライアンス内の監査ログの "ページの表示" アクティビティで抽出される数は、共にサイトにアクセスされた状況を確認できるが、双方の数が乖離している。使用者として、どちらの数を "正" として判断したらいいのか迷うため、同じ基準で算出されるように修正してほしい。

    It is possible to check how many accesses have been made to a page via both the “Site visitors” item in the site collection “Site usage”, and the “Page views” in the Office 365 security/compliance audit log, but there is a discrepancy between these numbers.
    It is difficult to understand which of these values can…

    10 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Record changes to storage in the audit log

    *English follows Japanese

    ■Title(件名):
    監査ログにて、ストレージの変更をした際のログを取得したい
    Record changes to storage in the audit log


    ■Description(内容):
    SharePoint サイト (Teams に紐づくサイトや OneDrive for Business を含む) のストレージを変更した際、監査ログにて変更履歴を確認できるようにしたい

    When the storage of SharePoint sites (including those connected to Teams and OneDrive for Business) is changed, I would like for that to be shown in the audit log so you can see the change history.

    10 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Concerning the IP addresses stored in the Office 365 audit logs

    *English follows Japanese

    ■Title(件名):
    Office 365 監査ログに記録される IP アドレスについて
    Concerning the IP addresses stored in the Office 365 audit logs


    ■Description(内容):
    Office 365 監査ログで表示される IP アドレスが、X-Forwarded-For ヘッダーが付与されている場合にそれを ClientIP として使用する場合もあるが、使用しない場合もある。明確な動作や条件などがはっきりせず、SOC サービスの利用において判断に困るので、X-Forwarded-For から IP を採用するならば置き換える前の接続元 IP も合わせて表示できるようにして欲しい。

    In the case where the IP address shown in the Office 365 audit log has been granted an X-Forwarded-For header, there are situations where that is used as the ClientIP, and there are times when it isn’t. This behavior and the conditions for it are unclear, and it causes issues in using the SOC service, so we would ask that if the IP is inherited…

    9 votes
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    0 comments  ·  Auditing & Compliance  ·  Flag idea as inappropriate…  ·  Admin →
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